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CIO Academy

CIO Academy. New/Aspiring CIO Academy October, 2010 Dona Boatright CCCC Vice Chancellor, Emeritus. Overview. Understanding the Language The Hierarchy of Rules Key Regulations Managing at the College Hot Issues Resources and Tips. Understanding the Language.

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CIO Academy

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  1. CIO Academy New/Aspiring CIO Academy October, 2010 Dona Boatright CCCC Vice Chancellor, Emeritus

  2. Overview • Understanding the Language • The Hierarchy of Rules • Key Regulations • Managing at the College • Hot Issues • Resources and Tips

  3. Understanding the Language • No good dictionary or Grammar available • But check out the glossary of terms • Sometimes we call things by many different names: Prop 98 BOG 75/25 AB 1725 SLO

  4. Some Words are Charged… • They have multiple meanings • The evoke different responses from different constituencies

  5. For Example, depending on who is talking and in what context: • Enrollment Management • “Side of the House” • Categorical • Economic Development • Total Quality Management • Student Learning Outcomes

  6. Some Issues Have Been Canonized…

  7. AB 1725 • Represents the 10 Commandments? • OR • Work of the Devil?

  8. Know Who is Talking • Know who is talking

  9. Living in Acronym World • And then there is the unrelenting use of abbreviations…….

  10. PPSI VVSS PPIT SPPAC DAS PRC SMT IEC BCC DMC PAAA CIC IEC BSMC VPI/D DWEMPC Peralta Community College District

  11. Abbreviations Can Make or Break You • WSCH • FTEF • FTES • SACC • TBA • FTO • ARRA • MIS

  12. Statute Title 5 regulations Local board policy The hierarchy of rules • Statute: state law—the Education Code • Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors • Local board policy: local implementation of regulations

  13. Statute: Education Code • Section 70901: • (a)The Board of Governorsof the California Community Colleges shall provide leadership and directionin the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state.The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges. • 70901(b)(6):Establish minimum conditions entitling districts to receive state aid for support of community colleges.

  14. Ed Code, cont’d • 70902. (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

  15. Regulations - who cares!!!

  16. Regulations—who cares?You Should!!! • Ethical commitments made by those who sign off on compliance • Economic implications for failure to adhere to regulations that have apportionment sanctions attached • Political implications of flouting of regulations

  17. Title 5 regulations • Minimum conditions for receipt of state support • Standards of scholarship (§51002) • Remedial coursework limit (§55765.5) • Grade changes (§55760) • Award of degrees and certificates (§51004) • Minimum requirements for the Associate Degree (§55806) • Open courses (§51006) • Equal employment opportunity (§51010) • Student fees (§51012) • Curriculum (§51021)

  18. Title 5 • Revised and Reorganized • Curriculum and Instruction • CIO Bible

  19. Regulations and the Department of Finance If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!

  20. Local Board policy • Policies implementing Title 5 regulations • Per Ed Code 70902 above • Be aware of your own district’s policies

  21. Minimum Conditions Compliance • Be aware of all the elements • Know which ones are your responsibility • Pay attention to deadlines on reporting

  22. Minimum Conditions Compliance Advice • Some topics “involve greater likelihood of violations and will be monitored more closely” • “Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive Plans Approval of new colleges and educational centers Accreditation Counseling programs Objectives Faculty, staff and student participation in governance • or through the complaint process

  23. Managing at the College You cannot know all the information all the time. Key is to be AWARE of: • your areas of responsibility • where to find information quickly when you need it • who you can call when you cannot find it!

  24. Hiring Evaluation Assignment/Load Contract Negotiations Contract Management Conflict Resolution Managing at the College

  25. F/T Faculty Hiring/Evaluation • Use CIO network for “real” reference checks • Keep department culture in mind (good fit or change agent?) • Be advocate for students • Be vigilant during first year • Be bold

  26. P/T Faculty Hiring/Evaluation • Avoid Crisis or Convenience Hiring • Create Part-Time Faculty Pools • Pay attention to Evaluation process • Monitor Re-hire process • Student evals & complaints • Grading practices • Student retention • Avoid “owning” mediocre PT faculty • Be Advocate for Student Needs

  27. Be involved whether at the table or not Pay attention in your practices Avoid setting unwanted precedents Train your Deans and Chairs Collective Bargaining

  28. Faculty Assignment and Load/Contract Enforcement • Quest for Perfect Schedule for STUDENT needs as opposed to faculty • Be strict, consistent but not inflexible • Create an ethos of fair process so you do not have to overrule your dept. chairs • KNOW the contract

  29. Conflict Management • Maintain communication with deans/chairs • Follow college processes • Document conversations • Be creative • Use resources: HR, Medical, Legal

  30. Know the System Office Structure & Staff Use the tools: websites Read the memos Meet the deadlines Ask questions Engage with the Consultation Process Awareness of Statewide Issues

  31. Recent and Continuing Issues • Budget • Basic Skills • 50% law • Categorical shrinkage • FTO-full-time faculty obligation (75/25) • Student Learning Outcomes • SB 1440 • Non CreditPE §58130 • Accreditation

  32. SB 1440 • Transfer Degree simplified to 60 units with 18 units of major or area of emphasis • C or better students guaranteed admission to CSU • Prohibit CSU from requiring additional lower division course work beyond the 60 units

  33. §58130 “No state aid or apportionment may be claimed on account of the attendance of students in non credit classes in dancing or recreational physical education.” Top Codes 0835 and 1008

  34. Accreditation:FOCUS ON THE BIG 4+1 Responses to Previous Recommendations Program Review – Sustained Planning – Sustained Student Learning Outcomes – Development Distance Education

  35. AFFIRMATIVE ACCREDITATION REMEMBER: It’s all about the college…….. Question: “Can we assure parents, potential students and others that we provide a reputable, high quality educational experience?” Answer: Clear, concise, honest review Reports to avoid at all cost: National Enquirer or Doctoral Dissertation

  36. Focus III.A. 3.a. The institution establishes and adheres to written policies ensuring fairness in all employment procedures. Descriptive Summary Written policies exist as part of the human resources section of the Board Policies and Procedures Manual. (REF:III.A.10.) These policies relate to all aspects of employment, including recruitment and selection, job descriptions and personnel appointments, employee rights and protections. Self Evaluation The College meets this standard. Action Plan: None.

  37. Be specific and measurable.. Action Plan The College will investigate stable funding sources required to maintain technology and the required support. The College will seek additional technology funding through on-going state funding, business and industry partnerships, and will forecast for a future bond measure to support its instructional technology needs.

  38. Self Evaluation The College and Library together have a very strong information competency program and plan in place to ensure that students gain information competency skills. As the number of courses infused with information competency increases, students will have more opportunities to learn and practice these skills regardless of whether they plan to obtain associate’s degrees or pursue other educational paths. Action Plan None.

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