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Valrie Minson, Melody Royster, Chelsea Dinsmore University of Florida

Valrie Minson, Melody Royster, Chelsea Dinsmore University of Florida. Shared Retention: Addressing library space needs while ensuring continued access to historically significant agricultural collections. Three Agricultural Publication Projects.

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Valrie Minson, Melody Royster, Chelsea Dinsmore University of Florida

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  1. Valrie Minson, Melody Royster, Chelsea Dinsmore University of Florida Shared Retention: Addressing library space needs while ensuring continued access to historically significant agricultural collections

  2. Three Agricultural Publication Projects ASERL: Collaborative Federal Depository Program ASERL Journal Retention Project: Agriculture Homeward Bound Publications

  3. ASERL: Collaborative Federal Depository Program Cooperative collection building and centers of excellence among Government depository libraries for the Association of Southeastern Research Libraries Chelsea Dinsmore

  4. CFDP Centers of Excellence Background ASERL project funded by IMLS Create specialized depository libraries Spreads retrospective collecting across region Voluntary participation Promotes cataloging and coordinated collecting Goal is to have two “complete” Federal depository collections across the ASERL region

  5. Approach/Implementation Selected agencies Created a baseline for a ‘complete’ collection Reviewed holdings against baseline Distributed list of ‘needs’ on the disposition database Cataloged and digitized holdings

  6. Disposition Database • Provides an automated alert system when a selective posts documents for offer. • Allows regionals to review items their selectives wish to dispose of • Separate Gap Analysis Database • Upload record sets for claimed agencies • Available reports: compiled list of documents for an agency OR titles not listed in their collections (needs list)

  7. UF: Current Status • National Recovery Administration is complete and available online • Panama Canal Zone is nearing completion with regards to distributed materials, though some ‘grey’ materials are still in queue • Ag collection materials are identified and in process • Division of Seeds; Bureau of Animal Industry; Plant Quar.; etc. • NCLIS materials have been acquired in print and electronically.

  8. ASERL Journal Retention Project Cooperative Journal Retention program for the Association of Southeastern Research Libraries Valrie Minson Melody Royster

  9. Cooperative Journal Retention Background Track journal retention commitments in ASERL Participation is voluntary. Requires letter of agreement from library dean to comply with policy outlined within the Cooperatively Retention Policy Agreement Retention agreement is effect through December 31, 2035. Association of Southeastern Research Libraries. Retrieved 3/28/2014, from http://www.aserl.org/programs/j-retain/

  10. Approach/Implementation Core agricultural titles were identified and complied from existing agricultural titles projects Additional titles were added through analyzing leading agricultural databases (CAB Abstracts, AGRICOLA, and Journal Citation Reports) Social Science, Psychological, and Vet Med titles were excluded Title list was distributed and edited by ASERL librarians and NAL

  11. Current Status Unclaimed or “orphan” titles are being evaluated Journal’s bibliographic information (titles, print ISSN and OCLC numbers) are available in the Journal Retention and Needs Listing (JRNL) Tool

  12. Journal Retention and Needs Listing Tool Journal Retention and Needs Listing LibGuide : http://guides.uflib.ufl.edu/jrnl

  13. Next Steps Schools will soon verify their selected journal holdings Use JRNL to report holdings and identify gaps Store selected journal according to the Journal Retention Program Agreement

  14. Homeward Bound: Agricultural Publications Project Valrie Minson Chelsea Dinsmore

  15. Background Needed to utilize space and remove problematic compact shelving Many were duplicated in storage or general collection Return agricultural “State” publications to home institution

  16. Approach/Implementation • Create list of publications • Separate by state • Communicate with library deans from other states • Address Florida publications • Is it a duplicate or does it have a digital copy? • Should it be digital? • Should it go in shared storage? Online Archives? • Additional questions about non-Florida publications: • Subject relevant? • Digital (if so, should we include in an online collection?)

  17. Next Steps • Homeward Bound: • Measure large volume shipments • Withdraw items • Mail titles to home institution/state • Received strong interest in return of materials • Digitize: • Develop list of materials for digitization by Internet Archive • Address future Florida digitization needs • Future: • Identify how to address future incoming print • Assisted with discussions about the future of our online collections and preservation requirements

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