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NCCCS Student Overview Session

NCCCS Student Overview Session. Introduction. Meeting objectives. Meeting Objectives : Introduction to the Student Implementation Overview of the Student Module Recruitment/Admissions Registration/Academic Records AR/CR Financial Aid Degree Audit Continuing Education Workflows

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NCCCS Student Overview Session

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  1. NCCCS Student Overview Session Introduction

  2. Meeting objectives Meeting Objectives: • Introduction to the Student Implementation • Overview of the Student Module • Recruitment/Admissions • Registration/Academic Records • AR/CR • Financial Aid • Degree Audit • Continuing Education Workflows • Basic Skills Workflows • Break out sessions • Questions/Answers/Wrap-Up

  3. North Carolina Implementation team Your Datatel Team

  4. Datatel Colleague “CIS” System Sametime Elluminate Webinar DUG Mnemonic Screen Form Process Training sessions Set-up sessions “Testing” sessions Common terms

  5. CORE “ST” AR/CR F/A Rules Codes Enhancements Conversions Workflows Detail Drill Down CTC’s HDT’s Common terms

  6. ColleagueAdvancement Colleague Finance Colleague Human Resources CORE Colleague Student CORE

  7. CORE Shared information or processes that all application areas need to access. Includes: • Demographic data • Rules • Communications Management • Other Institution set-up like departments, location, and building codes.

  8. Communications Management • Records documents received • Records documents sent • Output includes printouts, labels, Word documents, and email • Postings occur by individual and group data entry and automatic rules setup • Available throughout all of Colleague

  9. Document Setup • DOC—Document screen lets you choose the type and customize the message sent

  10. Individual Pending Correspondence • IPC—The Pending Correspondence screen shows all outgoing and pending communications to a person

  11. Communication Received • CRI—The Communication Received entry screen shows all incoming contact

  12. Applicant Document Tracking

  13. NCCCS Student Overview Session Recruitment and Admissions

  14. Recruitment And Admissions Recruitment and Admissions include: • Tracking prospects • Entering applications for potential students • Automated incoming and outgoing correspondence

  15. Prospect Recruitment • Create prospective student records • Capture data about prospective students • Track recruitment activities

  16. Prospects may be looked up by: First Name Last Name Last Name, First Name Partial Name SSN Colleague ID Phonetically Prospect Lookup

  17. Prospects • PRSP – Prospect Summary Screen used for entering data about potential applicants

  18. Name and Address information • For new records, data is entered on NAE

  19. Admissions • Create student application records • Enter multiple applications • Record Test Score Data • Give credit for transfer work • Track Institutions Previously Attended • Assign students to output documents through data entry and/or automatic processing using rules.

  20. Short Application Entry • SHAP—Short Application screen is used to enter individual applications

  21. Institutions Attended Summary • IASU—Institutions Attended tracks any previous applicant schools

  22. High School Attended • HSA—High School Attended records data on an applicant’s high school career

  23. Test Summary • TSUM—Enter and look up an applicant’s entrance and placement tests

  24. External Transcript Summary • EXTS—Shows summary of transfer work and any equivalencies earned

  25. WebAdvisor For Applicants

  26. Applicant Test Score Viewing

  27. Applicant Search For Classes

  28. NCCCS Student Overview Session Curriculum Management & Faculty Information

  29. Curriculum Management Curriculum Management Includes: • Maintaining Courses • Creating Sections • Updating Academic Programs

  30. Courses Courses are templates for offered sections • Most are downloaded from the System Office • Schools may create their own offerings and submit to the system office for approval • Some CU courses and many CE courses can be copied at your institution. Almost all can be split into multiple offerings

  31. Courses • CRSE—The course screen defines offering values which will default to sections

  32. Course Requisites • CREQ—Courses can have state or local prerequisites as well as optional or required corequisites

  33. Sections Sections are the scheduled classes that students register for • Most of the information is populated from courses, some of which may be changed • Sections have scheduled, specific meeting times • Almost all have faculty assigned to them • Sections may copied individually or in batch

  34. Sections • SECT—The anchor screen for sections

  35. Section Scheduling • SOFF—Setting meeting times

  36. Faculty Assignment • FASC—Assigning faculty members

  37. Academic Programs Academic Programs are what students apply to and are assigned • They are a combination of major and academic level • Specified as degree, certificate, or diploma • They are attached to catalogs and have specific requirements that can be updated • CE, BSP, AHS, & SPEEDE are delivered; most CU programs will be converted

  38. Academic Programs • PROG—The anchor screen for programs

  39. Program Requirements • APRS—Catalog specific parameters

  40. Faculty Information Faculty Information includes: • Creating faculty members and assigning them to teach sections • Giving faculty members non-instructional roles and assignments • Making faculty advisors and assigning them advisees

  41. Faculty • FCTY—Faculty member anchor screen

  42. Faculty Memberships • FMBS—Faculty can be members or advisors to groups and receive load or a contract for their work

  43. Faculty Advising • FADT—Faculty can be assigned advisees manually or in a batch using rules

  44. Web Advisor For Faculty

  45. My Advisees

  46. Online Class Roster

  47. Colleague Financial AidMichelle L. SpindlerSenior Financial Aid Consultant

  48. Colleague Financial Aid Vision: To be the single source for financial aid and student aid data designed to overcome institutional challenges and maximize enrollment while ensuring regulatory compliance.

  49. Colleague Financial Aid The Industry Leading Financial Aid System provides: • Full regulatory compliance with 1st to market updates • Seamless integration with Academic Records and Student Accounts • Event driven Communications Management • Robust Fund Management and Reporting Tools • Student Self-Service

  50. Guiding Strategies • 1st to Market Regulatory Updates • Import ISIRs sooner • Generate award letters faster • Streamline the Financial Aid Process • ISIR Transaction History • Auto-Packaging • Automated COD processing • Maximize Student Services and Increase Productivity • WfMS • Student self-service

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