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Environmental Management Systems (EMS) for Port Tenants and Owners. US Environmental Protection Agency Region 2 July 30, 2008. What is an Environmental Management System?.

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environmental management systems ems for port tenants and owners

Environmental Management Systems (EMS) for Port Tenants and Owners

US Environmental Protection Agency Region 2

July 30, 2008

what is an environmental management system
What is an Environmental Management System?

a cycle of assessment in which people, policies, plans, procedures and review mechanisms are applied by an organization to achieve its established environmental objective

main elements of ems
Main Elements of EMS
  • Fenceline
  • Management Buy-in
  • Envir Policy Statement
  • Legal Regulations
  • Aspects/Impacts
  • Objective/Targets
  • Communication
  • Documentation
  • Audits/Management Reviews
cycle of continual improvement
Cycle of Continual Improvement

Management Review

EMS

Implementation

general benefits of an ems
General Benefits of an EMS
  • Improve environmental performance
  • Enhance compliance
  • Develop new customer marketing options
  • Increase efficiency/reduced costs
  • Enhance employee morale
  • Improve public image
  • Increase employee environmental awareness
management commitment
Management Commitment

Securing this buy-in

Apparent in policy

  • Importance
  • Role
where is your fenceline
Where is your fenceline?
  • Options
  • Zones of Control, Influence and Interest
  • Consider practical constraints and timing
  • Assignment of responsibilities
  • Must be documented
  • Examples: ‘landside’, harbor or maintenance operations
ems implementation team
EMS Implementation Team
  • Roles and responsibilities
  • Management Representative vs. EMS Specialist
  • Members should include: upper management, operations manager, public affairs rep, health and safety officer, etc.
environmental policy
Environmental Policy
  • Appropriate for nature, scale & environmental impacts of activities, products or services
  • Commitment to continual improvement, pollution prevention & compliance
  • Provides a framework for setting and reviewing objectives and targets
  • Documented, implemented and maintained
  • Communicated to all employees
  • Available to the public
legal and other requirements
Legal and Other Requirements
  • Establish and maintain a procedure to address requirements
  • Identify and gain access to updates of legal and other requirements
  • Applies to environmental aspects of the facility
illustrations of applicable regulations
CAA

Diesel emissions

PM, VOCs from painting/repair

Vessel emissions

CWA

Ballast, bilge water discharge

Stormwater discharge

SPCC

EPCRA

Release reporting

Chemical inventories

FIFRA

Pesticide use

RCRA

Hazardous waste generation

Onshore waste water tanks

Underground storage tanks

Bulk storage

TSCA

PCBs

Lead paint

CERCLA

Development of brownfields

Dredging

Other Regulations

OPA, OSHA, MARPOL

Illustrations of Applicable Regulations
environmental aspects their impacts
Environmental Aspects & Their Impacts
  • Environmental Aspect

element of an organization\'s activities, products or services that could impact the environment

  • Environmental Impact

actual or potential change to the environment due to an organization’s activities, products or services (i.e the results of an environmental aspect)

factors to consider for determining significance
Factors to Consider for Determining Significance
  • Environmental concerns such as:
    • The size of the impact
    • The frequency of the impact
    • Legal and other requirements
  • Business concerns such as:
    • Feasibility and cost of changing the impact
    • Effect of change on other activities and processes
  • Concerns of interested parties
slide14

Port

Landside

Operations

Activity

Aspects

Bulk

Storage

Diesel

Emissions

Emptying

Bilges

Cleaning

Vessels

Land Use

Impacts

Resource

Depletion

Air Pollution

Water

Pollution

Damaged

Habitats

Threatened

Health

establishing objective and targets
Establishing Objective and Targets
  • Objective
    • Overall environmental goal
    • i.e., ‘The end journey’
  • Targets
    • Detailed performance-based requirements
    • How to achieve the end journey
  • Factors to Consider
    • Relate to significant aspects & business priorities
    • Base on technical and financial limitations
ems process flow
EMS Process Flow

Environmental

Policy

Aspects

Environmental

Mgmt Program

Impacts

Assess

Feasibility

Objectives &

Targets

Significance

operations controls training communication strategy
Operations Controls, Training & Communication Strategy
  • Operation controls: guidelines for procedures
    • ensure work is performed effectively
  • Training: education of stakeholders on EMS
    • enhances sustainability of efforts
  • Communication strategy: internal/external method to convey EMS policy, progess, etc.
    • enhances sustainability by engaging stakeholders
required documentation provides accountability as official evidence of all ems components
Required Documentationprovides accountability as official evidence of all EMS components
  • Description of the “fenceline”
  • Environmental policy
  • Objectives & targets
  • Formal plans (e.g., emergency response, SPCC, waste minimization, training plans)
  • Standard operating procedures & other non-engineering operational controls
monitoring and measurement
Monitoring and Measurement
  • Allows for gauging of performance, analysis of problems
  • EMS implementation team selects measures, i.e., key indicators of operations and activities
  • Tie to objectives, targets & significant impacts
  • Choose carefully, then evalute and record
  • Example: quantity of energy/water used or waste, emissions, etc produced as measure of operational performance of a specific activity
ems audits
EMS Audits
  • Environmental compliance audits
  • EMS gap analyses
  • Internal EMS audits
    • Not necessarily all-inclusive
    • Role of HQ and peer groups
    • Scope
    • Frequency
    • Practical recommendations
corrective and preventive action
Corrective and Preventive Action
  • Resolve the immediate problem
  • Consider whether the same or similar problems exist elsewhere 
  • Prevent the problem from recurring
  • Define responsibilities and schedules
management review
Management Review
  • Enhances sustainability
  • Allows for cost-effectiveness
  • Demonstrates progress made in achieving objectives and targets
  • Allows for continual improvement
  • Ensures the EMS remains dynamic and can address future needs/problems
  • Seeks to answer, “Is the system working (i.e., suitable, adequate and effective)?”
ems benefits at ports
EMS Benefits at Ports
  • Integrates new/pre-existing environmental efforts with larger business goals
  • Increases sustainability, thus improving health of business, community & environment
  • Allows for more efficient use of financial, human and natural resources
  • Improves communication, internal & external
  • Fosters community awareness & support
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