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How to Throw Events for Graduate Student Organizations - PowerPoint PPT Presentation


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Strategies for Successful Events Kendra Knight GPSA Director of Events & Awards Overview Getting started Using ASU resources to your advantage Food and beverage keys Getting Started Determine event objectives What functions will your event serve for your group? Propose a budget

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strategies for successful events

Strategies for Successful Events

Kendra Knight

GPSA Director of Events & Awards

overview
Overview
  • Getting started
  • Using ASU resources to your advantage
  • Food and beverage keys
getting started
Getting Started
  • Determine event objectives
    • What functions will your event serve for your group?
  • Propose a budget
    • Start with all possible, then differentiate between necessities and perks
  • Choose a venue
using asu resources
Using ASU Resources
  • MU Events & Meeting Services: http://www.asu.edu/studentaffairs/mu/event_meeting_services.htm
  • All SORC groups can use MU meeting rooms – limit 1 per week.
  • Key Contacts at Tempe Campus:
    • Reservations: Judy Schroeder – MU Program Manager
using asu resources5
Using ASU Resources
  • ASU Catering: http://www.campusdish.com/en-US/CSMW/ArizonaState/Catering/CateringHome.htm
  • Key Contacts at Tempe Campus:
    • Catering: Collen Ellsworth
using asu resources6
Using ASU Resources
  • Summary
    • Meeting & Event Services handle reservations and room set
    • Catering handles everything that goes on the tables
food and beverage keys
Food and Beverage Keys
  • ASU Rules and Regulations
    • On-campus events must use an approved ASU caterer: http://www.asu.edu/studentaffairs/mu/events/docs/Approved%20Caterer%20List%20IV.pdf
    • ASU catering is required for MU events
food and beverage keys8
Food and Beverage Keys
  • Choosing your Menu and Service style
    • What is your budget?
    • Where is the event taking place?
    • Who are your guests?
    • Will guests be seated, standing or strolling?
    • What is the timing of the F/B in the program?
    • How are guests arriving?
closing thoughts
Closing Thoughts
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