SafetySuite

1. An online Hazard & Incident reporting system for Global Studies Social Science and Planning SafetySuite

2. What is SafetySuite? • SafetySuite is an online Hazard and Incident reporting system imbedded into our existing ESS portal. • It replaces the current hard copy Incident form, and sends emails to relevant staff who have OHS responsibilities for the room in which the hazard exists, or where the incident took place. • The investigation of hazards and incidents are recorded in SAP, and therefore can be reported on. People and Culture

3. Current Incident/Hazard Form People & Culture White Copy Yellow Copy Health & Safety Rep Green Copy Head of School Pink Copy Injured Person People and Culture

4. New ESS SafetySuite Hazard Form People & Culture Health & Safety Rep AutomaticEmail Notification Head of School or Delegate Property Services People and Culture

5. New ESS SafetySuite Incident Form People & Culture Health & Safety Rep AutomaticEmail Notification Head of School or delegate Injured Person People and Culture

6. Benefits of Safetysuite • Easily accessible to all staff, including casual employees, which should lead to an improved safety culture • Improved hazard reporting. Separating hazard reporting from incident reporting means that hazards can be reported before an incident occurs. This has the potential to reduce incidents, therefore reducing injuries and workcover claims. • Increased incident reporting. (minor incidents give us a clue that a more serious incident may occur) • More timely notifications compared to hard copy (Some incident reports have taken months to reach People and Culture) • Additional information (eg investigation) can be added at a later date • Improved Management reporting in terms of: • Where hazards are located • What controls are in place to manage the risks associated with hazards • What hazards are yet to be assessed • Where incidents occur • What causes incidents • What incidents haven’t been investigated People and Culture

7. Benefits of Safetysuite People and Culture

8. SafetySuite Progress at January 2010 • SafetySuite rolled out to Peope and Culture, Property Services and Schools in SEH in 2009. • SafetySuite introduced to DSC College Office in Jan 2010 with a seamless rollout. • Aim to implement SafetySuite to entire college over the coming months. • GSSP among the first schools to ‘go live’ • New and improved reporting options giving greater clarity for the school People and Culture