Proposed 2012 2013 biennial budget
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Proposed 2012-2013 Biennial Budget. City of West Linn, Oregon. Agenda. Call to Order Summary of Citizen Outreach & Questions Election of Chair and Vice Chair Public Comment State Revenue Sharing Staff Presentation on Projected Amounts and Proposed Uses Public Testimony

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Proposed 2012-2013 Biennial Budget

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Proposed 2012 2013 biennial budget

Proposed 2012-2013 Biennial Budget

City of West Linn, Oregon


Agenda

Agenda

  • Call to Order

  • Summary of Citizen Outreach & Questions

  • Election of Chair and Vice Chair

  • Public Comment

  • State Revenue Sharing

    • Staff Presentation on Projected Amounts and Proposed Uses

    • Public Testimony

  • Budget Presentation by Fund

    • Including “Issues & Options” papers sequentially

  • Capital Improvement Plan

    • Staff Presentation on Six Year Capital Improvement Plan (CIP)

    • Public Testimony

    • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Citizen outreach

    Citizen Outreach

    • Budget Committee Presentation on April 11, 2011

    • Oregonian op-ed from Karen Hensley (West Linn Tidings will run this week)

    • Web site

    • Legal notices in West Linn Tidings

    • Attend a Citizens’ Budget Committee meeting

      • Public comment will be accepted at all meetings

    •  Send an email

      • Send any questions or comments to Chief Financial Officer Richard Seals at [email protected]

    • Use the online Q&A forum

      • Log on to http://westlinnoregon.gov to review the Proposed 2013-2013 Biennial Budget online, and submit questions and comments to the online bulletin board for response and compilation by City staff

    • Schedule a meeting

      • CFO Seals is available to meet with interested citizens who would like a more detailed walk-through of the budget.  Email him at [email protected] to set up a time to meet

    •  Make a phone call

      • Call CFO Seals at 503-657-0331 with questions, comments or concerns


    Citizen outreach1

    Citizen Outreach

    • Attend a meeting – TBD

    • Send an email – 1

    • Use the online Q&A forum – 4

    • Schedule a meeting – 0

    •  Make a phone call - 0


    When can i review the full budget document online

    When can I review the full budget document online?

    • The full budget document will be posted online at 5:00 p.m. on Monday, April 11, 2011.


    Proposed 2012 2013 biennial budget

    Have we considered outsourcing our police dept to Clackamas County Sheriff? Would this save citizens money and keep the city from having to fund a new police station?

    The City of West Linn is always interested in exploring alternative means of providing municipal services to save money. It is also critical that the services provided meet the high expectations of the West Linn community which rated its satisfaction with our police department as 7.6 (on a scale of 1-10) – one of the highest ratings for any of our services.We are aware that Wilsonville contracts with Clackamas County for police services as well as Happy Valley. As Wilsonville is probably closest to West Linn, let us look at comparable costs.Wilsonville’s costs of Police services from their FY11 budget totals $3,708,355 (just Personal Services and Materials & Services) for 18 FTEs. Below are their comparative measures:

    • Costs per Capita measure: $3.7M/18,050 = $205.43 per Capita• FTE per 1,000 Capita: 18 FTEs/18,050/1000 = 1.00 per 1,000 CapitaWest Linn’s costs of Police services from our FY11 budget totals $4,524,000 (just Personal Services and Materials & Services) for 35 FTEs (31 Sworn Officers plus 4 CSOs/Records). Below are our comparative measures:

    • Costs per Capita measure: $4.524M/24,500 = $184.65 per Capita• FTE per 1,000 Capita: 31 FTEs/24,500/1000 = 1.18 per 1,000 CapitaThese measures show that relative to Wilsonville, the cost of police services is less expensive in West Linn and West Linn residences receive slightly more sworn officers per resident.One concern with contracting out for police services is that it could be cost prohibitive to ever attempt to resurrect a city police department. Such costs would go far beyond simply recruiting police officers and police management to include procuring police vehicles; acquiring the technology and communications equipment required for operating a police department in the 21st century; developing a fully-functioning police station, and adding any other equipment and infrastructure that may be necessary. In other words, there may be no turning back once such a decision is made.In regards to the second question about whether contracting out would keep the City from funding a police station, that a police station would have to exist somewhere in the City, whether county officers staff it or city officers staff it. Assuming that county officers serving West Linn could utilize an existing county facility located outside of West Linn would pull the quality of police services further away from the citizens that pay for this service – even if current capacity for this option exists.As with all budgets within the City, personal service costs driven by FTE counts representing the majority of the budget cost. We continue to strive in keeping our FTE counts down and in the sworn officer area, West Linn continues to have one of the lowest FTEs per Capita in the area.


    Proposed 2012 2013 biennial budget

    I keep hearing about how our water system capital costs will expand our city's water infrastructure into Stafford. There was a master water plan done some years ago and then another done shortly after in 2008. Why was a new master water plan completed? What kind of growth does the new master water plan anticipate? Why are we paying to develop Stafford?

    • This online link has all of the City’s Master Plans.Regarding Updates:The Water Master Plan was updated in 2004, and again in 2008. Both of these plans are available at this online link. The 2008 Plan will be referenced to answer your remaining questions below.Regarding Reason for Updates:The Water Master Plan was updated in 2008 to address the changed circumstances, regulatory requirements, and updated technical data since 2004. Typically, 20-year Master Plans should be updated every five years because regulations change, project costs change, and development evolves.Regarding Growth Assumptions:The below page numbers from the 2008 Water Master Plan discuss the various growth assumptions which the engineers used, anticipated, and projected in the various respective areas:

    • General: 3-1

    • Service Area: 3-1

    • Planning Period: 3-1

    • Land Use: 3-1

    • Historical Population: 3-2

    • Historical Water Demands: 3-3

    • Population Forecasts : 3-3

    • Water Demand Projections :3-5

    • Summary: 3-7

    • Regarding Stafford:Below is the statement of the study area included which was taken from Page ES-1 of the Executive Summary of the 2008 Master Plan.  This statement explicitly excludes the Stafford area from the Water Master Plan's study area:“The study area for this master plan includes the City’s existing water service area and all areas within the City’s existing UGB.”


    Proposed 2012 2013 biennial budget

    I see that the budget reduces the NA grants from $1500 to $500 per year. Why do the neighborhood association accounts have fund balances? What should the associations be spending that money on?

    • Why do the neighborhood association accounts have fund balances?

    • Neighborhood Associations have fund balances because of past precedence that has allowed them to keep their balances from year-to-year.  In prior years, when funds were not rolled over, there was a "run" on the balances which may have resulted in unnecessary expenditures (for example, one NA bought a bench which sat uninstalled in City Hall for a year until a suitable location was determined).

    • What should the associations be spending that money on?

    • The funds are available for Neighborhood Associations to spend on community events and activities (e.g. picnics, clean up days, etc.), as well as outreach (postage, meeting postcards).  The City of West Linn manages all land-use related mailings.


    Agenda1

    Agenda

    • Call to Order

    • Summary of Citizen Outreach & Questions

    • Election of Chair and Vice Chair

    • Public Comment

    • State Revenue Sharing

      • Staff Presentation on Projected Amounts and Proposed Uses

      • Public Testimony

  • Budget Presentation by Fund

    • Including “Issues & Options” papers sequentially

  • Capital Improvement Plan

    • Staff Presentation on Six Year Capital Improvement Plan (CIP)

    • Public Testimony

    • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Agenda2

    Agenda

    • Call to Order

    • Summary of Citizen Outreach & Questions

    • Election of Chair and Vice Chair

    • Public Comment

    • State Revenue Sharing

      • Staff Presentation on Projected Amounts and Proposed Uses

      • Public Testimony

  • Budget Presentation by Fund

    • Including “Issues & Options” papers sequentially

  • Capital Improvement Plan

    • Staff Presentation on Six Year Capital Improvement Plan (CIP)

    • Public Testimony

    • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Agenda3

    Agenda

    • Call to Order

    • Summary of Citizen Outreach & Questions

    • Election of Chair and Vice Chair

    • Public Comment

    • State Revenue Sharing

      • Staff Presentation on Projected Amounts and Proposed Uses

      • Public Testimony

  • Budget Presentation by Fund

    • Including “Issues & Options” papers sequentially

  • Capital Improvement Plan

    • Staff Presentation on Six Year Capital Improvement Plan (CIP)

    • Public Testimony

    • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • State revenue sharing proposed uses

    State Revenue Sharing Proposed Uses

    • In order to receive these state funds, there are two public hearings are required:

      • Citizens’ Budget Committee

      • City Council Adoption

    • Funds are proposed to be used as shown below:


    Agenda4

    Agenda

    • Call to Order

    • Summary of Citizen Outreach & Questions

    • Election of Chair and Vice Chair

    • Public Comment

    • State Revenue Sharing

      • Staff Presentation on Projected Amounts and Proposed Uses

      • Public Testimony

  • Budget Presentation by Fund

    • Including “Issues & Options” papers sequentially

  • Capital Improvement Plan

    • Staff Presentation on Six Year Capital Improvement Plan (CIP)

    • Public Testimony

    • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Agenda5

    Agenda

    • Call to Order

    • Summary of Citizen Outreach & Questions

    • Election of Chair and Vice Chair

    • Public Comment

    • State Revenue Sharing

      • Staff Presentation on Projected Amounts and Proposed Uses

      • Public Testimony

  • Budget Presentation by Fund

    • Including “Issues & Options” papers sequentially

  • Capital Improvement Plan

    • Staff Presentation on Six Year Capital Improvement Plan (CIP)

    • Public Testimony

    • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • General fund

    General Fund


    City council

    City Council


    Administration

    Administration


    Issues options newsletter publication

    Issues & Options – Newsletter publication


    Communications

    Communications


    Issues options wftv funding

    Issues & Options – WFTV Funding


    Human resources

    Human Resources


    Finance

    Finance


    Information technology

    Information Technology


    Facilities

    Facilities


    Municipal court

    Municipal Court


    Public works support svcs

    Public Works Support Svcs.


    Vehicle equip maintenance

    Vehicle & Equip. Maintenance


    Non departmental

    Non-Departmental


    Issues options na stipends

    Issues & Options – NA Stipends


    Issues options community grants

    Issues & Options – Community Grants


    Public safety fund

    Public Safety Fund


    Agenda may 3 2011

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Agenda may 3 20111

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Summary recap of april 19 2011 meeting

    Summary/Recap of April 19, 2011 Meeting

    • Call to Order

    • Summary of Citizen Outreach & Questions

    • Election of Chair and Vice Chair

      • Karen Hensley, Chair

      • Thomas Frank, Vice Chair

    • Public Comment

    • State Revenue Sharing

      • Staff Presentation on Projected Amounts and Proposed Uses

      • Public Testimony

  • Budget Presentation by Fund

    • General Fund & Public Safety Fund

  • Unanimous decisions on all “Issues & Options” papers:

    • Newsletter – monthly full-color publication with desire to offer email/online option

    • WFTV Funding – 16% of cable franchise fees with additional 8% available based on performance incentives

    • NA Stipends - $10,000 per year total for all NAs; NA presidents to decide allocation methodology

    • Community grants – acceptance of citizen subcommittee recommendations


  • Agenda may 3 20112

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Overview of received public comment

    Overview of Received Public Comment

    • Email inquiry

      • Salaries

      • Resources overview

      • Franchise fee revenues

      • Electric vehicle questions


    Overview of received public comment1

    Overview of Received Public Comment


    Agenda may 3 20113

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Library fund

    Library Fund


    Parks recreation fund

    Parks & Recreation Fund


    Building inspections fund

    Building Inspections Fund


    Planning fund

    Planning Fund


    Street fund

    Street Fund


    Water fund

    Water Fund


    Environmental services fund

    Environmental Services Fund


    Sdc fund

    SDC Fund


    Parks bond fund

    Parks Bond Fund


    Debt service fund

    Debt Service Fund


    Agenda may 3 20114

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Capital improvement plan

    Capital Improvement Plan


    Cip committee approval

    CIP Committee Approval

    • “I move to approve the six-year capital improvement plan as presented by staff and as subject to public testimony at this meeting of the Citizens’ Budget Committee…”

    • Second

    • Vote


    Agenda may 3 20115

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


  • Budget approval

    Budget Approval

    • “I move to approve the budget with the following amendments: add $4,500 per year in Non-Departmental General Fund ‘Materials & Services’ for a total Neighborhood Association allocation of $10,000 per year*; … ”

    • Second

    • Vote

    • Approve as proposed or

    • Include recommended amendments, by dollar or by program:

      • Dollar:

      • “I move to approve the budget with the following amendments: add $1 in Capital to the Public Safety Fund; add $3 in Personal Services to the Building Inspections Fund; and decrease the Library fund by $0.50 in Materials & Services.”

      • Program:

      • “I move to approve the budget with the following amendments: fund a monthly newsletter; increase NA stipends to $550 per NA per year; and add an FTE in the Planning Fund.”


    General levy tax rate approval

    General Levy Tax Rate Approval

    • “I move to approve the general operating tax rate of $2.12/$1,000 of taxable assessed value.”

    • Second

    • Vote


    Bonded debt tax rate approval

    Bonded Debt Tax Rate Approval

    • “I move to approve the bond levy amount exempt from the limitations of taxation in the amount of $884,000 in fiscal year 2012 and $921,000 in fiscal year 2013.”

    • Second

    • Vote


    Agenda may 3 20116

    Agenda – May 3, 2011

    • Call to Order

    • Public Comment

    • Summary/Recap of April 19, 2011 Citizens’ Budget Committee Meeting

    • Overview of Received Public Comment

    • Budget Presentation by Fund

    • Capital Improvement Plan

      • Staff Presentation on Six Year Capital Improvement Plan (CIP)

      • Public Testimony

      • Committee Approval

  • Public Comment

  • Final Budget Committee Vote

    • Budget approval

    • Tax rate and bonded levy approval

  • Adjourn


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