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Saving PowerPoint Presentations for the Web - PowerPoint PPT Presentation

Saving PowerPoint Presentations for the Web Techniques Formats Pros and Cons Summary Basic Terms: Downloading / Uploading Accessibility issues (508 compliance) Regular PowerPoint (.ppt files) PowerPoint shows (. pps files) PowerPoint converted to PDF (.pdf files)

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Saving PowerPoint Presentations for the Web

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Saving PowerPoint Presentations for the Web

Techniques

FormatsPros and Cons


Summary

  • Basic Terms: Downloading / Uploading

  • Accessibility issues (508 compliance)

  • Regular PowerPoint (.ppt files)

  • PowerPoint shows (.pps files)

  • PowerPoint converted to PDF (.pdf files)

  • PowerPoint saved using Save as Web page

  • Other possibilities: Camtasia, Captivate…

  • LecShare:

    • Checking and Adding Alt tags

    • Narration with 508 compliance


Web Server:

Holds web pages, pictures, multimedia to be served to web browsers

Downloading

Definition:

  • Normally used to describe the transfer of data from the Internet.

  • Also used to describe the transfer of photos from a camera memory card to the computer:Example: I downloaded photos to my PC.

Your computer

Other client computers

My computer


Web Server:

Holds web pages, pictures, multimedia to be served to web browsers

Uploading

Definition:

  • Transmitting a file from one computer system to another, usually larger computer system

Your computer

Other client computers

My computer


PowerPoint as Web Pages

  • 508 accessibility issues

  • Before you start:

    • Add Alt text to pictures

    • Explain pictures or charts in NotesView  Notes Page

  • If using sound:

    • Provide a text equivalent:

      • Notes pages hold your script

      • Upload a text file of your script


Adding Alt text to pictures

  • After you add a picture

    • Right-click the pic(Mac: Control-click)

    • Choose Format Picture

    • Click the Web tab

    • Type in explanatory text

    • Click OK

  • Shows up when cursor hovers over picture

  • Read by screen readers to sight-impaired


Adding Alt text: PPT 2007

  • After you add a picture

    • Right-click the pic(Mac: Control-click)

    • Click Size and Position

    • Then click the Alt Text tab

    • Enter Alt text


Version problems: Office 2007

  • Newer versions of Word / Excel / PowerPoint

  • Different and incompatible file format

  • Older office versions (like our Office XP):

    • Must download converter from Microsoft

    • Otherwise

      • Get error messages

      • Can’t open file


Regular PowerPoint

  • To Create: Regular save

  • File name ends in .ppt

  • Easily downloaded

  • On user’s computer – Requires

    • PowerPoint

    • Or PowerPoint Viewer

  • Viewed from Web: Best in Internet Explorer

  • After downloading: Opens in edit mode in PowerPoint


PowerPoint’s Notes page

  • PowerPoint Notes:

    • Text of your lecture

    • Additional explanation

  • Advantages:

    • Notes easily read by screen readers

  • Disadvantages:

    • Adnimations not available in Notes view


PowerPoint Show

  • To Create: On File menu Save As…PowerPoint Show

  • File name ends in .pps (not .ppt)

  • Easily downloaded

  • On user’s computer – Requires

    • PowerPoint

    • Or PowerPoint Viewer

  • Viewed from Web: Best in Internet Explorer

  • If downloaded opens in Slide Show mode in PowerPoint


PowerPoint  pdf

  • Free viewer on > 90% of computers

  • Preserves text, design, pictures

  • Loses all animations

  • Easily downloaded, printed

  • Mac: File  Save As…Choose pdf

  • Windows: Must have a pdf creator

    • Our lab computers can print to pdf

    • Free PDF Creator for Windows downloadable


Setting up for Save as Web Page

  • Titles

    • Show beside main window

    • Act as live index

    • Viewer can move through by clicking titles

  • Titles should be:

    • Unique

    • Informative


Saving as Web Page

  • On Save menu

  • Results:

    • Html file (PowerPoint name + .htm)

    • Folder with PowerPoint name containing many files

  • Viewable with web browser

  • Doesn’t require PowerPoint

  • Meant to be viewed online

  • Downloading difficult


Uploading Save for Web results

  • To successfully upload PowerPoint saved for the web: Follow these rules

    • Do not put the html file inside the folder of the same name

    • Upload both the file and the folder

    • Link to the html file in your webpage

    • Can’t be uploaded using Contribute


Other Options: Camtasia

  • Techsmith Product ($179 Educational)

  • Play PowerPoint or record anything off the screen

  • Record narration with capable sound editor OR Record sound separately

  • Produces movie with timings recorded

  • Reproduces animations

  • Outputs to compressed formats like Flash


Other Options: Captivate

  • Adobe Product ($199 educational)

  • Play PowerPoint or record anything off the screen as you play

  • Record narration with capable sound editor

  • OR Record sound separately

  • Easy to change timings, mouse movement

  • Outputs to compressed formats like Flash


Other Options: LecShare

  • Helps enter Alt Tags and check for other 508 issues

  • Saves changes back to PowerPoint file

  • Helps add narration

  • Provides the most accessible export options for PowerPoint with Narration

  • More info:


That’s all, folks!

Thanks for your attention


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