Town Meeting 4 th June 2013

1. Town Meeting 4th June 2013

2. Overview Meeting • Fashion Show/ Fashion Week Update • What a success! We find out from those involved how it went! • Super Sunday Update • Find out How it’s going & what’s left to do • May Fayre / Town Survey Update • Still need to get this filled in find out how you can help from Mark Walton • Volunteers Needed • Marketing & PR Update • Town Talk & Spreading the Word • High Street Forum • Regeneration Update • What’s the status Bernie Pitch from WBC will give you the latest • What Next • New projects and ideas discussion • Next Meeting Wed 24th July

3. What a Success!!! • Positive feedback from • retailers involved • Fashion Show Atendees • Customers on Discount Card • Great TT & Town Exposure

4. Super Sundays / Market • One Month pilot programme • Artisan Market 7th July • Children’s Market 14th July • Local Food Market 21st July • International Food Market 28th July • Still need a few more Stalls – Do you know anyone? • Volunteers Needed for .. • Overall Planning & Organisation • Co-ordinating Finances, keeping track of payments and costs • Talking to Retailers & getting the Town Open • Marketing Work Required • Graphics for Banners, Posters & Adverts / Flyers • Arrange Banners to be put up • Flyers – Co-ordinate where and when to hand out • Flyers –weekly hand outs need volunteers on a rota • Social Media – Melanie? • PR – Press releases & Push to press mailing list • Photographs on the market Days • Collect Testimonials (video) and written from traders and customers • Post Event – wrap up press • Creating the Buzz and getting the posters Flyers etc. distributed • CAN YOU HELP?

5. May Fayre • Great Success!! • Raised awareness • Positive PR for Events • Surveys Filled in • Lots of Town Feedback • Still need to input the Surveys – need volunteers • Takes 30 seconds on line • All you need is a PC or tablet , internet connection, 1hr and a cup of coffee • Need all inputed by the end of June • Speak to Mark to grab a stack • Not filled it in go to .. • https://www.surveymonkey.com/s/TownFeedback

6. Marketing & PR Update • We have a great team working on this • Need more people!! • Fantastic Joined up effort to get the Fashion Week & Fashion Show off the ground! • Current PR Areas • Town Talk Facebook • Now up to 1.5k likes • We need more … please share the page and the updates and ask your • Town Team Website • Gaining momentum a lot of content to update • @WokyTT - Twitter • Mel doing a sterling job, do with more tweeters • Follow comment and retweet please • Press Releases, Media Interface & Graphics • Rachel & Kirsti has done some great work on the PR’s • Still so much to do • Marketing Strategy Needed • Bigger Picture & Long Term Strategy • Plan to create a calendar and a joined up plan of events and campaigns to run between now and Christmas • Get Business community working smarter and together to promote each other • Branding work with Regeneration Team to get this right

7. Marketing & PR Update • Marketing Campaigns • High Street Forum –lunch time – Wed 3rd July • Specialist Forum for those with an Active interest in the High Street • Key Activities • Networking • Planning Joined up Town Marketing Campaigns • Advice & Support – external presentations & training offers • Joined up Voice – make action council projects (regeneration) • Monthly High Street Campaign • Super Sundays • Jan and Lynda have done some great base work • Need help to put the plan in to action & create the Buzz • Town Team Promo & Volunteer Recruitment • Wokingham Town Events • Support the PR of Town Council & charity run events • All Future TT Events & Projects

8. Volunteers Needed • Marketing & Promo – (George) • Marketing / PR / Social Media skills to work across projects where needed • Run and Manage Campaigns • Footwork spreading the word and the Buzz • Sunday Markets (Stan) • Co-ordinate the Project • Run the Marketing Campaign • Volunteers at the markets to help out • Footwork spreading the word and the Buzz • Surveys (Mark W) • Inputting the results • Back Office – (George / Juliet) • Financial Help • Book Keeping / Accounts / Process • Project / Team Management • PA Skills – organise meetings & chase people • Volunteering Manage and co-ordinate volunteers • Partnerships – (Mark A) • Build Networks • Liaison- Get in the know with Town & Borough Council keep TT informed • Please Give your Names at the end of the Night on form and we will be in touch ..

9. Regeneration UpdateBernie Pitch • Overview of Regeneration • Status Update • Phase 1 – works starting date • Phase 2 & 3 - Planning Status and planned Dates

10. What Next?? • Need a Plan for the rest of the Year! • We need Ideas / Volunteers for Future Events • Do you have a burning passion? • Have an idea for something you think will be great for the Town and / or help your business? • Possible Ideas • Autumn Winter Fashion Week • Food & Drink Week • Father Christmas • Late Night Opening • Christmas Markets • Free Parking after 3pm / Wednesday’s • Christmas Carnival Stall • ?????????????????? • YOU DECIDE !!! • Email us with your thoughts and Ideas

11. Next Meetings • Big Town Team Meeting • Wednesday 24th July • Wednesday 25th September • Same time, same place! • Marketing & PR Meeting • Friday 14th June • 10 am Cantley Lodge Arts Bar • Markets & Events • Tues 11th June , Tuesday 10th September • 6.30pm, Shute End • Steering Group • Behind the scenes bit for team leads, finances & Project updates • 10th July 6pm Shute End