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Presentations Content Organization Style Oral Communication Requires excellent research, strong organization, & stage presence Is interactive: Body language Vocal inflections Eye contact Provides immediate feedback Allows for on-the-spot adjustments Audience & Purpose Analysis

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Presentations l.jpg

Presentations

Content

Organization

Style


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Oral Communication

  • Requires excellent research, strong organization, & stage presence

  • Is interactive:

    • Body language

    • Vocal inflections

    • Eye contact

  • Provides immediate feedback

  • Allows for on-the-spot adjustments


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Audience & Purpose Analysis

  • If possible, find out your audience’s attitudes and biases towards your topic

  • What do they know, what do they need to know?

  • How will they use the information you’re presenting?

  • Is your purpose to inform, persuade, train?


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Types of Presentations

  • Informative: Impartial presentation of information

  • Training Session: How to perform a specific task

  • Persuasive: Designed to change audience’s opinions

    • Action plans: Encourages a specific action

    • Sales Presentation


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Components of Presentations

Introduction:

  • Capture attention: anecdote, question

  • Establish credibility

  • Preview your presentation and conclusion


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Components of Presentations

Body

In a written report, readers can go back to find important information they missed. This is not possible in oral presentations, which require

  • Strong organization

  • Small chunks of information

  • Clear transitions


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Components of Presentations

Conclusion

  • Remind audience of “big picture”

  • Restate main points

  • Give sources of further information & cite your sources


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Three Components

  • Tell them what you’re going to tell them

  • Tell them

  • Tell them what you’ve just told them


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Visual Aids

  • Slides

  • Presentation software (PowerPoint)

  • Handouts

    Visuals should support the presentation; they should not be the presentation.

    Handouts should be distributed at the end of presentation.


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PowerPoint Debate

Advantages

  • Ease of use

  • Variety of formatting options

  • Speaker notes, timing cues

  • Create web pages and handouts

    Disadvantages

  • Oversimplifies complex issues

  • Key points buried in lists

  • Overwhelming use of effects


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Before the Presentation

  • Practice: avoid nervousness by being confident in your material

  • Time your presentation

  • Know the layout of the room

  • Prepare for the technology to fail: have backups


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During Presentation

  • Be ready to adapt to your audience

  • Make eyes contact

  • Do not read your presentation; use your memory and a brief outline of key points

  • Slides should support the presentation; they should not be the presenation


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Checklist: Content

  • State a clear purpose

  • Show command of the material

  • Support points with evidence

  • Use visuals appropriately

  • Give the proper amount of information


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Checklist: Organization

  • Begin with a clear overview

  • Present a clear line of reasoning

  • Transition from point to point clearly

  • Avoid digressions

  • Summarize in conclusion


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Checklist: Style

  • Be confident and relaxed

  • Speak clearly

  • Look at the audience; make eye contact

  • Adapt to audience and respond to questions


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