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Forming the Rotary Club of Oak Ridge Sunset

Forming the Rotary Club of Oak Ridge Sunset. Dave Mason District Conference April 18, 2009. The type of Rotary Club A chronology of the Club formation Suggestions for success. I’ll Briefly Describe. Is probably unique in our District in that: We do not have a “sit-down” meal

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Forming the Rotary Club of Oak Ridge Sunset

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  1. Forming the Rotary ClubofOak Ridge Sunset Dave Mason District Conference April 18, 2009

  2. The type of Rotary Club • A chronology of the Club formation • Suggestions for success I’ll Briefly Describe

  3. Is probably unique in our District in that: • We do not have a “sit-down” meal • Each week, two members collaborate to bring refreshments • We serve wine – along with soft drinks The Oak Ridge Sunset Rotary Club

  4. Encourages fellowship as folks mingle about the refreshment tables • Allows members to get home for dinner with their families • Provides a wide variety of refreshments This Format

  5. 3/7 Meeting with Bill Sergeant, Bill Martin, Bob Craig, and Jack Bailey of the Rotary Club of Oak Ridge 3/8 I decided to target younger members, especially children of Rotarians 3/11 The Board voted to sponsor a new club, with no more than 4 members moving over 3/20 The Club voted to sponsor a new club Chronology of Formation

  6. 4/14 Contacted 51 potential members; 37 said they could come to an information meeting 4/18 First meeting – 24 attended. - 4 active and 3 former Rotarians - 5 have/had parents active in Rotary - 1 had been selected an Ambassadorial Scholar Discussed polio eradication and what it means to be a Rotarian Chronology Continued

  7. 5/3 Seven ad hoc committees – each led by a Rotarian - Meeting arrangements - Nominations - Programs - Constitution, By-laws - Projects - Dues & Rotary Foundation - Goals & Objectives Chronology Continued

  8. 6/16 Met, with 28 folks, to elect officers and Board members, adopt the Constitution and By-laws, and to accept the other ad hoc committee reports 6/30 First regular meeting of the Rotary Club of Oak Ridge Sunset – 25 members 9/22 Charter night Chronology Continued

  9. Strong support from the sponsoring club • Follow the Club Leadership Plan & Organizing New Clubs (808-EN) • Have at least two experienced Rotarians willing to undertake the challenge • Keep the total cost to the members as low as possible • Stress polio eradication Ten Suggestions for Success

  10. 6. Make judicious use of young members’ time: - Begin and end club meetings on time - Constrain Board & committee meetings to an hour - Minimize activities during normal work hours 7. Have only a few, well-defined goals/objectives Ten Suggestions Continued

  11. 8. Plan & execute a project as soon as possible 9. Repeatedly tell members and prospective members that Rotary means service, time, responsibility, and a little money 10. Give every member a responsibility immediately Ten Suggestions Continued

  12. Keep the Club going for the 1st year • Every member serves at least one function • Maintain 80% attendance • Increase membership to 44 • Execute at least one project • Add two new Paul Harris Fellows • Three sustaining Paul Harris Fellows Sunset Club Goals/Objectives

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