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Lessons Learned on Grant Funded Projects

Lessons Learned on Grant Funded Projects. George Brown College – Green Building Centre. Lessons Learned on Grant Funded Projects George Brown College – Green Building Centre. Dr . Robert Luke Vice President, Research and Innovation, George Brown College John Alley Senior Advisor

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Lessons Learned on Grant Funded Projects

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  1. Lessons Learned on Grant Funded Projects George Brown College – Green Building Centre

  2. Lessons Learned on Grant Funded ProjectsGeorge Brown College – Green Building Centre • Dr. Robert Luke • Vice President, Research and Innovation, • George Brown College • John Alley • Senior Advisor • MHPM Project Managers Inc.

  3. Context • Green Building Centre • FedDev • Federal Economic Development • Agency for Southern Ontario • CFI/MRI • Canadian Foundation for Innovation • Ministry of Research and Innovation

  4. Context • Green Building Centre • Success: • Foster applied research capacity with industry • Meet expectations of the granting bodies • Maximize value to the College • Tools for researchers to execute projects • On time • On budget • Earn trust

  5. Lessons Learned • Project Management Best Practice • The value of Lessons Learned • What worked well? • What could be improved? • What did we survive only by good luck?

  6. Lesson 10 • Project Management • Before you apply: • Who is the Project Manager? • Do you know the installation requirements? • Who owns the unknown? • Create project team buy-in

  7. Lesson 9 • Timing is Everything • Changing the wheel on a moving car • Managing milestones, metrics • Work start vs contract start • Team cohesion and change management

  8. Lesson 8 • Know the Contract • Each funding agency is different • Flexibility to change equipment • Reporting requirements • Content • Timing • Purchasing rules

  9. Lesson 7 • Handle Your Team • Managing researchers • Shiny new things • Research plans • Managing management • Buy in • Culture change • Strategy, operational planning

  10. Lesson 6 • Good Procurement Saves $$ • Funding proposal – 1 quote • Funding execution – 3 quotes/RFP • Bundle items • Public RFP • Savings = 10 – 15% • RFP strategy

  11. Lesson 5 • Handle Your Handler • Understand your handler’s role

  12. Lesson 4 • Good Reporting Saves Stress • Finance systems = rear view mirror • Cash flow projections • Estimated cost at completion • Operational deliverables

  13. Lesson 3 • Signs • It is all about communication: • Internal • Neighbours • Funder • Signs where required • Bigger is better • Know who is responsible for procuring

  14. Lesson 2 • Be Ready to Adapt • When it doesn’t go according to plan …. • Scope ladder • Contingency • Escalation procedures

  15. Lesson 1 • Celebrate • Show the funder the value created • Identify your successes • Make everyone a part of the success

  16. Lessons Learned • 10. Project management • 9. Timing is everything • 8. Know your contract • 7. Handle your team • 6. Good procurement saves $ • 5. Handle your handler • 4. Good reporting saves stress • 3. Signs • 2. Be ready to adapt • 1. Celebrate

  17. Questions?

  18. Dr. Robert Luke • rluke@georgebrown.ca • John Alley • john.alley@mhpm.com

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