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Traffic Management Office Freight Workshop Mission

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Traffic Management Office

Freight Workshop


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Mission

Provide services relating to the movement of DOD freight through the Defense Transportation System (Air Mobility Command, Military Traffic Management Command, & Military Sealift Command) and commercial channels in both garrison and deployed environments.


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TRAFFIC MANAGEMENT OFFICE FREIGHT SECTION

OIC

NCOIC

OPERATION CHIEF

SNCOIC

SHIPPING

SNCOIC

NAHA PORT

SNCOIC

ACA

SNCOIC

RECEIVING


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SHIPPING&DOCUMENTATION

  • Shipping procedures

  • Proper shipping documents

  • Defense Transportation System

  • Commercial Carriers

  • World Wide Express

  • Tracing


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MARINE LIAISON NAHA PORT

  • Shipping & Receiving procedures

  • Vehicle Shipment procedures

  • Container movement

  • Common User Land Transportation

  • Unit moves / Deployment support


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AIR CLEARANCE AUTHORITY KADENA A.B.

  • Shipping & Receiving procedures

  • Operating systems

  • Deployment support


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RECEIVING

  • Receiving Procedures

  • Transportation Discrepancy Reports

  • Multi-pack

  • Commercial air

  • Delivering Unit Cargo


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COMMERCIAL CARRIERS

  • DHL

  • EMERY WORLDWIDE

  • UPS



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Mission

  • Receive and process all cargo and forward it to the appropriate shipping Port of Embarkation (POE) or Commercial Carrier.


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Shipping Procedures

  • Cargo is received two ways:

    • General, Hazardous and Sensitive Cargo is received from Preservation, Packing and Packaging (PP&P) with either a DD Form 1348 or 1149.

    • Rolling Stock shipments are held by the units until the Marine Liaison approves movement to the port. The shipping units bring the DD form 1348 or 1149 directly to the TMO.


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Documentation for shipping cargo

  • Cargo being shipped must have a DD Form 1348 or 1149.

    • Required information:

      • National Stock Number (NSN)

      • Requisition Number provided by unit

      • Priority Designator (PD)

      • Required Delivery Date (RDD)

      • DODAAC (Shipping and Receiving units)

      • Proper Shipping Address (TAC 2)

      • Dollar value of the shipment

      • If item is “Sensitive in Nature”

      • Nomenclature

      • Point of Contact with phone number

      • Transportation Account Code (TAC)

      • Authorized signature


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Proper Shipping Address

  • The proper shipping address or TAC 2 address can be obtained at the following website:

    https://day2k1.daas.dla.mil/dodaac/dodaac.asp


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DTG 241400Z MAR 00FM CG III MEF//G4/SUP/SMO/TMO//

  • III MEF/ MARINE CORPS BASES JAPAN UNITS REQUESTING SHIPMENT OF HIGH PRIORITY AIR CARGO ARE REQUIRED TO SUBMIT A LETTER OF AUTHORIZATION TO THE MCB CAMP BUTLER TMO FREIGHT OFFICE IDENTIFYING PERSONNEL AUTHORIZED TO REQUEST AIR CARGO SHIPMENTS.


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Required Documentation for Shipping Hazardous Cargo

  • Material Safety Data Sheet (MSDS) provided by the unit.

    • MSDS can be found at the following website:

      http://msds.pdc.cornell.edu/msdssrch.asp

  • Shipper’s Declaration (HAZDEC)

    • HAZDEC’s are produced and signed by Hazardous Material certified personnel only (In accordance with the appropriate regulation:

      • CFR 49 (All modes)

      • AFJAM 24-204 (Through Military Air)

      • IATA DGR (Commercial Air)

      • IMDGC (Surface)



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Modes of Transportation transportation is determined.

  • DTS consists of military services organic to contracted for and controlled by the Department of Defense.

  • Commercial carriers are companies or corporations commercially engaged in the transport of cargo.


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DTS transportation is determined.

  • Air Mobility Command (AMC)

  • Military Sealift Command (MSC)


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Commercial Carriers transportation is determined.


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WORLDWIDE EXPRESS (WWX) transportation is determined.

  • ALL CONUS and International (Excluding Mainland Japan) shipments with the exception of hazardous/sensitive cargo shipments that weigh 150 lbs or less are authorized to be sent via commercial carrier.


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Determining Factors for Selecting the Mode of Shipment transportation is determined.

  • Uniform Material Movement and Issue Procedures (UMMIPS) Priority Designators


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DD Form 1348-1 transportation is determined.(Card Columns 60-61)


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DD Form 1149 transportation is determined.(Block# 8)


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Determining Factors for Selecting the Mode of Shipment cont…

  • Transportation Priority (TP)


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UMMIPS Time Standards Chart cont…

  • Defense Transportation Regulations (DOD 4500.9-R)


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Determining Factors for Selecting the Mode of Shipment cont…

  • Pieces, Weight, Cube and Cost


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Processing Documentation cont…

  • Once the mode of transportation has been determined, the data is typed in to CMOS and the appropriate documentation is produced.


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Processing Documentation cont.. cont…

  • Military Shipping Label (MSL) / DD Form 1387

  • Transportation Control Movement Document (TCMD) / DD Form 1384

  • Government Bill of Lading (GBL / SF 1103)


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Processing Documentation cont.. cont…

  • Sensitive cargo requires the following:

    • Signature and Tally

      (SF 1907)

    • Special Handling Data/Certification

      (DD Form 1387-2)


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Completing the Shipping Process cont…

  • DTS Cargo is labeled with the MSL and the TCMD is affixed to the cargo using a packing list.

  • Cargo is then staged for shipment to either ACA Kadena AB or Marine Liaison - Naha Port.

  • A movement manifest is created for the receiving POE to verify and sign for receipt of cargo.


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Completing the Shipping Process cont… cont…

  • For commercial shipments, arrangements are made with the carrier to pickup the cargo and the GBL from Bldg 401 Camp Kinser.


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Tracers cont…

  • Tracer Action Requests can be submitted by FAX (637-2906) or E-mailed to [email protected]

  • All tracers must be forwarded to the tracers clerk , NOT to the Marine Liaisons at Kadena and Naha.


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Tracers Must Meet The Following Criteria cont…

  • RDD has elapsed.

  • Destination has not offered shipment for delivery.

  • Normal delivery time has expired and undue delay has occurred.

  • Not more than 150 days after shipment.

  • Tracer Requests received from Supply Activities only, not using units.


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Tracers Research Requirements cont…

  • Requisition Number

  • RDD

  • Date shipped

  • Priority

  • Nomenclature

  • Mode of shipment

  • Inbound or Outbound


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Tracing procedures cont…

  • Inbound shipment

    • Ensure that request meets research requirements.

    • The information is checked in PC Link,Worldwide Port Systems (WPS) and Global Transportation Network (GTN) for current status

    • If the cargo is not in AMS, the appropriate Port of Debarkation (POD) is contacted to see if the cargo has been received.

    • Research is then done in the Receiving Section (AMS Database).

    • Local Search is conducted.

  • Outbound shipment

    • Research shipment in CMOS.

    • Contact PP&P to verify the cargo is not frustrated.


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GTN cont…

  • Global Transportation Network (GTN) Account

    • WEB address: https://www.gtn.transcom.mil.

    • Go to Account tab

    • Fill out the form and send it off


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BREAK cont…



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Marine ACA cont…

  • ACA is located at Kadena AB, right below the Passenger Terminal, Bldg. 3452.

  • Under direct supervision of Freight Operations Camp Kinser.


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Mission cont…

  • The Marine ACA is responsible for processing all cargo transported by the 733rd Air Mobility Command to include Special Assigned Airlift Missions (SAAM).

Purpose

  • To maintain In-Transit Visibility (ITV)

  • for Marine Corps sponsored shipments.


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ACA’S Operations & Section cont…

  • ACA is divided into two sections.

    • Receiving

    • Shipping



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Global Air Transportation Execution System (GATES) Functions cont…

  • Queries

    • Gives status of cargo on hand

  • Traces

    • Shipment Status

      • Frustrated

      • Deleted

      • Palletized

      • Over/Under-shipped

  • Gives flight information

    • Mission number

    • Manifest number

    • Lift time and date

    • Destination


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Automated Manifest System (AMS) Functions cont…

  • This system is used only for receiving cargo.

  • Sorts scanned data.

  • Produces cargo manifest.

  • Verify delivery of cargo using the TCN.


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TCAIMS Functions cont…

  • This database system is used for deploying units to have In-Transit Visibility (ITV).

  • The system generates a TCN for each pallet or piece.

  • Creates a disk that can be imported to GATES.


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Receiving Cargo cont…

  • AMC Aircraft

  • Intra-theater

    • OKO: Yokoto, JA

    • IWA: Iwakuni, JA

    • OSN: Osan, Korea

    • UAM: Guam

  • United States

    • HIK: Hickam, HI

    • SUU: Travis, CA

C-130 Hercules


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Receiving Functions cont…

  • Inventory all Marine Corps locations before preparing cargo for delivery.

  • Scan and verify all pieces.

  • Northbound:

    • Hansen, Courtney and Schwab

  • Southbound:

    • Kadena, Foster, Futenma and Kinser

  • Palletize cargo according to Camps


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Downloading Scanners cont…

  • Data information obtained must be downloaded into the AMS.

  • This will enable the user to produce a Cargo Manifest.


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Island-Wide Distribution cont…

  • Upon reconciliation of AMS and GATES, ACA will produce a cargo manifest.

  • CULT trucks are loaded and ready for delivery to individual units.



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Shipping Cargo cont…

  • Cargo arrives from Bldg 401 Camp Kinser.

  • Cargo is checked for accountability, labeling, stenciling and cargo conditions.

  • Once verified, ACA takes custody of the cargo.

  • Input data from CMOS manifest into GATES.

  • Turn over to the Air Force.


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Final Departure cont…

  • Upon departure of the cargo, the following information can be retrieved from GATES:

    • Mission number

    • Manifest number

    • Destination

    • Lift time and date


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Marine cont… Liaison Naha Port


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Mission cont…

  • Coordinate the movement of III MEF cargo for import, export and inland transportation.

  • Marine Liaison is the communication point between III MEF and the 835th Transportation Bn.

Import

Export

Inland


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Functions & Responsibilities cont…

  • Inbound & Outbound Surface Freight

  • Rolling Stock/General Cargo and Hazardous Material

  • Coordinate CULT Trucks

  • Process data for deployments


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Receiving Surface Freight cont…

  • Receive, coordinate, and distribute cargo from Naha Port and Aja Port.

  • All pure packed (one destination) containers received are distributed to their ultimate destination as marked on the TCMD.

  • All multi-service containers are processed and distributed directly from Naha Port.

  • All containers packed for multiple USMC Reporting Unit Codes (RUC) are sent to the Receiving Section at Bldg 401, Camp Kinser to be processed and distributed.


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Receiving of Vehicles cont…

  • Vehicles are off loaded at Naha Port and Aja Port.

  • Once vehicles are received, the Marine Liaison will coordinate with the receiving unit to set up a date and time to move the vehicles off the port.

  • All vehicles must be moved off the port within 72 hours.


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Shipping Surface Freight cont…

  • Advance documentation is forwarded from the Documentation Section to Marine Liaison. It is offered to the Ocean Cargo Booking Office (OCBO) for shipment. Average processing time is 3 days for general cargo and 7 days for hazardous cargo.

  • Once approved for shipment, the cargo is transferred to the 835th Transportation Bn.


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Shipping of Vehicles cont…

  • Message 240407Z MAR 99 from CG III MEF provides guidance on the shipment of vehicles.

  • Oversized vehicles that can not be containerized, such as 5-tons, AAV’s, LAV’s, should be moved to the port no earlier than 30 days of the projected load date, in order to avoid exposure to the harsh environment at the port.

  • Once vehicles are moved to Naha Port, they become property of the 835th Trans, Bn. and will not be tampered with.

  • The shipping units are still required to provide a contact team to aid in the loading of the vehicles.


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CULT cont…

  • The Marine Liaison is responsible for coordinating and typing contracts for both inland Transportation Of Things (TOT) funded movements and LMCC’s unit cargo request.


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Deployment Support cont…

  • The Marine Liaison is responsible for downloading MAGTF Deployment Support System II (MDSS II) data and transferring data into Transportation Coordinator Automated Information for Movement System (TCAIMS) in order to generate a TCMD.

  • Once data has been applied, the data is loaded to disk in WPS format and offered to OCBO for shipment.



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MISSION cont…

  • To receive, process, and physically distribute cargo that is shipped in a timely, accurate, and cost efficient manner to all III MEF unit’s aboard Okinawa .


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Containers (Seavans) cont…

  • Seavans are commercial or government owned containers.

  • Seavans are received from Aja Port and are transported to Bldg 401, Camp Kinser.


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Process Containers cont…

  • Upon arrival of a seavan:

    • Verify container number against weekly forecast. Ensure security seal is intact and seal number matches the copy TCMD.

    • Break the seal, open the seavan and remove original TCMD which is enclosed inside of seavan.

    • Unload the cargo, while verifying the contents on the shipping label against original TCMD.

    • Place cargo into designated area.


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Process Containers cont..... cont…

  • Cargo is marked by Calendar Date, RUC, building number and camp.

    • Scan cargo into AMS.

    • Place cargo into designated area based on camp delivery point.

  • Rerouting Seavans

    • If 60% or more of the cube of the seavan is consigned for one unit. Gear not belonging to unit is removed and processed at Bldg 401, Camp Kinser.

    • New security seal is placed on seavan and transported to unit.


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Delivery of Unit Cargo cont…

  • Verify cargo against truck manifest before loading truck.

  • Cargo is delivered to designated unit who signs for cargo.

  • Signed truck manifest are returned to Bldg 401 and closed out in the AMS.

  • Truck manifest is filed.


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Multiple Pack Cargo cont… (MULTI-PACK)

  • Multi-Pack Cargo is a shipping unit that contains multi-consignee.

  • Procedures for processing Multi-Pack Cargo is the same as a container.


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Overage, Shortage and Damaged Cargo cont…

  • For every shipment that is over, short and or damaged, a SF 361 (TDR) must be filled out by TMO in accordance with Chapter 210 of the DTR.

  • Copies of the TDR are sent to HQ MTMC, the shipper and ultimate consignee.

  • The cargo is still delivered to the ultimate consignee.

  • Copies of the TDR remain on file until a response is received from HQ MTMC.


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Commercial Cargo cont…

  • After notification from Commercial Agent a 380 EJ (Custom Declaration Form) is drafted.

  • The cargo is picked up from Naha Airport by CULT truck and cleared through customs.

  • Commercial cargo is processed like regular cargo.

  • Two ways that commercial cargo comes:

    • Door to Door (Direct Delivery)

    • Through Naha Airport (TMO will pickup and process like general cargo)


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BREAK cont…


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Transportation Enhancements cont…

  • Comm Infrastructure upgrades to bldg 401

  • TMO web page http://ww1.mcbbutler.usmc.mil/g4/TMOWeb/TMO_front.htm

  • AMS (Automated Manifesting System) Web Query


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