21st Century Community Learning Centers RFP Technical Assistance Training

1. 21st Century CommunityLearning CentersRFPTechnical AssistanceTraining Office of Federal Programs 21st CCLC Staff

2. To create a world-class educational system that gives students the knowledge and skills to be successful in college and the workforce, and to flourish as parents and citizens Vision Mission To provide leadership through the development of policy and accountability systems so that all students are prepared to compete in the global community

3. State Board of Education Goals5-Year Strategic Plan for 2016-2020 • All Students Proficient and Showing Growth in All Assessed Areas • Every Student Graduates High School and is Ready for College and Career • Every Child Has Access to a High-Quality Early Childhood Program • Every School Has Effective Teachers and Leaders • Every Community Effectively Using a World-Class Data System to Improve Student Outcomes

4. Agenda Introduction Program Purpose Program Overview Application Application Components Budgets Additional Forms Priority Points Reminders

5. Introduction

6. Introduction • Evidence shows that after-school programs improve student academic performance, attendance and graduation rates, and reduce risky behaviors. • Students who regularly participate in after-school programs show greater academic gains than non-participants. • Students in after-school programs are more likely to stay in school and graduate.

7. Introduction • Students in after-school programs are less likely to engage in risky behaviors. • Studies of other extended-day and extended-time activities have produced similar results to those of after-school programs.

8. Program Purpose

9. Program Purpose • Establish or expand community learning centers that provide students with academic enrichment opportunities. • Provide opportunities for academic enrichment, including providing tutorial services to help students, particularly those who attend low-performing schools. • Offer a broad array of additional services, programs, and activities. • Offer families of students served by community learning centers opportunities for literacy and related educational development.

10. Program Overview

11. Program Overview • Any public or private organization is eligible to apply for a 21st CCLC grant. • A 21st CCLC program offers academic, artistic, and cultural enrichment opportunities to students and their families when school is not in session (before school, after school, weekends, and/or summer recess).

12. Program Overview In addition to schools and school districts, eligible applicants are: • Any public or private organization • Faith-based groups • Non-profit agencies • City or county government agencies • Institutions of higher education • For-profit corporations • Private schools

13. Program Overview Project Activities: • Remedial education • Math and science activities • Arts and music education • Tutoring and mentoring services • Activities for limited English proficient students • Recreational activities • Technology telecommunications programs • Entrepreneurial activities

14. Program Overview • In addition to having community learning centers in elementary or secondary schools, centers can now be in other locations that are as available and accessible as the school.

15. Program Overview Targeted Populations: • Schools with a high concentration of students from low-income families and high rates of poverty • Parents and family of eligible students

16. Program Overview • Grants for single eligible organizations will range from $50,000-$250,000. • Grants for a consortium of eligible organizations will range from $100,000 - $500,000. • States may award grants for a period of three to five years. Mississippi chooses the five-year cycle.

17. Program Overview • Subgrantees must use program funds to supplement and not supplant other Federal, State, and local funds.

18. Application

19. Application • Evaluate the community needs and available resources for the community learning center; • Describe how the proposed project will address those needs; • Give assurance the project will primarily target students attending schools where at least 40% of the children are from low-income families;

20. Application • Describe the before and after school or summer activities to be funded, include • Assurance activities will take place in a safe and easily accessible facility; • Describe how participating students will travel safely to and from the center and home; • Describe how you plan to inform the community of the center-include location and in a understandable manner; • Demonstrate experience or promise of success in carrying out the project; • Describe how the activities are expected to improve student academic achievement;

21. Application • If applicable, describe how the eligible entity will encourage and use appropriately qualified seniors to serve as volunteers in the project; and • Describe how activities will meet the principles of effectiveness.

22. Application • Include an assurance that the project was developed, and will be carried out, in active collaboration with the schools the students attend; • Provide a description of the partnership between the LEA, a community-based organization, and another public entity or private entity; • Include an assurance that the community will be given notice of an intent to submit an application and that the application and any waiver request will be available for public review after submission; • Identify federal, state and local programs that will be combined or coordinated with the project to maximize the most effective use of public resources;

23. Application • Include anassurance that funds under this part will be used to increase the level of state, local and other non-federal funds, and in no case supplant federal, state, local or non-federal funds; and • Give a description of a preliminary plan for how the community learning center will continue after funding under this grant program ends: • Provide a budget for the life of the grant and beyond • Reach out to community businesses • Seek sources to meet matching requirements • Stress community buy-in

24. Application Components

25. Application Components The Cover Page must include: • The name and address of the potential subgrantee. • The amount requested for Fund Years 15-16 and 16-17 should be the same. • The amount requested in Year 3 should be 80% of the original award amount, 60% in Year 4, and 40% in Year 5.

26. Application Components List the Congressional District in which the program will be located. MS Congressional Districts • 1st District – North/Northeast MS • 2nd District – MS Delta and most of Jackson • 3rd District – Central MS • 4th District – MS Gulf Coast and most of Pine Belt

27. Application Components • Indicate whether the grant will be and individual grant or consortium grant. • Individual grant – One organization providing all the services for the students enrolled in the program • Consortium grant – Two or more organizations applying as one subgrantee. Each member of the consortium is responsible for providing services to the students enrolled at the site(s) assigned to them. There is only one fiscal agent.

28. Application Components • Indicate the type of community in which the program will be located (i.e. rural, urban) • List the name, address, school status, F/R lunch rate, number of students being served, and grade levels to be served for each school in which the students being served attend

29. Application Components • Ensure that all signatures are included, dated, and the name of each individual is listed. • Include the Project Coordinator’s telephone number, e-mail, and mailing address. (If a project coordinator has not been selected, please list the aforementioned information for the agency head)

30. Application Components Assurances: • Read each assurance carefully. • All Non-LEAs are required to complete Assurance #17 • Refer to Assurance #44 Programs are required to serve a nutritious snack, but 21st CCLC funds can’t be used to provide the snack. • Ensure that all signatures are included. If applying as consortium, each agency head of the consortium must sign.

31. Application Components Private School Consultation: • Complete the form. If there are private schools located within the boundaries of the school district from which the students you are proposing to serve attend, please list the name of those private schools in the box. Also, indicate how the private schools were contacted (even if the private school(s) declined services). • Agency head must sign the form.

32. Application Components Project Narrative Requirements: • Should be no more than 15 pages and no fonts smaller than 11 in size. • The following components must be addressed: • Evaluation of community needs • Selection criteria of students targeted • Student recruitment and retention • Activities to be funded • Safe and easily accessible facility guarantee • Hours and days of program operation (9 hour minimum)

33. Application Components required components, continued… • Method of safe travel to and from the center • Method of disseminating information about the center to the community • Expectations of the activities improving student achievement along with timelines and objectives • Method to meet the Principles of Effectiveness • Organization’s experience and/or success in related activities • Provide nutritious snacks that meet the requirements of the USDA National School Lunch Program • Implementation of at least one activity focused on reducing dropout rates

34. Application Components required components, continued… • Implementation of character education activities • Collaboration • Must be between an LEA or school(s) and a Non-LEA • Indication that the program was developed and will be carried out in active collaboration with schools in which students attend • Coordinate with federal, state, and local programs for effective use of resources • Use the services of qualified senior and/or retired volunteers • Creation and maintenance of and Advisory committee

35. Application Components • Evaluation • Methods used to measure project success though ongoing evaluations to enhance the program and increase student achievement • Methods should be related to the overall objectives of the project • Continuation • Address the proposed methods to sustain the program after the 21st CCLC funding ends and how the program will be effectively managed

36. Budgets Forms A, B, C, & D

37. Budgets Budget Expenditures should be: Allowable – permitted or not specifically prohibited Allocable – necessary for project success Reasonable – costs that would be incurred by “wise” person

38. Budgets Form A: • Include the name of the organization • Indicate for each budget category how the subgranteeplans to spend federal funds for each year. • Note that 100% Federal funds will be received in Years 1 and 2; 80% in Year 3; 60% in Year 4; and 40% in Year 5. • There is a 12% Administration cap in 21st CCLC.

39. Budgets Form A, continued… • Equipment purchases in Years 4 & 5 may be questionable. • Use the Indirect cost rate of the school district to be served. If you are a non-LEA and your organization uses another indirect cost rate, include official documentation.

40. Budgets Form B: • Include the name of the organization • Indicate for each budget category in Years 3-5 the plan to use matching and/or in-kind funds to support program activities. • Snacks and/or snack preparation costs can be used as matching/in-kind. • Remember matching funds cannot be derived from other Federal or State funds.

41. Budgets Form B, continued… • Construction costs can be used as matching/in-kind, but 21st CCLC funds cannot pay for construction. Construction is considered as anything that add values to the property. • Partnership subgrantees should share matching responsibilities.

42. Budgets Form C: • Include an itemized budget breakdown for each budget category listed on the budget summary page • Provide other explanations or comments deemed necessary • Construction costs should not be listed on the Budget Narrative. • There is no carryover with 21st CCLC funds.

43. Budgets Form D: • Should include an itemized budget breakdown for the up to 25% of funds to be used during the regular school day *If the applicant opts to include the ESEA Flexibility Waiver option in their application

44. Additional Forms

45. Additional Forms Collaboration – Form E: • List the name of the organization official, title, address, and phone number for each collaborator. • Participation letter (Form G) must be submitted for each collaborator.

46. Additional Forms Agreement for Consortium – Form F: • If applying as a consortium, list the contact person’s name, title, address, telephone number, and organization name for each member of the consortium. • A participation letter (Form G) must be submitted for each consortium member.

47. Additional Forms Participation Letter – Form G: • The letter must be completed by the superintendent and principal of the school(s) targeted students attend and by all active collaborators and/or partners. • Include how the collaborators and/or partners were involved in the planning and/or what services they will provide for the program. • The letter must be signed by authorized personnel.

48. Priority Points

49. Priority Points Competitive preference will be given to organizations where 21st CCLC dollars can make the most impact by: • Submitting a proposal written to include Middle and/or High school students (2.5 points) • Serving Priority, Focus, and Not Meeting AMOs schools (2.5 points) • Submitting a proposal that contains an evidence-based bullying program (2.5 points) • Serving students who attend schools located in geographical areas underrepresented by 21st CCLC programs (2.5 points)

50. Priority Points Agreement for Middle/High School – Form H: • This form must be completed if the potential subgrantee is requesting priority points. No priority points will be awarded for serving Middle/High school (grades 6-12) students if the form is not complete. • Include the middle/high school’s name, address, contact name, and telephone number.