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Managing y our IRB

Managing y our IRB. IRB Administrators 2012 PRIDE/Soundia A. Duche, MA, MS. May 31 2012. Agenda. IRB Member Casting Call Distinct (fictitious) Member Personalities Maximizing your IRB Roster Strategies to Rebalance your IRB IRB Challenges.

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Managing y our IRB

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  1. Managing your IRB IRB Administrators 2012PRIDE/Soundia A. Duche, MA, MS May 31 2012

  2. Agenda • IRB Member Casting Call • Distinct (fictitious) Member Personalities • Maximizing your IRB Roster • Strategies to Rebalance your IRB • IRB Challenges

  3. IRB Casting Call: Distinct Member Personalities • The Conciliator • The Mad Scientist • The Diamond in the Rough • The Nitpicker • Let’s Get to the Point • The Deadweight • The Venerable Researcher 5 7 9 11 13 15 17

  4. Guess Who? • Meeting attendance could be better • Often comes to the meeting unprepared • “I’ll get you my review after the meeting” • “Remind me tomorrow about that expedited review” Personality Options

  5. Guess Who? • Has great stature due to their position in the organization or their professional accolades • Prepares a thorough review • Comes to the meeting prepared • Others often defer to this individual • “I reviewed the protocol and therefore what others have to say is not as important” Personality Options

  6. Guess Who? • Good reviewer but impatient • Not a fan of the never-ending discussion • Readily makes the following comments: • “Does this particular issue really deserve an hour of our time” • “Haven’t we talked about this already” • “Yes, I am still here…” Personality Options

  7. Guess Who? • Tries to come up with motions that everyone can agree with • Rarely tells someone that their idea/issue raised is not pertinent • Committee discussions sometimes go off-topic • “Yes, we may have on occasion spent an hour and a half discussing a single item” Personality Options

  8. Guess Who? • Doesn’t speak up often • Typically in the minority. Other members may appreciate their skill set but may view it as more limited • When given a task does a thorough job • Occasionally falls asleep during meetings • Imparts gems of insight when least expected Personality Options

  9. Guess Who? • Won’t let go of an issue. May make a mountain out of a molehill • May become offended if told that the issue they brought up is not in the purview of the IRB • “This is valuable research, we must approve it” Personality Options

  10. Guess Who? • Very detailed oriented • PIs often receive multiple rounds of comments from this reviewer • Starts their presentation to the board by saying, “this is really minor but…” – 30 minutes later board is still listening to the very minor comments Personality Options

  11. Maximizing your IRB Roster • Multiple personalities • Strengths/Weaknesses to each • Play up each member’s strengths • Pair members based on personality when possible • Combination of personality types = board personality • Strategies for rebalancing board

  12. Strategies to Rebalance IRB Personality • Get to Know your Members • Talk to Members/Chair/IO • Instill a Primary/Secondary Reviewer System • Expand the knowledge-base of members • Use of consultants for ad hoc advice • Use members and alternates for expedited reviews

  13. Strategies to Rebalance IRB Personality • Recruit New Members • Appointment to the IRB not a life/death sentence • Recruit alternate members • Switch primary/alternate member roles every few years

  14. IRB Challenges • Recruiting new members • Keeping members grounded in the Regs • Increasing member’s knowledge base • In-house training • Use of Regulatory Requirements cheat sheets

  15. Open Discussion

  16. Contacts • 1200.05 Questions: VHACO120005Q@va.gov • Contacts: • Soundia Duche: 202-443-5658; soundia.duche@va.gov • Lucindia Shouse: 202-443-5659; lucindia.shouse@va.gov • Theresa Straut: 202-443-5654; theresa.straut@va.gov • Lynn Cates, Director, PRIDE: 202-443-5648; lynn.cates@va.gov

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