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The College Application Process: Naviance & eDocs. Red Bank Catholic High School Guidance Office September, 2014. Welcome!. Mr. Mark DeVoe - Director of Guidance Melinda Fellingham - Counselor Patricia Hendricks - Counselor Kelly O’Keefe-Howlett - Counselor

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the college application process naviance edocs

The College Application Process:Naviance & eDocs

Red Bank Catholic High School Guidance Office

September, 2014

  • Mr. Mark DeVoe - Director of Guidance
  • Melinda Fellingham - Counselor
  • Patricia Hendricks - Counselor
  • Kelly O’Keefe-Howlett - Counselor
  • Theodore Jarmusz - Counselor
  • Mary Ellin Sweeney - Learning Consultant
  • Debra Hemschoot - Registrar
  • Tina Schwartz -Guidance Secretary
  • 60-75 minutes
  • Practical information
  • Changes to the Application Process
    • 5 EASY STEPS
  • Important Deadlines
  • Applying for Scholarships
  • Upcoming Events
  • Question and Answer (General)
naviance family connection
Naviance Family Connection
  • A comprehensive website that students and parents can use as a tool in planning for their future.
  • Naviance is used for:
    • College research
    • Student Data (test scores, GPA etc.)
    • Prospective Colleges
    • Scholarships
    • Scattergrams
the college application process using edocs
The College Application Process using eDocs
  • All School Documents will be sent electronically using eDocs
    • Common Application Reports
    • Teacher and Counselor Recommendations
    • Transcripts – Initial, Mid-year and Final
    • School Profile
overall expectations
Overall Expectations
  • Keep the process in perspective
  • Work together as a family
  • Students must take ownership
  • Discuss finances openly
  • Start early and meet all deadlines
step 1 apply via the common application
Step 1: Apply via “The Common Application”
  • Go to and set up your account. Write down your common app username (e-mail) –You MUST establish a Commonapp account in order to submit your documents electronically.
  • Add your colleges that you are applying to via the Common App
  • Click on ‘assign recommenders’ (sidebar) and the FERPA agreement appears. Video link for Completing FERPA on CommonAPP
  • FERPA absolutely has to be signed before you can go forward.
  • Login to Naviance and match your CommonApp e-mail to your Naviance account. The e-mail has to be the same.
common application link and tutorials
Common Application Link and Tutorials
  • Common Application-

  • Video link for Completing FERPA on CommonAPP

  • Common Application You Tube
  • Common Application Step by Step-

step 3 teacher recommendations
Step 3: Teacher Recommendations
  • Always allow at least 2 weeks for teachers to complete their letter.
  • Please make sure you personally ask the teacher prior to submitting the official request.
  • Click on the College tab, then “Colleges I’m Applying To”
  • Scroll down to Teacher Recommendations.
  • Click add/cancel request
  • Add new request, click the drop-down list and choose the teacher from the list, click submit request.
  • Your teacher request has to be done prior to your requesting a transcript.
step 4 requesting a transcript
Step 4: Requesting a Transcript
  • You should have already started your application.
  • Your counselor should have the parent brag sheet and recommendation questionnaire from you prior to this step. You should have already asked your teachers for a recommendation.
  • Submit a COMPLETED “Transcript Request Form” to Mrs. Hemschoot personally. DO NOT LEAVE THIS FORM IN A COUNSELOR MAILBOX!
  • Enter Request A Transcript in Naviance.

For a NOVEMBER 1 deadline-request should be submitted no later than October 15.

For a November 15 deadline-request should be submitted no later than October 31.

step 5 apply
Step 5: Apply
  • Complete Common Application On line.
  • Complete Supplements if applicable.
  • If college does not subscribe to CommonApp, complete on-line application for that particular college, but you MUST complete a Common Application in order to send electronic documents.
  • Make sure you complete payment screen and THEN SUBMIT application after payment.
  • Check for GREEN (on commonapp) box that appears at the top of the application to ensure that your application has been submitted.
types of applications
Types of Applications






  • Question Mark = Student hasn’t listed the college in the Common App website
  • Blank Computer = Accepts EDocs and is not a Common App school
  • CA in Computer = Accepts EDocs and is a Common App School
  • Stamp = Paper Copy must be mailed
  • CA with line = Common App School but student has elected to use School Application instead
updating the application status
Updating the Application Status
  • Click on “Colleges You are Applying To”
  • Under “My Applications” it will ask you if you have applied. Click on the question.
  • Update the information that is requested.
standardized tests
  • SAT’s and Subject Tests have to be sent directly from CollegeBoard
  • ACT’s should be sent directly from ACT.
  • (They are NOT included on transcript)
throughout the process
Throughout the Process……
  • Communicate with your counselor
  • As you hear back from schools, let your counselor know
  • Check for emails from the Guidance Office regularly
  • Parents can contact the counselor at any time
review 5 easy steps
Review: 5 Easy Steps
  • Step 1: Set up a Common Application Account and complete FERPA waiver on the Common Application. Enter CommonApp ID (e-mail) in Naviance.
  • Step 2: Add Colleges that you are applying to in Naviance
  • Step 3: Invite Teacher Recommendations under “Colleges I’m Applying to”
  • Step 4: Request a Transcript
  • Step 5: Apply
benefits of naviance
Benefits of Naviance
  • Streamline the process
  • Everything is “live”
  • Everything can be sent at once
  • Quick to update
  • Monitor status electronic submission
  • Eco-friendly
senior meetings
Senior Meetings
  • Counselors meet with seniors regarding the process
  • By end of September Steps 1-3 are complete.
  • Review this process with your child prior to the meeting
  • Come prepared with questions
  • Contact your guidance counselor at any time
upcoming events
Upcoming Events
  • September:
    • Individual College Rep Visits throughout the fall
  • October: Brookdale College Fair – October 5, 2014. (see handout)
    • SAT: October 11th (Registration by September 12th) offered at RBC
    • ACT: October 25 th (Registration by September 19th) offered at RBC
    • Application Deadline for Early Decision/Early Action for some schools (October 15th) Many southern schools have early deadlines.
  • November:
    • SAT: November 8th
    • Application Deadlines for Early Decision/Early Action (November
    • 1st/November 15th)


    • SAT: December 6th
    • ACT: December 13th


    • Financial Aid Evening: January 6, 2015
  • Scholarships are listed on Naviance
  • When applying for scholarships transcript requests should be brought to guidance at least one week before due date so it can be processed.
  • You will be notified by e-mail from Scholarship Coordinator-

Pat Hendricks when scholarships are available.

  • Seniors need to visit their counselor frequently during the application season
  • Parents should communicate on a regular basis with their child about this process

The process requires a minimal amount of time and effort outside of completing the actual application!