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Redesign and Implementation of Chesapeake Bay Program Indicators. Presentation to the Monitoring & Analysis Subcommittee Carlton Haywood December 22, 2004. Plan for the Day. Some thoughts about what’s wrong with our indicators. About the Indicators Redesign Taskforce (IRT).

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Redesign and implementation of chesapeake bay program indicators
Redesign and Implementation of Chesapeake Bay Program Indicators

Presentation to the

Monitoring & Analysis

Subcommittee

Carlton Haywood

December 22, 2004


Plan for the day
Plan for the Day Indicators

  • Some thoughts about what’s wrong with our indicators.

  • About the Indicators Redesign Taskforce (IRT).

  • Results from first two brainstorming sessions of the IRT.

    • A strawman framework for organizing the indicators

    • An initial sort of the current indicators

    • A process for how the indicators redesign will occur, with roles assigned to CBP committees.

    • Ideas for a regular schedule of publications that report the state of the Bay and the Bay Restoration to the public

  • Collect your suggestions/comments to feed back to IRT and prepare for IC in January.




The CBP is often not the Primary Source of Information communication strategy?

We may not approve of methods used by other organizations, but the public listens.


The Public Wants to Know … communication strategy?

If the CBP doesn’t answer the public’s questions, or takes too long, others are ready to fill the information void.


So what s up with our indicators
So What’s Up with Our Indicators? communication strategy?

  • We have lots of them (~100)

  • In general, they are rigorously vetted before publication

  • Frequently, not always, quantitative

  • Sometimes, not always, reader can figure out how the indicator was developed

Current list of Chesapeake Bay Program indicators as they appear on the website


So what s up with our indicators1
So What’s Up with Our Indicators? communication strategy?

  • Some storylines have been developed.


However
However … communication strategy?

  • Few overarching indices

  • No hierarchy of importance

  • Mix ‘state of the Bay’ and ‘state of the Bay restoration’ messages

  • Storylines tend to be detailed, hard to find ‘quick answers’`

  • Individual indicators sometimes give conflicting messages (e.g. trends in nutrients)

  • Presented stand alone style - don’t tell a complete story

  • Sometimes a long lag time between monitoring and indicator availability

  • Lack spatial detail


Goal


Discussion
Discussion and its tributaries in order to:

  • Comments on the characterization of the problems with our current indicators

  • Feedback on the characterization of the goals of our indicators

  • Other lessons learned that we should factor into our redesign the Bay Program’s indicators


Why the taskforce was assembled
Why the Taskforce was Assembled and its tributaries in order to:

  • Reorganize the existing suite of indicators to eliminate inconsistencies and to convey more clearly the answers to key questions about the Bay and the Bay restoration

  • Improve timeliness of reporting and reporting framework

  • Add some "overarching" composite measures of the state of the Bay, pressures on the Bay, and progress in its restoration

  • Stimulate change quickly to become more responsive to our public communication needs


Indicators redesign taskforce
Indicators Redesign Taskforce and its tributaries in order to:

  • A temporary group formed to recommend solutions for the current deficiencies in the CBP indicators and the way they are communicated.

  • Members experienced in environmental data analysis, science communication, and web design.

  • Group is compromise between efficiency (small size) and links to every interest group (large size).

  • Members:

    • Carlton Haywood (Chair), ICPRB -- Rich Batiuk, EPA/CBPO

    • Mike Burke, EPA/CBPO -- Bob Campbell, NPS/CBPO

    • Peter Claggett, USGS/CBPO -- Chris Conner, ACB/CBPO

    • Bill Dennison, UMCES -- Rick Hoffman, VA DEQ

    • Mike Land, NPS/CBPO -- Ben Longstaff, NOAA / UMCES

    • Bruce Michael, MD DNR -- Steve Preston, USGS/CBPO

    • Nita Sylvester, EPA/CBPO -- Ken Moore, VIMS

    • Gary Shenk, EPA/CBPO


Elements of a proposed structure process for indicators redesign
Elements of a Proposed Structure & Process for Indicators Redesign

  • Indicators Redesign Task Force develops framework and pushes process.

  • MASC, with representation from all relevant Subcommittees, is forum to discuss ideas from IRT.

  • Subcommittee and workgroups remain responsible for implementation, interpretation, and maintenance of ‘their’ indicators.

  • CESC develops communications strategy, works with IRT, MASC, and other Subc., so that redesign is consistent with comm. strategy.

  • IMS responsible for web implementation, works with IRT so that framework is technically feasible.

  • STAC provides review of framework and individual indicators.

  • IC reviews & approves as necessary.


Process redesign phase

STAC Redesign

Indicator review & additional expertise

Review

Indicator

redesign

NSC / NTW

Pressure Indicators

IC

Sign-off: design phase

Implementation

phase

IMS

Information management and data analysis

TMAW / LRSC / TS

State-of indicators

STAC

Review of integrated program

LGSC

Restoration indicators

CESC

Communication Strategy

Approval and review

Coordination & Steering

Redesign

Process: Redesign Phase

Indicator Redesign Taskforce

Overview and steering

MASC

Coordination and integration


Discussion1
Discussion Redesign

  • Comments on the taskforce

  • Assignment of roles make sense

  • Suggestions for amending/refining process for indicators redesign


Irt brainstorming
IRT Brainstorming Redesign

  • Refine our goals.

  • Propose a structure for organizing our indicators.

  • Assess the current suite of indicators in this structure.

  • Identify gaps.

  • Ideas for new information products.


Refining our communication goals
Refining Our Communication Goals Redesign

  • Answer to the questions public and managers ask

  • Communicate the most important information first

  • Provide a constant flow of products: newsletters, e-newsletters, website updates, seasonal forecasts and follow through “what did happen”, annual syntheses (Health Check), presentations, posters….

  • Link quantitative information (defendable, transparent) to storylines…

  • In timeframe that is appropriate to the messages being conveyed

  • Provide information in maps, conceptual diagrams and other easy-to-interpret approaches


Refining goals for our indicators
Refining Goals for Our Indicators Redesign

A suite of indicators that:

  • Communicate the most important information first

  • Communicate important information in a timely fashion

  • Provide information at appropriate spatial and temporal scales

  • Where possible, use maps and graphic displays


Structure the indicators

Factors that affect the Bay Redesign

(Pressure)

State of the Bay

Ecosystems

(State)

State of the Bay restoration efforts

(Response)

Vision

Structure the Indicators

Functional group

1) Separate indicators into functional groups:


Structure the indicators1

Factors that affect the Bay Redesign

(Pressure)

State of the Bay restoration efforts

(Response)

State of the Bay

Ecosystems

(State)

Structure the Indicators

Functional group

2) Classify indicator into specific roles:

Integrated indices

Summary statements

Top level Indices

Critical measures for management and public interest

Role

Detail Indicators

Indicators that facilitate the interpretation of higherIndicators and system understanding


Structure the indicators2

Factors that affect the Bay Redesign

(Pressure)

State of the Bay restoration efforts

(Response)

State of the Bay

& Tribs.

(State)

Structure the Indicators

Functional group

2) Classify indicators into specific roles:

Integrated indices

Summary statements

Ecosystem Restoration

Ecosystem Health

Ecosystem Footprint

Socio-economic health

  • Pollution control

  • Habitat protection and

  • restoration

  • Fisheries management

  • Education-Outreach

Loads

Land use

Harvest

Top level Indices

Critical measures for management and public interest

  • Living Resources

  • Habitat

  • Water Quality

  • Social index

  • Economic Index

Role

Detail Indicators

Indicators that facilitate the interpretation of higher Indicators and system understanding

Indices are building blocks for storylines that connect pollution source to ecosystem resource to management action


Structure the indicators3

Factors that affect the Bay Redesign

(Pressure)

State of the Bay restoration efforts

(Response)

State of the Bay

& Tribs.

(State)

Structure the Indicators

Functional group

Example: Developing Detail Indicators

Top level Indices

Water Quality

Detail Indicators

  • DO Attainment

  • Clarity Attainment

  • Chlorophyll Attainment

  • Chemical Contaminants

Role

Geographically Specific Indicators

  • Segment / Trib. Specific clarity attainment (maps)

Diagnostic Indicators

  • % water clarity non-attain. due to chloro. vs TSS vs epiphytes


Discussion2
Discussion Redesign

  • Feedback on the overall hierarchical design

  • Alternative designs/ideas

  • Agreement on general principles for the indicators framework


Irt brainstorming1
IRT Brainstorming Redesign

  • Propose a set of information products that communicates CBP information to the public on a regular schedule

  • Currently, these are just ideas


Reporting framework
Reporting framework Redesign

1 and 5 year communication product cycle:

  • Annual communication:

    • State of the Bay and Pressure only (notstate of restoration)

    • Range of reporting products produced

    • Rely on Chesapeake Bay Program workgroups to provide information required

  • 5-year reporting:

    • “State of the Bay” report

    • Align with congressional reporting requirements

    • Also includes State of the Bay restoration


Reporting framework1
Reporting Framework Redesign

Annual communication products

  • Monthly e-newsletter: keeping a ‘pulse’ on the Bay

  • Quarterly newsletters: Important events, storylines etc

  • Annual assessment: ‘Annual Health Check’

  • Spring forecast: Predict summer conditions

  • Fall “look back”: Explain what did happen/why

Annual reporting cycle


Suggested timeline
Suggested Timeline Redesign

  • Winter 2005: Have a framework, identify some key measures that should be revised or created in time for Spring / Summer 2005 publication.

  • Spring 2005: Have our first ‘look ahead' publication that discusses likely DO or SAV outcomes based on 2004-Spring 2005 hydro-meteorology.

  • Summer 2005: Have our key measures ready when public interest in Bay is highest.

  • Fall 2005 – 2006: Roll out revised indicators as we develop storylines.


Discussion3
Discussion Redesign

  • Communication plans--too much?

  • Ambitious, but too important to let slide

  • Which elements are “must haves”

  • Does the seasonal approach make sense

  • Other communications ideas, products


Discussion final thoughts
Discussion: Final thoughts Redesign

  • Right track / wrong track?

  • Aspects that need further refinement

  • Ready for the IC?

  • When can we talk to your Subcommittee?

  • Next steps from here


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