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UNIQUE PATIENT IDENTIFICATION. Presented by Wilfred Rono. TABLE OF CONTENTS. About AAR Identification challenges Proposed solutions Key proposed changes. About AAR. 25 years of service, since 1984 Presence across East Africa region- Kenya, Uganda, Tanzania and Rwanda

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Unique patient identification


Presented by Wilfred Rono

Unique patient identification


  • About AAR

  • Identification challenges

  • Proposed solutions

  • Key proposed changes

Unique patient identification

About AAR

  • 25 years of service, since 1984

  • Presence across East Africa region- Kenya, Uganda, Tanzania and Rwanda

  • Delivery of healthcare services based on managed care principles

  • 17 outpatient clinic outlets across East Africa

  • All sites are running same clinic management ICT systems

Unique patient identification

About AAR… cont’d

  • Patients roaming from one service point to the other across the regional network

  • Patient data is synchronised across all the clinic sites on a continuous basis

  • Same patient having multiple registrations for different schemes

Unique patient identification

Identification challenges

  • Computerisation- some service points have not been computerised yet

  • Incomplete patient data provided at registration

  • Critical identification data concealed with objective to defraud the schemes

  • Chances of patient data mix-up esp. when data provided is limited and there is no explicit unique identifier

Unique patient identification

Identification challenges…cont’d

  • Need to identify multiple records from multiple sources as belonging to the same patient

  • Need to vary the confidentiality levels of patient data based on patient categorisation

Unique patient identification

Proposed solutions

  • Minimum identification data to be provided

    • First Name

    • Last Name

    • Date of Birth

    • National ID Number and/ or

    • Passport Number

      • used to generate Member UI

      • Photo identification

      • if used, it must be clear

      • and current

  • Biometric identification, this will mainly be applicable for adults

  • Unique patient identification

    Key proposed changes

    • Issuance of National ID/ Social Security Numbers at birth

    • Incorporation of this ID as mandatory part of patient identification data

    • Tight controls to be enforced on issuance of this type of identification to eliminate possibility of patient holding more than one ID Numbers

    • All EMR systems to accommodate this unique ID

    Unique patient identification



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