Vermont Housing & Conservation Board. Beyond Monitoring Performance: Creating a “Watchlist” September 24, 2010. Due Diligence Checklist. The following are key actions in an Asset Management Plan for a property requiring Executive Team and Board monitoring.
Vermont Housing & Conservation Board
Beyond Monitoring Performance: Creating a “Watchlist”September 24, 2010
The following are key actions in an Asset Management Plan for a property requiring Executive Team and Board monitoring.
It is a list of properties that are under scrutiny based on their performance in one or more identifiable indicators
Different stakeholders are likely to focus on different indicators
Being on a watch list can trigger events or consequences that pose difficulties for a property or an organization
What are likely to be on these stakeholders’ watchlists?
Make the criteria SMART
First, identify the key indicators for your portfolio
Secondly, establish the criteria you will use to evaluate each indicator
Lastly, decide on a ranking system
INDICATOR: May be one discrete indicator, such as vacancies,
a combination of one or more (rent loss which equals vacancies plus uncollected rent)
CRITERIA: Rent Loss
0 = > 7%
1 = 5% - 7%
2 = 3% - 4.99%
3 = 1% - 2.99%
4 = < 1%
0 Troubled, Watch List
1 Watch List
2 Watch List
Your materials include
A sample of a non-profit asset manager’s “portfolio status report” of a portfolio that is a combination of owner/managed and third-party managed properties
A sample of an intermediary’s quarterly portfolio summary
Both “rank” or “rate” properties
Critique these report as follows:
Evaluate the indicators
What do you like
Evaluate the criteria
Are they SMART?
What would you change?
How much of the portfolio is ranked
What indicators are weakest?