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Exploring Microsoft Access 2003. Chapter 7 Building Applications: The Switchboard, Macros, and Prototyping. Objectives (1 of 2). Use the Switchboard Manager create multiple switchboard Use Link Tables command Describe how macros are used to automate applications

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Exploring Microsoft Access 2003

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Exploring microsoft access 2003 l.jpg

Exploring MicrosoftAccess 2003

Chapter 7

Building Applications:

The Switchboard, Macros, andPrototyping

Objectives 1 of 2 l.jpg

Objectives (1 of 2)

  • Use the Switchboard Manager create multiple switchboard

  • Use Link Tables command

  • Describe how macros are used to automate applications

  • Describe components of Macro window

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Objectives (2 of 2)

  • Explain how prototyping facilitatesapplication development

  • Use the Unmatched Query Wizard

  • Create a macro group

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  • Develop a database user interface

  • Understand and create an application

  • Prototype to demonstrate “look and feel” to potential users

  • Macros automate common commands

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Switchboard Design View

Record Source for switchboard isSwitchboard Items table


can have 8menu items

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Main Menu

About Sports

displays an

informational box

Teams button

opens the

Teams form

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Switchboard Items

ItemText specifies

text shown on Switchboard

SwitchboardID identifies

which switchboard

each item belongs to

ItemNumber identifies

position of item on


Command determines

action taken when the

item is selected

Argument determines

object to be acted on

(form to be opened)

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The Switchboard Manager

  • Hands-On Exercise 1

  • Open the Sports Objects Database

  • The Link Tables Command

  • Import the About Sports Form

  • Start the Switchboard Manager

  • Complete the Switchboard

  • Test the Switchboard

  • Add your records

  • Complete the data Entry

  • Insert the Clip Art

  • Complete the Design

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Introduction to Macros

  • Macro automate a command sequence

  • Macro window divided in two: actions and arguments

  • Macro toolbar appears at the top of the macro window

  • AutoExec macro is run whenever database is opened

  • Debugging provides error messages

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Macros and Prototyping

Hands-On Exercise 2

  • Create the AutoExec Macro

  • Create the Prototype Macro

  • Create the Close Database Macro

  • Create the Report Switchboard

  • Modify/Test the Main Switchboard

  • Test the Report Switchboard

  • Create the Add Player Macro

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Close Database Macro

MsgBox action

Close action

(to close form)

Close action

(to close database)

Enter macro name

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Using Macro Groups

  • Macros are grouped to organize themacros for the developer

  • Individual macros within a group must be identified by name and group name (e.g. “MacroGroupName.MacroName”)

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The Player Draft

  • Hands-On Exercise 3

  • The unmatched Query Wizard

  • Modify the Query

  • Create the unmatched Players Form

  • Create the Player Draft Macro Group

  • Create/Modify the Player Draft Form

  • Add the Command Buttons

  • Modify the Main Switchboard

  • Test the Completed System

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  • Designed to set up a partiallycompleted version of an application

  • Helps organize and outline what shouldbe in the database

  • Does not contain much real information

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  • Hands-On Exercise 4

  • Create the Prototype Macro

  • Create the Report Menu Form

  • Add the Command Buttons

  • Complete the Report Menu

  • Modify the Main Menu

  • Test the Completed System

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Chapter 7 Summary

  • Switchboard makes a database user friendly

  • Splitting tables from objects simplifies upgrades

  • Macros automate a command sequence

  • AutoExec macro executes when database opens

  • Unmatched query wizard finds records in onetable without matching records in another table

  • Prototype demonstrates “look and feel” of theapplication before it is completed

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Practice with Access 2000

1. Report Switchboard

2. The Linked Table Manager

3. Splitting a Database

4. The Tech Support Macro

5. Establishing Conditions

6. Complete the Find Player Function

7. The Add Player Macro

8. Inserting a Hyperlink

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Case Studies

  • Client/Server Applications

  • Security Options

  • A Project for the Semester

  • The Database Wizard

  • Compacting versus Compressing

  • The AutoKeys Macro

  • Login