BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

1. BC Timber SalesEnvironmental Management System (EMS) and Sustainable Forest Management (SFM) System Overview

2. Section #1Foundational Knowledge of the EMS • Acronyms used • Scope of the EMS • Why we need an EMS • Key Components • Environmental Policy • Field Procedures • Monitoring and Follow-up

3. Foundational Knowledge Acronyms used in this training BCTS = BC Timber Sales BA = Business Area (i.e. regional BCTS office) LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure ERP = Emergency Response Plan SFMP = Sustainable Forest Management Plan

4. Foundational Knowledge Why Do We Need an EMS? • To protect the environment (through a systematic process) • To promote environmental Due Diligence (through training, monitoring, & follow up) • To allow external evaluation of our progress (through an audit process)

5. Foundational Knowledge Key EMS Components • Environmental Policy • Field Procedures • Monitoring & Follow up

6. Foundational Knowledge EMS Policy • States the guiding principles of our certification systems • Commits to: • Meeting applicable laws and regulations • Preventing pollution and protecting the environment • Achieving Sustainable Forest management • Continually improving

7. Foundational Knowledge Field Procedures • Administrative “tools” used by BCTS staff and LPC to implement the EMS • Emergency Response Plan(for worksites) • Prework, Inspection, ER Checklist Forms(for BCTS and LPC) • Environmental Field Procedures(for workactivities) • Supplemental Information (i.e. Fuel Management Guidelines, WHMIS information)

8. Foundational Knowledge Monitoring & Follow up • BCTS and LPC monitor and document the progress of the EMS by: • On site visits • Conducting inspections (LPC self-inspections) • Participating in Audits • Follow up is captured by: • Creating actions and assigning responsibility to ensure they get done • Reviewing actions to ensure what was done was appropriate and complete (i.e. management reviews)

9. Section #2How the EMS Works • The EMS Cycle • The Key Steps • Project Preparation • Preworks • Following the Plan • Inspecting the Progress • Corrective Action

10. Do Check Plan etc… Respond How it Works Plan-Do-Check-Respond • The EMS is based on a “continual improvement” loop:

11. How it Works The Key Steps • Project Preparation • Preworks • Follow the plan • Monitoring and inspecting the progress • Taking Corrective Action PLAN DO CHECK RESPOND

12. How it Works Project Preparation • Supervisor and Worker prep • Training • Distribution of information • Equipment prep • Project pre-inspection • Repairs before the job starts • Emergency prep • Completion of Emergency Response Plan • Acquiring, testing, and distribution of equipment

13. How it Works Preworks • BCTS to Licensee or Contractor Prework • Verification of LPC EMS and Legal training • Convey significant EMS & Operational information • LPC to worker Prework • Convey the following: • Key operational information about the site • Location of Emergency information, equipment, and designated personnel • Key EMS information

14. How it Works Follow the Plan • Starting off on the right foot • Making sure everyone knows the Plan • Provide on site supervision • Checking the competence of workers • How to evaluate • On-the-job training • FOLLOW THE PLAN • Follow the stop work components of EFP’s

15. How it Works Inspecting the Progress • How to conduct inspections • Know which forms to use and how to fill them out • Know the Plan requirements and be able to identify any deficiencies related to these requirements • A clear understanding should exist of who is responsible for conducting self-inspections and the frequency at which they are to be conducted • What to do with inspection results • Correcting the deficiencies (see next slide) • Reporting the issues • Retain records

16. How it Works Corrective Action • LPC Short-term actions (ex. Reporting & cleaning up the spill, etc) • LPC Long-term actions (ex. Determining why the spill occurred and correcting that deficiency) • BCTS action (ex. Conducting an investigation into the cause of the spill and making recommendations to prevent future recurrence)

17. Section #3Audit Preparation • LPC Supervisors • LPC Workers

18. Sample Auditor Questions LPC Supervisors • Are workers given instruction as per the Training Needs Matrix by an authorized trainer? (can be a company trainer if holding a BCTS EMS certificate) • Are appropriate documents available at the worksite (ERP, EFP)? • Are Preworks conducted prior to commencement of the project? • Are the procedures outlined in the EFP’s followed to minimize site deg, contamination, and erosion? • Are Inspections conducted at the frequency outlined at the BCTS Prework session? • Are actions taken if non-conformances or non-compliances are discovered? • Are records maintained as required for the EMS

19. Sample Auditor Questions LPC Workers • Do you know the location of the EFP’s and the ERP and are they readily accessible? • Did you participate in Preworks prior to commencement of the project? • Are you following the procedures outlined in the EFP’s to minimize site deg, contamination, and erosion? • Can you explain how to respond to spills, fires, and major landslides or erosion events? • Do you have spill kits and fire tools available to you and are they are in working order?

20. Section #4Sustainable Forest Management • Types of Certifications • Impact of SFM Plans • Conforming to SFM Plans • Summary

21. SFM Review Types of SFM Certifications • CSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained • SFI – similar in scope and application to CSAZ809, American

22. SFM Review Where SFM Plans have their impact: • Influences higher-level planning by introducing its own criteria for forest management • Requires data gathering and reporting to verify adherence to SFM targets • Can produce changes to operational plans • Modification of block size and shapes • Introduction of additional protective measures for resource features and sensitive zones • Changes in road locations and design

23. SFM Review How YOU conform to SFM Plans: • Follow the Operational Plans • Follow EMS requirements • Environmental Field Procedures • Emergency Response Plans • Legislation and Regulations • Training requirements • Follow Contract & License requirements • Follow Legislative and Regulatory requirements

24. Summary • To be successful in an EMS, conduct your activities to ensure: • Contamination is minimized (i.e. make sure equipment is not leaking to ground) • Disturbance & degradation is minimized (i.e. know the shutdown criteria - weather) • Training is achieved (i.e. as per Training Matrix and competency is ensured) • Procedures are followed (i.e. know EFP’s, ERP, etc)