PAD190 PRINCIPLES OF PUBLIC ADMINISTRATION

1. PAD190 PRINCIPLES OF PUBLIC ADMINISTRATION LESSON 7 PUBLIC PERSONNEL ADMINISTRATION

2. INTRODUCTION ONE OF THE ISSUE THAT ALWAYS CONFRONTING THE GOVERNMENT IS THAT THE GOVERNMENT MUST HAVE ENOUGH MANPOWER, WORKFORCE OR PERSONNEL TO CARRIED OUT THE EFFECTIVE IMPLEMTATION OF THE GOVERNMENT TASKS AND RESPONSIBILITIES. PUBLIC SERVANTS ARE GOVERNMENT WORKFORCE/EMPLOYEE/STAFF THAT EMPLOYED TO IMPLEMENT A SPECIFIC JOB THAT ESTABLISHED BY THE PUBLIC ADMINISTRATION/AGENCIES. HOW GOVERNMENT MANAGING PUBLIC EMPLOYEE/PERSONNEL?

3. THE OBJECTIVES OF THIS LESSON After attended this lecture student should be able to:- Define personnel administration. Describe the functions of personnel administration. Describe the importance of personnel administration in public administration. Explain the roles and activities of public personnel administration. Describe the challenges of public personnel administration. Explain the roles of PSD.

4. WHAT IS PERSONNEL ADMINISTRATION? • Personnel administration now called human resources (HR) administration or HR management. It is a study and practice of managing an organization's human resources. It has the functional areas of recruitment, selection, retention, development, assessment, and adjustment of personnel. • "Personnel" refers to PEOPLE who work in an organization. • Public personnel refers to employee who work in the public sector and provide public services to society.

5. PUBLIC PERSONNEL ADMINISTRATION • “Public personnel administration" refers to the management of human resources (people) in public organizations in an effective and efficient way that helps the government reach its goals and objectives. • Public personnel administration is a branch of public administration that is concerned with the acquisition, development, utilization and compensation of a public administration’s workforce/employee/staff.

6. WHAT ARE THE FUNCTIONS OF PERSONNEL ADMINISTRATION • PLANNING – includes preparing staffing plans and budgets, deciding how employees will be used, and setting compensation/pay rates. • ACQUASITION - refers to selecting , recruiting and posting employees. • DEVELOPMENT - which involves employee training and advancement programs, as well as performance evaluations, career development and promotion. • EMPLOYER AND EMPLOYEE RELATIONS - may include workplace safety and handling grievances. • TERMINATION – preparing a plan for staff who will retire or stops from continuing work.

7. THE LIFE CYCLE OF AN EMPLOYEE

8. THE IMPORTANCE OF PERSSONNEL ADMINISTRATION • To ensure that an organization has enough staff to carried out the tasks by obtaining and retaining intelligent and capable employees. • To ensure that all staff get a proper compensation and rewards. • To ensure that all staff are able to perform well according to the organizational requirements. • To ensure all staff have job prospect. • To ensure that all staff are ready to end of their employment after reach the retirement age.

9. THE ROLES AND ACTIVITIES OF PERSONNEL ADMINISTRATION • HRM PLANNING – Estimating employment need and requirement • STAFFING – Recruiting and selecting a right person for the job • JOB ANALYSIS – Determining the job description and specification for performing job in an organization. • COMPENSTAION & BENEFITS –Determining pay & rewards that should be given to employee • CAREER DEVELOPMENT – Conduct Training & improving employee’s job performance

10. EMPLOYEE DESCIPLINE - Maintaining the level of employee’s conduct on work. • SAFETY AND HEALTH -Maintaining work place & environment. • INDUSTRIAL RELATION - Maintaining employer and employee relations • RETIREMENT - Determining the point where a person stops employment completely.

11. PUBLIC PERSONNEL ADMINISTRATION PRACTICES IN MALAYSIA • Public personnel administration is a branch of human resource management that is concerned with the acquisition, development, utilization and compensation of a public organization’s workforce. • Public personnel refers to employees work in government agencies also know as public servants. • Government is the employer of public servants. • Public servants get paid from the government budget. • Public Service Commission (PSC) and Public Service Department (PSD) are the agencies responsible for conducting public personnel administration.

12. PUBLIC SERVICE COMMISION (SPA) • APPOINTMENT - Recruiting, selecting, terminating employee in the public services. • CONFORMATION OF SERVICE - trial period and personnel confirmation status • TRANSFER OF SERVICE – scheme of service • PROMOTION – into higher grade • DISCIPLINARY CONTROL & ACTIONS - for dismissal and demotion.

14. PUBLIC SERVICE DEPARTMENT (JPA) • MANPOWER PLANNING AND NEEDS • REMUNERATION & SALARY • ORGANISATIONAL DEVELOPMENT • PERSONNEL TRAINING AND DEVELOPMENT • SERVICE AND CAREER DEVELOPMENT • RETIREMENT & PENSION BENEFITS • NATIONAL INSTITUTE OF TRAINING (INTAN)

16. INTAN

17. PUBLIC PERSONNEL ADMINISTRATION CHALLENGES • Downsizing of government services has reduced the number of employment in the public sector. • Increase in unemployment among graduate. • Selecting skilled employee for the public sector. • Competition with private sector. • Ethical problems among public servants

18. Internet Links • http://www.jpa.gov.my/jpav1/ • http://www.spa.gov.my/

19. TUTORIAL • Describe personnel administration roles and activities. • Describe public personnel administration practices in Malaysia.

20. THAT ALL FOR TODAYSEE YOU AGAIN NEXT LECTURE LESSON 8 “FINANCIAL ADMINISTRATION” THANK YOU