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State Mail User’s Forum. June 30, 2009. Agenda. Review new postal rates for May 11, 2009. Update on SMDS Energy Savings Plan. Post Office Boxes on zip code 84114. Interoffice delivery by box number. Questions. Postal Rates May 11, 2009. First-Class Single Rate Postcard = $0.28

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State mail user s forum

State Mail User’s Forum

June 30, 2009


Agenda

Agenda

  • Review new postal rates for May 11, 2009.

  • Update on SMDS Energy Savings Plan.

  • Post Office Boxes on zip code 84114.

  • Interoffice delivery by box number.

  • Questions.


Postal rates may 11 2009

Postal Rates May 11, 2009

  • First-Class Single Rate

    • Postcard = $0.28

    • Letter = $0.44 1 oz., $0.61 2 oz., $0.78 3 oz.

    • Flat = $0.88 1 oz., $1.05 2 oz., $1.22 3 oz.

    • Parcel = $1.22 1 oz., $1.39 2 oz., $1.56 3 oz.


Presort rates may 11 2009

Presort Rates May 11, 2009

  • Postcard

    • 5-Digit = $0.205

    • 3-Digit = $0.218

  • Letter

    • 5-Digit = $0.335

    • 3-Digit = $0.357

  • 5-Digit Letter sort discount

    • $0.105


Smds energy savings plan goals

SMDS Energy Savings Plan Goals

  • Route efficiency (59 stops)

    • Original changes (53 stops)

    • ‘Other’ Post Offices (6 stops)

  • Volume study reductions (10 stops)

    • Low volume stops (10 stops)

    • Electric Van (1 – 2 routes)

  • Work Flow

    • Increase OCR presort percentage (1%)

    • Close shop earlier in the evening (1 hour)


  • Smds energy savings plan update

    SMDS Energy Savings Plan Update

    • Route efficiency (59 stops)

      • Original changes (53 stops) 52 stops

      • ‘Other’ Post Offices (6 stops) 2 stops

  • Volume study reductions (10 stops)

    • Low volume stops (10 stops) 27 stops

    • Electric Van (1 – 2 routes) Capitol Route

  • Work Flow

    • Increase OCR presort percentage (1%) 3%

    • Close shop earlier in the evening (1 hour) 2 hours


  • Smds energy savings plan final target

    SMDS Energy Savings Plan Final Target

    • Work out the details on recycling.

      • Wood Pallets

      • Cardboard

      • Paper

    • Finish work on the ‘Other’ Post Office stops.

      • West Valley City Post Office (1 stop)

      • Downtown Post Office (3 stops)


    84114 post office boxes

    84114 Post Office Boxes

    • State Mail has the zip code 84114.

      • SMDS assigns the box numbers.

      • No cost to the customer.

      • No additional cost to State Mail.

      • Valid USPS delivery address.


    Benefits of an 84114 p o box

    Benefits of an 84114 P.O. Box

    • There’s no annual fees.

    • You don’t have to pick it up, it goes to SMDS.

    • State Mail delivers it to your building even if you move (Ogden to Spanish Fork).

    • You can have more then one.

    • Gives you a box number for interoffice mail.

    • Simplifies sorting mail.


    Address format for a p o box

    Address Format for a P.O. Box

    STATE MAIL & DISTRIBUTION SERVICES

    JEFF MOTTISHAW

    PO BOX 141106

    250 N 1950 W STE C

    SALT LAKE CITY, UT 84114-1106

    The bottom two lines are the delivery address. The address and city, state, zip must match. These two examples do not.

    STATE MAIL & DISTRIBUTION SERVICES

    JEFF MOTTISHAW

    250 N 1950 W STE C

    PO BOX 141106

    SALT LAKE CITY, UT 84116


    Sorting mail by box number

    Sorting Mail by Box Number

    • What is my box number?

      • Your P.O. Box number = 141106.

      • Your Box number = 1106.

    • Why use the box number?

      • Salt Lake Office

      • State Office Bldg

      • Purchasing, HR, Finance, etc.

      • Efficiency and accuracy.


    Automated sorting equipment

    Automated Sorting Equipment

    (See Video)


    Box s on interoffice mail

    Box #’s on Interoffice Mail

    • Use you box number for USPS mail and interoffice mail.

    • Box numbers can be found on SMDS’ website – www.purchasing.utah.gov (click on State Mail).

    • Don’t use your box numbers for FedEx, UPS or DHL etc.


    Questions

    Questions?


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