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Trns•port Preconstruction Production Experience. By: Sarah Collins, LA DOTD. News Alert!. March 2009 Louisiana DOTD Went Into Production with Trns•port Preconstruction! June 2009 Over 40 projects let in Preconstruction! How Did It Happen?. Implementation Team. IT Person. InfoTech.

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Trns•port Preconstruction Production Experience

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Trns port preconstruction production experience l.jpg

Trns•portPreconstructionProduction Experience

By: Sarah Collins, LA DOTD


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News Alert!

March 2009

Louisiana DOTD Went Into Production with

Trns•port Preconstruction!

June 2009

Over 40 projects let in Preconstruction!

How Did It Happen?


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Implementation Team


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IT Person


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InfoTech


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Other Team Members


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Workshops


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Training Classes


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Installation

Preconstruction Install

Day 1

Preconstruction Install

Day 3


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Implementation

From October 2007 to March 2009

the Louisiana DOTD Worked on Implementing

  • CES – Cost Estimation

  • BAMS\DSS – Bid Analysis

  • Preconstruction


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Implementation

  • Did it go as smooth as butter?

  • Did we have are ups and downs?

  • Has the work finished?


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Major Challenges

  • Data Conversion & Migration

  • Master Pay Item File

  • Training


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Data Conversion & Migration

  • Legacy System: BIDS

  • What data to convert?

    • Project Plan: Convert five years of data.

    • Reality: Converted all projects with 2000 and 2006 Spec Years.

  • Keeping systems synchronized.

  • Stimulus Projects


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Master Pay Item File

  • BIDS and Specialty Items

  • SiteManager Materials

  • Adjusting to Change

    • Major Issue

    • Everyone had their own ideas.

    • No one wanted to let go of that ability (from Design to Construction)

  • A consensus was obtained.

    • 2008 Spec Year was created based off of the 2006 Spec Book


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Training

  • Underestimated

    • Headquarters (6 main offices)

    • Districts (9 offices)

    • Only 5 days of Preconstruction training scheduled

  • Developed a Strategy


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Training Strategy

  • We identify a “System Expert(s)” from each office.

  • Formally trained the System Experts

  • Open the Trns•port Training and Assistance Center

    • At Headquarters

    • 5 weeks over 3 month period

    • Manned by InfoTech

  • Conducted District “Road Shows”


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Snow


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Hurricane Gustav


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Hurricane Gustav


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Remaining Issues

  • Data Loads

    • SiteManager

    • Expedite

    • BAMS\DSS

  • The Problem

    • Carriage Returns\Line Feed

  • Hybrid Lump Sum

    • Appears Unit\Lump on BIDX

    • Confusing to Contractors


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Today

  • September 30, 2009

  • 10:00 a.m.

  • 37 Projects are Scheduled to Be Let in Preconstruction.


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The Process


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Integration with ERP!


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The Future

  • October 2010: ERP Go-Live

  • 2010\2011: Electronic Lettings for the Districts

    • District Lets Project < $500,000 with no Federal money.

  • 2011\2012: CRLMS


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Questions


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