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The College Application Process: Naviance & eDocs. Red Bank Catholic High School Guidance Office September, 2014. Welcome!. Mr. Mark DeVoe- Director of Guidance Melinda Fellingham- Counselor Patricia Hendricks- Counselor Kelly O’Keefe-Howlett- Counselor

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The college application process naviance edocs

The College Application Process:Naviance & eDocs

Red Bank Catholic High School Guidance Office

September, 2014



  • Mr. Mark DeVoe- Director of Guidance

  • Melinda Fellingham- Counselor

  • Patricia Hendricks- Counselor

  • Kelly O’Keefe-Howlett- Counselor

  • Theodore Jarmusz- Counselor

  • Mary Ellin Sweeney- Learning Consultant

  • Debra Hemschoot - Registrar

  • Tina Schwartz -Guidance Secretary



  • 60-75 minutes

  • Practical information

  • Changes to the Application Process

    • 5 EASY STEPS

  • Important Deadlines

  • Applying for Scholarships

  • Upcoming Events

  • Question and Answer (General)

The college application process

The College Application Process

Naviance family connection

Naviance Family Connection

  • A comprehensive website that students and parents can use as a tool in planning for their future.

  • Naviance is used for:

    • College research

    • Student Data (test scores, GPA etc.)

    • Prospective Colleges

    • Scholarships

    • Scattergrams

The college application process using edocs

The College Application Process using eDocs

  • All School Documents will be sent electronically using eDocs

    • Common Application Reports

    • Teacher and Counselor Recommendations

    • Transcripts – Initial, Mid-year and Final

    • School Profile

Overall expectations

Overall Expectations

  • Keep the process in perspective

  • Work together as a family

  • Students must take ownership

  • Discuss finances openly

  • Start early and meet all deadlines

Expectations for the student

Expectations for the Student

5 Easy Steps

Step 1 apply via the common application

Step 1: Apply via “The Common Application”

  • Go to and set up your account. Write down your common app username (e-mail) –You MUST establish a Commonapp account in order to submit your documents electronically.

  • Add your colleges that you are applying to via the Common App

  • Click on ‘assign recommenders’ (sidebar) and the FERPA agreement appears. Video link for Completing FERPA on CommonAPP

  • FERPA absolutely has to be signed before you can go forward.

  • Login to Naviance and match your CommonApp e-mail to your Naviance account. The e-mail has to be the same.

Common application link and tutorials

Common Application Link and Tutorials

  • Common Application-

  • Video link for Completing FERPA on CommonAPP

  • Common Application You Tube

  • Common Application Step by Step-

Naviance family connection1

Naviance Family Connection

Matching common app to naviance

Matching Common App to Naviance

Step 2 add prospective colleges on naviance

Step 2: Add Prospective Colleges on Naviance

The college application process naviance edocs

Update Application Status

Step 3 teacher recommendations

Step 3: Teacher Recommendations

  • Always allow at least 2 weeks for teachers to complete their letter.

  • Please make sure you personally ask the teacher prior to submitting the official request.

  • Click on the College tab, then “Colleges I’m Applying To”

  • Scroll down to Teacher Recommendations.

  • Click add/cancel request

  • Add new request, click the drop-down list and choose the teacher from the list, click submit request.

  • Your teacher request has to be done prior to your requesting a transcript.

Step 4 requesting a transcript

Step 4: Requesting a Transcript

  • You should have already started your application.

  • Your counselor should have the parent brag sheet and recommendation questionnaire from you prior to this step. You should have already asked your teachers for a recommendation.

  • Submit a COMPLETED “Transcript Request Form” to Mrs. Hemschoot personally. DO NOT LEAVE THIS FORM IN A COUNSELOR MAILBOX!

  • Enter Request A Transcript in Naviance.

    For a NOVEMBER 1 deadline-request should be submitted no later than October 15.

    For a November 15 deadline-request should be submitted no later than October 31.

Transcript release form

Transcript Release Form

Transcript request form

Transcript Request Form

Step 5 apply

Step 5: Apply

  • Complete Common Application On line.

  • Complete Supplements if applicable.

  • If college does not subscribe to CommonApp, complete on-line application for that particular college, but you MUST complete a Common Application in order to send electronic documents.

  • Make sure you complete payment screen and THEN SUBMIT application after payment.

  • Check for GREEN (on commonapp) box that appears at the top of the application to ensure that your application has been submitted.

View active application and delivery type

View Active Application and Delivery Type

Types of applications

Types of Applications






  • Question Mark = Student hasn’t listed the college in the Common App website

  • Blank Computer = Accepts EDocs and is not a Common App school

  • CA in Computer = Accepts EDocs and is a Common App School

  • Stamp = Paper Copy must be mailed

  • CA with line = Common App School but student has elected to use School Application instead

Updating the application status

Updating the Application Status

  • Click on “Colleges You are Applying To”

  • Under “My Applications” it will ask you if you have applied. Click on the question.

  • Update the information that is requested.

Standardized tests


  • SAT’s and Subject Tests have to be sent directly from CollegeBoard

  • ACT’s should be sent directly from ACT.

  • (They are NOT included on transcript)

Throughout the process

Throughout the Process……

  • Communicate with your counselor

  • As you hear back from schools, let your counselor know

  • Check for emails from the Guidance Office regularly

  • Parents can contact the counselor at any time

Review 5 easy steps

Review: 5 Easy Steps

  • Step 1: Set up a Common Application Account and complete FERPA waiver on the Common Application. Enter CommonApp ID (e-mail) in Naviance.

  • Step 2: Add Colleges that you are applying to in Naviance

  • Step 3: Invite Teacher Recommendations under “Colleges I’m Applying to”

  • Step 4: Request a Transcript

  • Step 5: Apply

Benefits of naviance

Benefits of Naviance

  • Streamline the process

  • Everything is “live”

  • Everything can be sent at once

  • Quick to update

  • Monitor status electronic submission

  • Eco-friendly

Senior meetings

Senior Meetings

  • Counselors meet with seniors regarding the process

  • By end of September Steps 1-3 are complete.

  • Review this process with your child prior to the meeting

  • Come prepared with questions

  • Contact your guidance counselor at any time

Upcoming events

Upcoming Events

  • September:

    • Individual College Rep Visits throughout the fall

  • October: Brookdale College Fair – October 5, 2014. (see handout)

    • SAT: October 11th (Registration by September 12th) offered at RBC

    • ACT: October 25 th (Registration by September 19th) offered at RBC

    • Application Deadline for Early Decision/Early Action for some schools (October 15th) Many southern schools have early deadlines.

  • November:

    • SAT: November 8th

    • Application Deadlines for Early Decision/Early Action (November

    • 1st/November 15th)


    • SAT: December 6th

    • ACT: December 13th


    • Financial Aid Evening: January 6, 2015



  • Scholarships are listed on Naviance

  • When applying for scholarships transcript requests should be brought to guidance at least one week before due date so it can be processed.

  • You will be notified by e-mail from Scholarship Coordinator-

    Pat Hendricks when scholarships are available.



  • Seniors need to visit their counselor frequently during the application season

  • Parents should communicate on a regular basis with their child about this process

    The process requires a minimal amount of time and effort outside of completing the actual application!


Scholarships on naviance

Scholarships on Naviance

Scholarship list from naviance

Scholarship List from Naviance

The college application process naviance edocs

Q & A

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