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GFWC FLORIDA FEDERATION OF WOMEN’S CLUBS. DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTOR ORIENTATION 2012. GFWC FLORIDA PRESIDENT TEDDY HULSE GFWC Florida First Vice President CAROLE WEAVER. GETTING TO KNOW YOU!. PLEASE FILL OUT THE YELLOW INFORMATION FORM Name District

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gfwc florida federation of women s clubs

GFWC FLORIDA FEDERATION OF WOMEN’S CLUBS

DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTOR

ORIENTATION

2012

slide2

GFWC FLORIDA PRESIDENT

TEDDY HULSE

GFWC Florida First Vice President

CAROLE WEAVER

getting to know you
GETTING TO KNOW YOU!
  • PLEASE FILL OUT THE YELLOW INFORMATION FORM

Name

District

Your current title and club

E-mail address – phone numbers and

Birthday

who are you
WHO ARE YOU?

You are an elected officer

You represent your district

You are your district’s liaison to the state federation

YOU ARE GFWC FLORIDA

what did i sign up for
WHAT DID I SIGN UP FOR?:
  • Advance the work of GFWC Florida
  • Assist all state officer’s and chairmen in the promotion of programs
  • Arrange and conduct the annual meeting and all workshops
  • Collect club reports and present a resume of the work of the district at the ADM
  • Send a list of the newly elected club officers by June 1
  • Visit each club in your District
  • Encourage new clubs and reinstatement of former clubs.
and there s more
AND THERE’S MORE?
  • District will hostess a state meal function and you will bring greetings and sit at the head table at that meal function
  • Submit an article about the district to the GFWC Florida Clubwoman
  • You will work with the membership chairman on the formation of new clubs
  • GET YOUR DISTRICT EXCITED!
check list
CHECK LIST
  • A Check List is in your notebook
  • Tips on things to work on between now and the DD/JDD meeting at convention.
  • To help you get focused and started in the right direction
name badges or tags
NAME BADGES OR TAGS

First Name or Nick Name

      • Full Name
  • Title
slide9

PAT

ZAZZARINO

GFWC Florida

President-Elect

let s talk finance with
LET’S TALK FINANCE$WITH

GFWC FLORIDA FINANCE OFFICER

KAREN-LEE DONOHUE

and

GFWC FLORIDA TREA$URER

MARY POWELL

district money
DISTRICT MONEY
  • EACH CLUB SHOULD SET ASIDE MONEY TO ASSIST THE DIRECTOR
  • SET A REGISTRATION FEE
    • $1.00 OR $2.00 per member per meeting
    • Woman’s Clubs give to DD
    • Junior Clubs give to JDD
your first responsibility
YOUR FIRST RESPONSIBILITY
  • CONVENTION – APRIL 27-30, 2012
  • Registration and Meals
  • Installation Rehearsal
  • Installation is on Sunday, April 29,2012
  • Husband and guests
  • Board of Directors Meeting Monday Morning April 30, 2012
when does my term begin
When Does My Term Begin?
  • After the installation on April 29, 2012 and you receive your pin
  • Past Director’s Pin?
getting organized
GETTING ORGANIZED

Setting up Files or Notebooks

  • Each club in your district
  • District Communications
  • Installations
  • Ideas for Speeches
  • Receipts for Expenses
slide16

GFWC Headquarters is in Washington, DC. The building houses the President and Staff. The President and Staff are available to all members of GFWC by phone or email. For more information :

WWW.GFWC.ORG

GFWC New England

GFWC Great Lakes

GFWC Middle Atlantic

GFWC Mississippi Valley

GFWC South Central

GFWC Southeastern

GFWC Western States

GFWC Southern

Florida, Georgia, Alabama, Mississippi, South Carolina

GFWC is broken into 8 regions. Regions hold Conferences in the fall of each year, and also meet at GFWC Conventions

GFWC Florida

www.GFWCFlorida.org

All Fifty States

Florida has

14 Districts

GFWC

GFWC

President,

Staff, Executive Board and Board of Directors

appointments
APPOINTMENTS
  • District Secretary
  • District Treasurer
  • District Chairmen
  • Chaplain
  • District Arts Chairman
  • President’s Project
information you need to transition
INFORMATION YOU NEEDTO TRANSITION
  • A Current list of Club Presidents in your District
the call comes from the district director and sent to
‘THE CALL’Comes from the District Directorand sent to...
  • Every Club (Woman’s, Juniors, Juniorettes
  • District Chairmen
  • State Officers
  • Past GFWC Florida Presidents
  • Past GFWC Presidents

Must be sent 45 days in advance of the meeting!

what s in a call
What’s In A Call
  • Meeting Title
  • Place of the meeting (directions)
  • Registration Time and call to order time
  • Cost of Registration
  • Cost of Luncheon
  • Deadlines for monies and how the checks are made out
  • Name and Address of person receiving reservations
  • Speaker
your first meeting spring workshop
YOUR FIRST MEETINGSPRING WORKSHOP
  • You plan and execute...here are some suggestions:
    • Officer Training
    • Parliamentary Procedure
    • Leadership
    • New Projects & Programs
    • Membership
    • Fund Raising Ideas
spring workshop continued
SPRING WORKSHOP (continued)
  • Allow former director to give out awards and certificates from Convention
  • Talk about a District President’s Project
what other district meetings do we need
What Other District Meetings do we need?
  • Spring Workshop
  • August – President’s Council
  • Reporting Workshop – Early November
  • February – District Art & Crafts
    • Woman’s/Junior Function
january 2013
JANUARY 2013

REPORTS from the clubs in your district

protocol
PROTOCOL
  • Head Table (optional)
  • Printed Program or Agenda
  • God before country
  • Flag is ALWAYS on the speakers Right “As she faces the Audience”
  • Introductions
what s next
WHAT’S NEXT?

Hostess Club

  • Should already be chosen
  • Duties are:
    • Provide the meeting place
    • Handle reservations
    • Provide morning coffee/juice and light refreshments
    • Table decorations
    • Program with the agenda
    • Name Tags
    • Luncheon/drinks/dessert
    • Optional – Door Prizes
reimbursable expenses
REIMBURSABLE EXPENSES!
  • Each District Director will be allotted $150.00 for reimbursable expenses
  • Each Junior District Director will be allotted $100.00 for reimbursable expenses
  • Subject to change
annual district meetings
ANNUAL DISTRICT MEETINGS
  • 2012 Fall Tour of Officers (ADM)
  • 10/4 to 10/11, 2012
  • Specific dates/district info

at convention

adm district responsibilities
ADM District Responsibilities
  • 1 Hotel Room for tour Officers for the night Before
  • Meal the night before
  • Tour Teams
  • President and First Vice President
  • President- Elect and Director of Junior Clubs
communication a vital part of the job
CommunicationA Vital Part of the Job!
  • Newsletters
  • Brag Time at meetings
  • Encourage the use of the web sites
installations
Installations
  • Bylaws – not all officer’s duties are the same
  • Sample installations in the Potpourri Book
  • Ask for a Theme
  • Funny verses serious
  • Blessings
also in your notebook
Also in your notebook...
  • A material list and order form
  • GFWC Clubwoman magazine subscription form
the 1895 society preserving our past ensuring our future
The 1895 SocietyPreserving our Past &Ensuring Our Future

This is an ongoing GFWC Florida Project

paving the way
PAVING THE WAY

One Brick at a Time

Bricks are $100.00 each

This is an ongoing GFWC Florida Project

bylaws
“BYLAWS”

The LAW PERIOD!

bylaws for district director junior district directors reads
BYLAWS FOR DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTORS reads...
  • 1. advance the work of GFWC Florida;
  • 2. assist all state officers and chairmen in the promotion of the programs;
  • 3. arrange and conduct the annual district meeting and all workshops with the respective districts;
  • 4. collect reports from clubs in the district and present a resume of the work at each annual meeting.
bylaws continued
Bylaws Continued ...
  • 5. send a list of the newly elected officers of every club in the district by June 1 of each year to GFWC Florida headquarters, the president-elect and the corresponding secretary;
  • 6. visit each club in the district;
  • 7. encourage the organization of new clubs and reinstatement of former clubs.
gfwc florida officers
GFWC FLORIDA OFFICERS
  • President
  • President-Elect - District Directors
  • First Vice President – Chairmen/Reporting
  • Second Vice President – Membership
  • Recording Secretary
  • *Corresponding Secretary
  • Treasurer
  • Director of Junior Clubs
  • *Finance Officer
  • Member at Large
  • *Parliamentarian
dd s group name
DD’s GROUP NAME
  • District Directors usually come up with a name
  • Something in conjunction with the new President’s theme.
  • Email me your thoughts @ [email protected]
gfwc florida headquarters
GFWC FLORIDA HEADQUARTERS

4444 FLORIDA NATIONAL DRIVE

LAKELAND, FLORIDA 33813

863-647-2642

E-mail: [email protected]

Chrissy Fry, Executive Director

thank you for attending the district junior district director s 2012 gfwc florida orientation
THANK YOUFOR ATTENDINGTHE DISTRICT & JUNIORDISTRICT DIRECTOR’S 2012 GFWC FLORIDA ORIENTATION
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