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Laboratory Exercise 10 – Managing Files and Folders PowerPoint PPT Presentation


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Office Productivity Tools 2 Laboratory Exercise # 10 Managing Files and Folders Objectives: At the end of the exercise, the students are expected to be able to: v Manage their mailbox v Create a PST file v Manage folders v Create rules v Customize mail formats v Manage their contacts

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Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

LaboratoryExercise#10

ManagingFilesandFolders

Objectives:

Attheendoftheexercise,thestudentsareexpectedtobeableto:

vManagetheirmailbox

vCreateaPSTfile

vManagefolders

vCreaterules

vCustomizemailformats

vManagetheircontacts

Materials:

•3½floppydisk

Note:Allexercisesshouldbesavedinyourdatadiskandmustbesubmittedtoyourinstructorafterevery

laboratorysession.

BasicInformation:

ManagingtheMailbox

SeveralfoldersareavailablewhenanaccountinOutlookiscreated;thesearethedefaultfolders.Asidefrom

thesefolders,theusersstillhavetheoptionofcreatingotherfolderswheretheycanarchivecertainmessages.

Inthismanner,themailboxwon’tgetfilled,andallmessageswillbereceived.Thoughmessagesarereador

not,itcanbetransferredtothearchivefoldersplusthefactthatthesefoldersareplacedonthelocaldrive.

DefaultFolders

Thedefaultfoldersare:

•DeletedItems–folderwheredeletedmessagesareplaced.

•Drafts–folderwhereinthemessagesthatarenotyetbeensentareplaced.

•Inbox–defaultfolderofallincomingmessages.

•JunkE-mail–alljunkemailsthatyouidentifiedtobeajunkmail.

•Outbox–folderwheremessagesaretrappedwhenstillsendingthemessageandthefontisinitalic

style.

•SentItems–folderwheremessagesstaywhenalreadysent.

TheFavoritesFolderspanealsocontainsthedefaultfoldersthatsomehowprovideaquickaccessonit.It

canbedeletedtofreesomespaceifwishedto.

CreatingaPSTfile

APSTfilereferstothepersonalfolderthatyoucancreatewhichalsoreferstoasanarchivefolder.Creating

anarchivefolderallowsyoutodealwiththemessages.

CreatingafolderintheArchive

Thearchivefolderthatwascreatedonlyhasdeleteditemsandsearchdefaultfolders.However,adding

folderswillalsohelpyouorganizeyourmessagesaccordingtoyourpreferences.Say,youwanttocreatea

folderwhichwillonlycontainthemessagesfromyourfamilyorfriendsorfromsomeone.

DeletingaFolder

FoldersthatcanbedeletedaretheonlyfolderscreatedfromArchiveandnotthedefaultofthearchive.

Simplyselectthefoldertobedeleted,accesstheEditmenuandchooseDeletecommand.

MovingaFolder

However,folderscreatedfromanarchivefoldercanalsobemovedtothedefaultmailboxfolders.Todo

this,selectthefoldertobemoved,accesstheEditmenuandclickontheMovetoFoldercommand.From

theMovefolderdialogbox,selectthefolderwherethefoldershouldbemovedandclickOK.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

MovingaMessagetoaFolder

Justlikemovingafolder,samestepswillbefollowed.Mostusersmovetheirpersonalmessagestotheir

archivefolderstoseparatepersonalandbusinessmessages.

SettingaRule

Settingaruleallowsyoutosetmessagesofacertainpersonoracertainsubjecttoautomaticallybeplacedin

acertainfolder.Thismannercanalsomanageyourmessages.

MailCustomization

Mailcustomizationletsyouusestationeriesaswellassignatures.Italsoallowsyoutomodifyyourmessage

format,settings,andevenyourdeliveryoptions.

ModifyingMessageFormats

Youcanusemessageformatswithseveraloptionstochoosefrom.Youcanevenspecifyyouroutgoing

messages’defaultappearance.Rememberthatappearancecanalwaysbemodifiedaccordingtoyour

preferences.

Herearetheformatstochoosefrom:HTMLformatisusedwhensendingmessagesinformatusedforWeb

pages.HTMLemailmessagesaredisplayedbymostlypopularmailprograms.RichTextoptionisusedwhen

therecipientalsousesOutlook.PlainTextoptionismostlyusedwhentherecipient’smailformatisnot

known.Textsintheoutgoingmessagescannotbeformattedinthisoptionbutanywaycanbereadbythe

recipients.

UsingMessageStationery

WhenHTMListhechosenformat,itgivesyoupredesignedstationerythatincludesbackground,graphical

elementslikebullets,picturesandhorizontallines,textfonts,andcolorsthatblendswiththebackground

design.Moreover,OutlookalsoallowsyoutouseyourownFontsthatwillbeusedwhencomposinganew

message,whenreplyingandforwardingmessagesandwhencomposingandreadingmessages.

CreatingaSignature

Signatureallowsyoutoincludeyournames,officeaddresses,phonenumbers,andevendesignyourowntag

lineineverymessagetheysend.

ModifyingDeliveryOptions

Deliveryoptionscanalsobemanagedtoknowifthemessagehasbeenreadornotandifthemessageswere

delivered.Inthisway,thesenderwillbenotifiediftherecipienthasreceivedandreadthemessage.

Contacts

Contactfolderisusedtostorepersonalcontactswithaddresswhichcanbeahomeoranofficeaddress,

multiplephonenumbers,image,birthday,andmanyotherinformationofaperson.Contactscanalsobe

usedincommunicationsuchasaddressingameetingrequest,e-mailmessage,ortaskrequest.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

AddingContact

Outlookseparatesallinformationofapersonintoadesignatedfieldtohelpyousort,group,andfilterthe

information.Thefieldsincludename,jobtitle,company,business,home,businessfax,ormobilenumbers,

e-mailandwebaddresses.

Notethatwhenfillinganyofthephonenumbersforthefirsttime,adialogboxappearsaskingforinformation

ofmodemorlinethatyouwillbeusing.Simplyfillthetextboxesjustlikeshownbelow.Thenexttimeyou

willaddanumber;thiswillnolongerappearbutcanbeeditedfromtheControlPanel.

HereisanexampleofaContactformfilledwithinformation.

EditingaContact

Tomodifyacertaincontact,clicktheContactfromtheFolderlistandthelistofcontactsappearsbesideit

justlikeshownonthenextpage.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

Double-clickonthenameofthecontacttobeeditedtoenablehisform.TheFullnamebuttoncanbe

clickedforfullinformationoftheperson.FromtheCheckFullNamedialogbox,chooseatitlefortheperson

andclickit.Enterhisfirst,middle,andlastnameandifapplicable,enterasuffixfortheperson.ClickOK

buttonwhendonetoclosethedialogbox.Noticethatallinformationfilledfromthedialogboxwillbe

viewedfromthecontactform.

OntheFileAslistbox,thereareseveralformsthenameiswrittentochoosefrom.Imagebelowshowsthe

severalforms.Simplyclickthedrop-downlistboxandchoosefromthegivenlist.

FromthePhonenumberssetofoptions,noticeanarrowpointingdownbesideeachbutton.Clickthisto

changetheinformationofthephonenumber,whereinyoucanchoosefromassistant,business,business2,

callback,car,etc.andwhencertaininformationisclicked,thenthebuttonchangesastothechosenoption.

Say,Businessbutton,clickthisandenablethedialogboxwhichholdsthecompleteinformationfieldsfora

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

phonenumber,theCheckPhoneNumberdialogboxappears.Selectthecountrywherethepersonisandfill

theareacode,thenthenumberanditslocalnumberifapplicable.Allthisinformationthenappearsonhis

form.Notethatalocalnumberisrepresentedwith“x”.Applythesametootherphonenumberoptionif

appropriate.

FromtheAddressessetofoptions,onlytwobuttonsareprovided,theBusinessbuttonandbesideitisthe

arrowpointingdownwardswhereyoucanchoosefrombusiness,home,andotheroption.Thebusiness

referstothebusinessaddress,homereferstohomeaddress,andotherreferstoanyotheraddressesthe

contacthas.Say,choosethebusinessoption,thetextboxthenallowsyoutoenterthecontact’sbusiness

address.Theoption:Thisisthemailingaddress,isprovidedtoknowthecontact’smailingaddress.Simply

checkthisoption.However,thoughthebusinessaddressisalreadyused,thehomeaddresscanalsobeused,

choosethisoptionandenterthehomeaddressfromthetextboxprovided.Ontheotherhand,thisdoesnot

meanthatitreplacesthebusinessaddress.Simplyclickagainthebusinessoptionfromthearrowdrop-down

toviewit.Byclickingtheleftmostbuttonthatstateswhetherbusiness,home,orother,itallowsyoutoenter

acompleteaddressfromstreetnumbertocountry.BelowisthesampleofCheckAddressdialogbox.

Noticetherightsideoftheformwhichincludesthee-mailaddress,displayasoption,webpageaddress,IM

address,andatextboxwhereinyoucanincludenotesaboutthecontactperson.Noticeabuttonalmostat

themiddleoftheform;thisistheAddContactPicturebutton.Clickthiswhendesiredtoaddanimageofthe

person.FromtheAddContactPicturedialogbox,browseonthedirectorywherethepictureis,pointtoit

andclicktheOpenbutton.

NoticethearrowpointingdownbesidetheE-mailaddressoption.Clickittoenteruptothreee-mail

addresses.Again,thisdoesnotmeanthatpreviousaddressesenteredwillbedeleted.Ontheotherhand,the

Displayasoptioncontainsthechosene-mailaddressjustaboveit.However,thiscanbeeditedbyreplacing

itbysayhisnickname.Justselectthetextandreplaceitwiththedesireddisplay.Fromthewebpage

address,commonly,thewebpageofthepersonisenteredhereifanyisavailable,ifnot,hiscompany’sweb

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

addresswilldo.

IMfromtheIMaddressstandsforInstantMessagingwhichincommonistheuser’s

username.

Aftermodifyingthenecessaryinformation,clicktheSaveandClosebutton,orpress<CTRL+S>andthen

press<ESC>key.If<ESC>wasaccidentallypressedwithoutsaving,Outlookwillstillpromptyouifthe

changeswillbesaved.ChooseYesoptiontosavethechanges.

CustomizingContactsView

Normally,theviewofContactsisliketheoneshownineditingacontacttopic.Noticetheletterslining

downwardsontherightmostofthewindow.Whenaletterisclicked,itselectsacontactthatstartswiththat

letter.Right-clickonthespaceandthisgivestheuserseveraloptionsavailabletomodifythecurrentviewof

contact.Belowaretheavailableoptionswhenright-clicked.

HereareoptionsthatcanmodifytheviewoftheContacts.

-Thisoptionsortsthecontactseitherascendingorindescendingorder.

-Thisoptionshowstheemptyfieldsofallcontacts.Belowisasampleofa

contactthatshowsalltheemptyfields.Thosewithredlinesaretheemptyfields(butthisdoesnot

meanthatOutlookalsoputsaredlineonemptyfields).

-Thisoptionoccupiesthewholespaceoftheview.Butnoticethegrayhorizontalline,

pointtoitandthemousepointerwillbecomeadouble-headerarrowwhichstatesthatthiscanbe

movedeitherleftorright.

-Whenthisoptionischosen,theCustomizeView:AddressCardsdialogbox

appearsasshownbelow.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

TheFieldsbuttonallowsyoutoarrangealldesiredfieldstobeshownineachcontact,inshort,alltheoptions

availableonthedrop-downbuttons.Sortbutton,justlikewhenright-clicked,arrangesthecontactseither

ascendingordescendingorder.TheOtherSettingsbuttonallowsyoutomodifythefontsinContacts.

FindingaContact

Saythatyourcontactistoomanyandhardtofindacertainpersonormayhaveforgottenthenicknameyou

gavetotheperson.Tofindacontact,clickontheTypeacontacttofindtextboxandenterthenameonit,

partialorfullnamewilldo,thenpress<ENTER>key.ChooseContactdialogboxappearswhenthereare

severalcontactsthathavethesamefirstorlastname.ChoosethecertainnameandclicktheOKbutton.

However,thearrowpointingdownwardswillalsolistthenamesenteredonthetextbox.Simplyclickthe

nametoopenhisformandthissomehowstatesthatthisformcanbeedited.Notethatpersonsaddedon

Contactsareusuallyfromtheoutsidenetwork.

SortingContacts

Sortingalsohasalotofoptions.WhileontheContacts,clickontheViewmenu,pointtoArrangedby

option,pointtoCurrentViewoptionandchooseadesiredarrangementofthecontacts.Belowarethe

optionsavailableonCurrentView.

CreatingaDistributionList

Adistributionlistisacollectionofcontactsorgroupingofcontacts.Anexamplescenarioiswhenfrequently

sendingamessageonagroupofpeople.Normally,clicktheTobuttonandselectalltherecipients.Foran

easierjob,createadistributionlistthatwillcontaintheseentirerecipients.Asidefromusingthedistribution

listinmessaging,thiscanalsobeusedintaskrequests,meetingrequests,etc.

AdistributionlistinContactsfolderisidentifiedwiththe

iconandwillnotbeavailableonother

accountsnotliketheGlobalAddressListwhichisadefaultonallaccountusingMicrosoftExchangeServer.

Notethatwhensendingamessageandadistributionlistisselected,thenameofthelistappearsontheTo

textboxandbeforethenameisaplus(+)signthatstatesthatthereareindividualsonit.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

Tocreateadistributionlist,fromtheFilemenu,pointtoNew,andclickDistributionListandablank

distributionlistappears.FromtheNametab,enteranameforthelistinNametextbox.ClickontheSelect

Membersbutton.Ifthepeopletoincludeinthedistributionlistarefrominsidethenetwork,selecttheGlobal

AddressListfromtheShowNamesfromthedropdownlist.Iftherecipientisfromtheoutsidenetwork,

chooseContact.Hold-downthe<SHIFT>keyandclickthenamesthenclickontheMembersbutton.The

nameswillbedisplayedontheform.ClicktheSaveandClosebuttontosavethelist.Now,lookatthe

contactfolderandthereappearsthedistributionlistjustliketheoneshownbelow.

Activity

CreatingaPSTFile

1.OpenMSOutlook2003.

2.AccesstheFilemenu,pointtoNew,andchooseOutlookDataFile.TheNewOutlookDataFile

dialogboxappears.MakesurethatOfficeOutlookPersonalFoldersFile(.pst)isselectedfromthe

NewOutlookDataFiledialogboxthenclickOK.

3.TheCreateorOpenOutlookDataFiledialogboxthenappears.Choosethe3½Floppydrivefrom

theSavein:listbox.Besurethatyourfloppydiskisinserted.

4.EnteranameontheFilename:textbox.Forthisexercise,enterXXX_Archive(replacexxxwithyour

initials)thenclickOK.

5.EnterthesamenameintheCreateMicrosoftPersonalfoldersdialogbox.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

6.EnterapasswordonthePasswordtextboxandthesamepasswordontheVerifytextboxthenclick

OK.Makesurethatthepasswordyouenterediseasytoremember.

7.PersonalFoldersPassworddialogboxappearsaskingthepasswordyouhavejustentered.ClickOK.

Noticethefolderwasaddedontheleftsideofyourscreen.

8.Clickontheplussignbesidethefoldertoexplorethedefaultfoldersofyourarchive.

ManagingtheFolders

1.ThePSTfolderstillselected,accesstheFilemenu,pointtoNewandchooseFolder.TheCreateNew

Folderdialogboxappears.

2.EnterMyInstructorontheNametextbox.MakesurethatMailandPostItemsisselectedonthe

FoldercontainslistboxandtheArchivefolderyourecentlycreatedisalsoselectedfromtheSelect

wheretoplacethefolderpart.ClickOK.

3.Now,lookattheleftsideofyourwindow.AfolderMyInstructormustbeadded.

4.Now,createanInboxfolderonyourPST.

5.Now,movetheMyInstructorfolderontheInboxfolderofyourPST.SelecttheMyInstructor

folder.

6.AccesstheFilemenu,pointtoFolder,andchooseMove“MyInstructor”.TheMovefolderdialog

boxappears.

7.ClickontheInboxfolderofyourPSTthenclickOK.ClickontheplussignbesidetheInboxfolderto

viewtheMyInstructorfolder.

8.DeleteMyInstructorfolder,repeatstep6butthistime,choosetheDelete“MyInstructor”folder.

ClickOK.

Movingmessagestoafolder

1.CreateanotherMyInstructorfolderonyourInboxfolderinPST.

2.Selectallthemessagesthatweresenttoyoubyyourinstructor.

TheMoveItemsdialogbox

3.AccesstheEditmenuandchoosetheMovetoFoldercommand.

appears.

4.ClickontheMyInstructorfolderundertheInboxfolder.ClickOK.

SettingaRule

1.ClickamessageofyourinstructorfromtheMyInstructorfolder.

2.AccesstheToolsmenuandchooseRulesandAlertsoption.

appears.

LaboratoryExercise10–ManagingFilesandFolders

TheRulesandAlertsdialogbox


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

3.ClickontheNewRulebuttonfromtheE-mailRuletab.TheRuleWizarddialogappears.

4.ChoosetheStartfromablankruleradiobuttonandfromStep1,selecttheoption:Checkmessages

whentheyarrive.ClickNextbutton.

5.FromStep1,clickonfrompeopleordistributionlistcheckboxandonStep2,clickonpeopleor

distributionlisthyperlink.ThiswillbringyouontheRuleAddressdialogbox.

6.SelectthenameofyourinstructorandclickOK.Noticethatthenamereplacesthepeopleor

distributionlisthyperlink.ClicktheNextbutton.

7.Clickontheoption:moveittothespecifiedfolderonStep1andfromStep2,clickthespecified

hyperlink.ClickontheMyInstructorfolderandclickOKthenclicktheNextbutton.

8.AgainclickontheNextbuttontoignoreexceptions.Enterthefullnameofyourinstructoronthe

Step1textbox.

9.Fromstep2,checkonthetwotextboxesthenclicktheFinishbutton.

10.GoingbackontheE-mailRulestab,clickontheApplybuttonthenOK.Noticethatthemessagewill

beautomaticallymovedonthespecifiedfolder.Also,ifthereweremessagestoarrivefromhim,this

willautomaticallybeplacedonthesaidfolder.

11.Closetheapplication.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

OpeningthePSTFile

YouaretoopenMSOutlookapplicationfromothercomputerunit.Since,thisisnotyourownPC,how

wouldyouopenyourPST?

1.OpenMSOutlookapplication.

2.FromtheFilemenu,pointtoOpenandchooseOutlookDataFile.

3.ChoosethedirectoryonwherethePSTfileislocatedandclicktheOpenbutton.

INFO:Aright-clickonafolderoronamessagegivesyouseveraloptionsthatyoucandoonthesaidfolder

ormessage.Thisisashortcutinsteadofaccessingthemenus.

ModifyingMessageFormats

1.AccesstheToolsmenuandchooseOptions.

2.ClickontheMailFormattab.

3.Onthefirstsetofoptions,MessageFormat,chooseHTMLfromtheComposeinthismessageformat

listbox.

4.CheckontheUseMicrosoftOfficeWord2003toedite-mailmessagesifyouwanttoaccessallthe

MSWordfeaturessuchasthesaurus,increatingmessages.

5.ClicktheApplybuttonwhendone.

UsingMessageStationery

1.AccessagaintheToolsmenuandchooseOptionsthenswitchtoMailFormattab.

2.Fromthesecondsetofoptions,clickonthe

button.TheStationeryPicker

dialogboxthenappears.

3.ChooseTechToolsstationery.Apreviewofthechosenstationeryisdisplayed.ClickOK.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

SettingDefaultFonts

1.GoingbacktotheOptionsdialogbox,clickthe

buttonandtheFontsdialogboxappears.

2.

SetthedesiredfontsontheMessageFontsbyclickingthe

button.

3.

4.

5.

OntheStationeryFontssetfromtheFontsdialogbox,clickonAlwaysusemyfontsthenclickOK.

Afterallhavebeenset,clicktheApplybuttonfromtheOptionsdialogbox.

ClickOK.

CreatingaSignature

1.AccessagaintheOptionsdialogboxfromtheToolsmenuthenswitchtoMailFormattab.

2.Fromthethirdsetofoptions,clickonthe

button.TheCreateSignaturedialog

boxappears.

3.ClickontheNewbuttontocreateasignature.

4.FromtheCreateNewSignaturedialogbox,enteranameforthesignature,sayFormal.

5.ClickontheStartwithablanksignatureradiobuttonthenclicktheNextbutton.

6.ClickontheFontbuttontochoosedesiredfont,fontstyle,andfontsize.Enteranameoratagline

onthetextboxoftheEditSignaturedialogbox.

7.ClickOK.GoingbacktotheOptionsdialogbox,ontheSignaturessetofoptions,settheSignature

fornewmessagesandSignatureforrepliesandforwardsoptionstothesignaturethatwasjustmade.

ModifyingDeliveryOptions

1.StillfromtheOptionsdialogbox.

2.AccessthePreferencestabandclickthe

button.

3.Clickonthe

buttontoaccesstheTrackingOptiondialogbox.

4.Checkalloptionsthatwillhelpintrackingthemessages.

5.Nowsendashortmessagetoyourinstructorsayingthatyouhavecompliedonthisexerciseusingthe

entireformatthatyoudid.

6.Closethewholeapplication.

ManagingtheMailbox

1.OpentheMSOutlookapplication.

2.FromtheFavoritesFolderspane,clickontheUnreadmailfolder.

3.AccesstheEditmenuandchooseDeletecommand.

LaboratoryExercise10–ManagingFilesandFolders


Laboratory exercise 10 managing files and folders

OfficeProductivityTools2

4.Repeatsteps2and3fortheotherfoldersandonlytheInboxfolderwillremain.Thisway,youcan

savespaces.

CreatingaContact

1.ClickontheContactsfromthefolderlist.AccesstheFilemenu>New>Contact.

2.Trytorecoveryourmessagesfromthepreviouslaboratoryexercises.Therewasanexercisewherein

ittellsyoutosendamessagetoyourclassmategivingthemyourcellphonenumber.

INFO:NotethatthosemessagesdeletedfromtheDeletedItemsfoldercanberecovered.Accessyour

Deletedfolder.FromtheToolsmenu,clickontheRecoverDeletedItemsoption.Fromitsdialogbox,click

onthemessagetoberecoveredthenclickontheRecoverSelectedItems

button.Thisthenrecoversthe

particularmessageandwillbeplacedontheDeletedItemsfolder.SimplyplaceitonyourInboxfolder.

3.Notethecellnumberofyourclassmate.AccessagaintheblankContactformthenenterthename

andthecellnumberofyourclassmate.

4.Youmayopttoemailhim/herorverballyaskhimallinformationincludedintheContactform.

5.Asidefromthisfirstcontactthatyoujustcreated,createanothertwocontacts.Itmaybefromyour

friendsoutsidethenetworkorfromyourfamily.Completeallthefieldsintheformifnecessary.You

mustnowhavethreecontactsinthisfolder.

6.Now,createadistributionlist.AccesstheFilemenu,pointtoNew,andclickDistributionList.

7.EnteranameforthegroupintheNamefield.KeyinPersonal.

8.ClickontheSelectMembersbuttonanditsdialogboxappears.

9.FromtheShownamesfromthedrop-downbox,clickonContactsandthiswillbringyouthelistof

personsonyourContactfolder.

10.Hold-downthe<CTRL>keythenselectthethreenamesyoucreatedinyourContactthenclickon

Membersbutton.ClickOK.

11.FromtheDistributionListform,clicktheSaveandClosebutton.

12.Tryifthislistworks.Createanewmessage.ClickontheTo:button.

13.FromtheShownamesfromthedrop-downbox,chooseContacts.

14.Double-clickonthe

icon,andthenclickOK.ThismustappearontheTofield.Now,

youmaythenconcludethatyoualreadyhaveadistributionlistandthatyoucansendanemailto

thisgroupofpeople.

15.ClosetheApplication.

LaboratoryExercise10–ManagingFilesandFolders


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