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PPT-123-01

WORKPLACE SAFETY COMMITTEE. Re-Certification Training. PPT-123-01. 1. HandS Tech Manual. Sample Programs found on following pages: Safety Committee Compliance Checklist 49 Sample Bylaws 51 Sample Safety Policy 54 Sample Meeting Agenda 55 Sample Meeting Minutes 56

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PPT-123-01

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  1. WORKPLACE SAFETY COMMITTEE • Re-Certification Training PPT-123-01 1

  2. HandS Tech Manual Sample Programs found on following pages: Safety Committee Compliance Checklist 49 Sample Bylaws 51 Sample Safety Policy 54 Sample Meeting Agenda 55 Sample Meeting Minutes 56 Sample Training Documentation 57 Sample Incident Investigation Report 58-60 PPE Program Checklist 61-67 Workplace Inspection Checklist 68-74 Safety Orientation 75 PPT-123-01 2

  3. Learning Objectives Review the role and functionality of a safety committee Review basic hazard detection and inspection methods Review (and apply) basic incident investigation techniques Reiterate how drug & alcohol abuse/addiction impacts the workplace PPT-123-01 3

  4. Workplace Safety Committees Role and Functionality PPT-123-01 4

  5. Safety Committee Purpose • Hazard detection and prevention of workplace incidents and illnesses • Determine ways to involve employees in safety • Generate ideas for improving safety & health • Determine ways and generate ideas to improve employee/management relations • Get employees interested in safety PPT-123-01 5

  6. Some Safety Committee Pitfalls • Problems are given to the Committee that managers/supervisors should solve themselves • Members do not address certain safety issues because they may not have the expertise • Committee recommendations may be overlooked or not followed due to expense or being time consuming PPT-123-01 6

  7. Must meet monthly with documented Agenda, Quorum* achieved and Minutes which can include : • - Reviewing incident reports (injury, near miss, etc.) • - Reviewing current as well as developing new safe work practices • Recommending use of safety equipment/devices • Reviewing safety training presented • Suggesting new/revised safety training • - Reviewing safety inspections conducted and following up on action/corrective items • - Discussing employee presented safety-related issues *Note: Quorum is ½ total membership number plus 1 Safety Committee Function PPT-123-01 7

  8. Management’s Involvement • Promote the Committee as well as their activities on an individual basis or at group meetings • Respond to recommendations in a timely manner • Promote safety within every level of the organization PPT-123-01 8

  9. Employees’ Involvement • Identify and report hazards and unsafe acts/conditions • Adhere to safe work practices/procedures • Provide suggestions for improving workplace safety • Properly maintain Personal Protective Equipment • Participate in Committee activities and initiatives such as health fairs, safety contests, etc. PPT-123-01 9

  10. Committee Audits By L&I Random/Target Audits 30 day notification Opening conference Table top “on-site” audit Information verification Closing conference ◦ Issue Compliance/Non-compliance Rating (Preliminary) ◦Non-Compliance issues explained PPT-123-01 10

  11. 10 Reasons for Disapproval Reasons why your program would be disapproved: Inadequate or no training for committee members No meetings for months reviewed No meeting agendas Incomplete training record requirements Trainer qualifications unverified PPT-123-01 11

  12. 10 Reasons for Disapproval 6. No record of committee members’ training 7. All meetings did not have a quorum 8. Training not conducted 9. Members’ training not provided by persons meeting Bureau requirements 10. Inspection reports not made part of committee meeting minutes PPT-123-01 12

  13. Successful Safety Committees • Hold regular meetings – consistent schedule • Publicize accomplishments • Set short term (1-6 months) and long term goals • Address legitimate safety issues, no gripe sessions PPT-123-01 13

  14. Successful Safety Committees • Tips: • Meet the 2nd or 3rd week of the month. Avoid last week due to holidays. • Serve food: coffee/donuts in the morning; pizza in the afternoon. • Chairperson: sets agenda and conducts meeting; members are assigned duties. • Develop your own inspection checklist. • Give “ownership” to the committee. PPT-123-01 14

  15. Committee Objectives • Objectives should be SMART: • Specific • Measurable • Attainable • Realistic, and • Time-limited • Example: We will attempt to reduce fall injuries by 20% in the North parking lot between November and February of this year. PPT-123-01 15

  16. Workplace Safety Committees Hazard Detection and Identification PPT-123-01 16

  17. Workplace Contributing Factors Some of the following are considered workplace factors contributing to incidents: People Factors Material Factors Environmental Factors Management System Factors Work/Process Task Factors PPT-123-01 17

  18. Workplace Contributing Factors • 15 Most Common Accidental Deaths per Year: • Motor vehicle accidents 43,000 • Struck-by an object or • it was thrown at them 30 to 50 • Drowning 4,500 • Roller coasters 4 • Electrocution 400 • Diving accidents 6,700 hospitalized each year • Alcohol poisoning 50 PPT-123-01 18

  19. Workplace Contributing Factors 15 Most Common Accidental Deaths per Year: Machinery of various kinds 350 Medical malpractice 500 Poisonous gas 700 Accidental gun deaths 1,500 Accidental suffocation 3,300 Fires 3,700 Falls 15,000 Poisonous liquids or solids All are at risk PPT-123-01 19

  20. Purpose of Safety Inspections • Identify and eliminate hazardous conditions so they are corrected before an incident occurs • Educate and motivate employees on safety & health • Involve employees in the safety effort • Identify safe practices, behaviors and conditions • Identify areas for improving safety & health PPT-123-01 20

  21. What is a Hazard? “An act or a condition in the workplace that has the potential to cause injury, illness, or death to a person and/or damage to company property, equipment and materials.” PPT-123-01 21

  22. What to Look for UNSAFE CONDITIONS: Equipment and operations that involve energy transfer including: chemical, mechanical, pneumatic, physical, electrical, gravitational, etc. USAFE ACTS: Incorrect/no use of personal protective equipment, non-safe operating speeds, not following proper procedures, horseplay, inattentive behavior, etc. PPT-123-01 22

  23. How to Conduct an Inspection • Prepare the appropriate inspection checklist • Bring all appropriate/required PPE • Observe processes, equipment and locations for unsafe acts and conditions • Talk with employees in the area – listen to their comments and concerns • Use the checklist and take notes if necessary • Report findings to all concerned – always include management • Follow-up for implementation PPT-123-01 23

  24. While Inspecting • Speak with employees and supervisors in the area. How do they think safety can be improved? • Look at safety behavior and ask questions they should recall from training. • Ask employees to explain safe work procedures in their area. • Determine if safety recommendations made are being implemented. • If “Immediately Dangerous to Life and Health” (IDLH) conditions exist take necessary action. PPT-123-01 24

  25. Any Problems Here? Board from platform to ladder (apparently used to stand on) PPT-123-01 25

  26. What About Here? Bricks holding up pallet containing bricks PPT-123-01 26

  27. Is this Okay? Man holding other man’s legs while other man in confined space; no safety equipment in use NO! PPT-123-01 27

  28. What About This? Ladders set up in unsafe position – leaning against hay bales, not anchored, leaning to one side PPT-123-01 28

  29. Any Issues Here? Access to fire extinguisher blocked/obstructed; no signage posted identifying the location of the fire extinguisher PPT-123-01 29

  30. What About Here? Man standing on ladder braced between other ladders in the stairway At least he’s not on the top step! PPT-123-01 30

  31. Do you see any Problems? Over-loaded power strips which are “shock” and fire hazards; cords create a trip and fall hazard PPT-123-01 31

  32. Document the Inspection Ensure that inspection results are in a written format such as: • Email…… • Checklists………. • Memorandums………. • Written inspection reports……….. • Remember, many inspecting agencies feel that “if it’s not in writing it didn’t happen!” Safety Inspections PPT-123-01 32

  33. Safety Inspection Checklist PPT-123-01 33

  34. Workplace Safety Committees Incident Investigation and Reporting PPT-123-01 34

  35. Near Miss - an unplanned event that did not result in injury, illness, or damage – but had the potential to do so. Near Miss PPT-123-01 35

  36. What Is A Near Miss? • Opportunity to improve safety and health practices • Opportunity for employees to observe safety issues that may have caused injury, property damage or work disruption PPT-123-01 36

  37. Allows the identification and control of hazards before they cause serious incidents. • Provides employees with information on what not to do. • Provides employees with an opportunity to become involved in the overall safety program. • Provides an opportunity for overall improvement. • Demonstrates management’s commitment to the safety and health of all employees. Why Report A Near Miss? PPT-123-01 37

  38. Employees should be encouraged to report near misses and feel comfortable doing so. • Employees should not fear being disciplined or being criticized for reporting. • The importance of reporting is encouraged by the overall safety culture of the organization. Near Miss PPT-123-01 38

  39. Near misses also have a cause and effect What could be the cause of this action? What effect could this have? What changes could be made? Near Miss PPT-123-01 39

  40. Near Miss What could be done to prevent this situation from becoming an incident? PPT-123-01 40

  41. Near Miss Resolution • Near miss incidents need to be resolved so that future incidents do not occur. • Employees need to see that near miss incidents are investigated and acted upon to encourage future reporting. • After incidents are resolved relative information should be communicated to employees. PPT-123-01 41

  42. Definition of a near miss and how to identify • Why should near misses be reported • How to report a near miss • Who investigates • What happens after the investigation • How is resolution communicated Training for Employees PPT-123-01 42

  43. Incident Investigation & Reporting • What is an incident? • What are the causes? • How to investigate an incident? • What to put in a report? • What happens next? PPT-123-01 43

  44. Incident Investigation & Reporting What is an incident? An unplanned event that results in personal injury or damage to property/equipment/environment or an event that has the potential to result in such consequences. Incidents should be reported as soon as possible using the proper format! PPT-123-01 44

  45. Incident Investigation & Reporting What are the causes of an incident? Two basic causes: Unsafe Acts and Unsafe Conditions PPT-123-01 45

  46. Unsafe Acts - Unsafe Conditions Unsafe Acts Unsafe Conditions • Speeding • Improper Lifting • Using defective tools, equipment or materials • Not using PPE • Horseplay • Removing Safety Devices • Inadequate ventilation • Congested Area • Noise Exposure • Broken Shelving • Inadequate Guards • Storage in a walkway PPT-123-01 46

  47. Unsafe Act or Unsafe Condition? Act: No fall protection for man on roof; man on ladder not maintaining 3 points of contact Condition: Unguarded pulleys PPT-123-01 47

  48. Unsafe Act or Unsafe Condition? Act: Unsafe lifting PPT-123-01 48

  49. Unsafe Act or Unsafe Condition? Condition Overloaded electrical outlet PPT-123-01 49

  50. Unsafe Act or Unsafe Condition? Act: Unsafe use of a portable saw PPT-123-01 50

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