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Travel Procedure Update

Travel Procedure Update. Personal Travel Expenses Acknowledgment step added to TA Reconciliation Documentation needed if any portion of receipts is for personal travel Review: Employee/Spouse/Dependent Travel Expense Policy Manager Review

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Travel Procedure Update

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  1. Travel Procedure Update • Personal Travel Expenses • Acknowledgment step added to TA Reconciliation • Documentation needed if any portion of receipts is for personal travel • Review: Employee/Spouse/Dependent Travel Expense Policy • Manager Review • TA reconciliation page and receipts reviewed by manager • Sign off similar to purchase card reconciliations • Timeline: September 12, 2016

  2. Payment Request Forms Moving Online • Forms • Check Requests & Non-PO Invoices • Departmental Fund Transfers (Previously CPO) • Campus Invoices (use Web Journal entry instead) • Wire Transfers • Workflow • Submit and approve online • Attach backup documentation • Ability to view history and status on all requests • Timeline: Projected go-live in January 2017 • Looking for a few early adopters

  3. Payments to Foreign Nationals • Payments for services performed by individual outside of US: • Contact accounting prior to services being performed/contract being arranged! • Likely that we CANNOT make this kind of payment. • Payments for services performed in the U.S. by a foreign individual or corporation: • Contact accounting prior to services being performed/contract being arranged! • We CAN make these payments but will need time to gather correct information from the foreign national to determine the proper tax withholding/reporting method.

  4. G/L Account Authorization Maintenance • Importance of keeping authorized users up to date on all accounts • Can only be maintained by custodian • Reminder that secretary/authorized user cannot approve payment to a custodian/supervisor

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