Spring 2011FCAT/FCAT 2.0
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Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT COORDINATOR TRAINING PRESENTATION. W_TAM iv; RMS_TAM vi . SPRING 2011 FCAT/FCAT 2.0. FCAT vs. FCAT 2.0 Students will participate in the following assessments: FCAT 2.0 Reading Grades 3 – 10 FCAT 2.0 Mathematics Grades 3 – 8

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Spring 2011FCAT/FCAT 2.0 SCHOOL ASSESSMENT COORDINATOR TRAINING PRESENTATION

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2372011springtraining materi alsrmsretake

Spring 2011FCAT/FCAT 2.0

SCHOOL ASSESSMENT COORDINATOR

TRAINING PRESENTATION


2372011springtraining materi alsrmsretake

W_TAM iv;

RMS_TAM vi

SPRING 2011 FCAT/FCAT 2.0

  • FCAT vs. FCAT 2.0

  • Students will participate in the following assessments:

    • FCAT 2.0 Reading

      • Grades 3 – 10

    • FCAT 2.0 Mathematics

      • Grades 3 – 8

      • No comprehensive Mathematics assessment for Grade 9

    • FCAT Mathematics Retake

      • Grade 10

    • FCAT Writing

      • Grades 4, 8, 10

    • FCAT Science

      • Grades 5, 8, 11

    • FCAT Reading Retake and/or Mathematics Retake

      • Retained Grade 10 and Grades 11-AD

  • Short- and extended- response items have been removed from all assessments.


Fcat fcat 2 0 testing windows

FCAT / FCAT 2.0 TESTING WINDOWS


2372011springtraining materi alsrmsretake

Training Packet

FCAT Writing Daily Test Administration Schedule*

*The 2011 FCAT Writing extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is March 1 – March 9, 2011.


2372011springtraining materi alsrmsretake

Training Packet

FCAT Retake

Daily Test Administration Schedule*

*The 2011 FCAT Retake extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is March 23 – April 7, 2011.

** CBT sessions may be scheduled during the entire one-week testing window. Paper based versions will be provided for students with allowable paper-based accommodations.


2372011springtraining materi alsrmsretake

FCAT RetakeDaily Test Administration Schedule(continued)

RMS_TAM

FCAT Retakes

  • Mathematics Retake - Untimed

    • Computer-based ONLY

      • Paper-based versions will be provided to students with allowable paper-based accommodations

    • Sessions may be scheduled during the entire one-week testing window selected by district

  • Reading Retake - Untimed

    • Paper-based or Computer-based

      • Paper-based: All schools must test on Wednesday, March 30

      • Computer-based: Sessions may be scheduled during the entire one-week testing window selected by district


2372011springtraining materi alsrmsretake

FCAT / FCAT 2.0 Reading, Mathematics, & ScienceDaily Test Administration Schedule*

*The 2011 FCAT RMS extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is April 5 – April 25, 2011.


2372011springtraining materi alsrmsretake

FCAT/ FCAT 2.0 Reading, Mathematics, & Science Daily Test Administration Schedule*(continued)

*The 2011 FCAT RMS extended testing window for the Visually Impaired (VI) and Hospital/Homebound Program students only is April 5 – April 25, 2011.

**All Grade 10 FCAT Mathematics Computer-Based testing sessions, including make-up testing, may be scheduled between days 3-10. Paper-based versions will be provided for students with allowable paper-based accommodations.


2372011springtraining materi alsrmsretake

RMS_TAM vi, 2-3

FCAT/ FCAT 2.0 Reading, Mathematics, & Science Daily Test Administration Schedule (continued)

Grade 10 Mathematics

  • Computer-based ONLY

    • Paper-based versions will be provided to students with allowable paper-based accommodations

  • One 160-minute session

    • Scheduled 10 minute break after 80 minutes

    • Individual breaks, as needed

  • Mathematics sessions may begin on Day 3

    Grade 10 students MAY NOT be tested with Retake students (e.g., these students may not be tested at the same time in the same computer lab).


Writing test materials

W_TAM 32

Writing Test Materials

School Boxes:

  • School Cover Memo

  • Packing List

  • PreID Rosters

  • PreID Labels

  • School Assessment Coordinator Kit – clear plastic bag

    • Document Count Forms

    • Paper Bands

    • Red Labels (TO BE SCORED Materials)

    • Yellow Labels (NOT TO BE SCORED Materials)

    • White Labels (Large Print and Braille), if applicable

  • Planning Sheets

  • Writing Prompt Sheets

  • Writing Folders

    Special Documents Boxes:

  • Special Document Kits, if applicable

    • Large Print and Braille Cover Memo

    • Document Count Forms

    • Special Document Return Envelope(s)

    • Test Materials


2372011springtraining materi alsrmsretake

W_TAM iv

What’s New for the 2011 FCAT Writing

  • Writing prompt has been removed from the Writing Folder

  • NO barcode numbers on the Writing Folder or Prompt Sheet

    • Used prompt sheets are still considered secure materials and must be collected after testing

    • Maintain a record of required administration information

    • New Administration Record/Security Checklist

      • No field for security numbers

      • Fields added for verifying that students have returned each type of secure document (Writing folders, prompt sheets, and planning sheets)

  • Packages of Writing Prompt Sheets may be opened on the day of testing or on the evening before testing, but NO EARLIER


2372011springtraining materi alsrmsretake

W_TAM iv, 16

What’s New for the 2011 FCAT Writing

(continued)

  • Writing PreID labels and rosters will arrive in districts two weeks prior to test administration and will not be included in the test materials shipment.

  • Large print Writing Folder is now 4 pages instead of 8 pages.

  • Test Group Code box has been added to the inside front cover of the Writing Folder.


Fcat fcat 2 0 rms test materials grades 3 11 and retake

RMS_TAM 219

FCAT / FCAT 2.0 RMS TEST MATERIALS GRADES 3-11 AND RETAKE

School Boxes:

  • School Cover Memo

  • Packing List

  • PreID Rosters

  • PreID Labels

  • School Assessment Coordinator Kit – clear plastic bag

    • Document Count Forms

    • Paper Bands

    • Peach Labels (TO BE SCORED – Grade 3 and Retake Materials)

    • Red Labels (Grades 4-11 TO BE SCORED Materials)

    • Yellow Labels (NOT TO BE SCORED Materials)

    • White Labels (Large Print, Braille, and One-Item-Per-Page Materials), if applicable

    • FCAT 2.0 Rulers (Grades 3 and 4 Mathematics only)

    • Reference Sheets

  • Work Folders, if applicable (CBT Grade 10/Retake Mathematics)

  • Reading Passage Booklets, if applicable (CBT Reading Retake accommodation)

  • Reading, Mathematics, and Science Test Books, Test and Answer Books, Answer Books, and Answer Folders


2372011springtraining materi alsrmsretake

W_TAM 57

RMS_TAM 219-220

FCAT / FCAT 2.0 RMS TEST MATERIALS GRADES 3-11 AND RETAKE (continued)

Special Document Boxes:

  • Special Document Kits, if applicable

    • Special Documents Cover Memo

    • White Labels (Large Print, Braille, and OIPP Materials)

    • Document Count Forms

    • Special Document Return Envelope(s)

    • Test Materials

  • Save the original boxes for returning large print, Braille, and OIPP materials.


Sample test materials what s new for the 2011 fcat fcat 2 0

RMS_TAM vii

Sample Test MaterialsWhat’s New for the 2011 FCAT/FCAT 2.0

  • Sample Test Materials (STMs)

    • Regular print STMs are provided in online format ONLY

      • http://fcat.fldoe.org/fcatsmpl.asp

    • Special document STMs are provided as paper copies

      • Delivered to selected schools January 2011

  • STMs can be used at any time, up to the day before the test, so that students become familiar with the format of the test(s).


Computer based practice tests what s new for the 2011 fcat fcat 2 0

Weekly Briefing #8746

Computer-based practice testsWhat’s New for the 2011 FCAT/FCAT 2.0

  • Computer-Based Test (CBT) Practice Tests (ePATs)

    • FCAT Reading Retake & FCAT Grade 10/Mathematics Retake

    • Instructions for the ePATs and answers to all practice tests are posted under the Resources tab at www.FLAssessments.com/ePATs

    • ePats scripts are found in the CBT test administration manual

    • All students who will participate in this administration MUST participate in a practice session conducted at their school.

      • Practice sessions should begin at least 3 weeks prior to the test administration window and the CBT test script MUST be used.

    • It should be noted that the purpose of the ePat practice tests is to familiarize students with the platform and item types, but the sample items are not intended to indicate the rigor or complexity of the actual test items. 


2372011springtraining materi alsrmsretake

W_TAM 1;

RMS_TAM 2

Students to be Tested

  • In general, all Florida public school students enrolled in tested grade levels (Grades 3-11) participate in the FCAT/FCAT 2.0 per Section 1008.22(3)(c)8, Florida Statute. Students must take the test appropriate for the grade level in which they are enrolled.

  • Writing: Grades 4, 8, 10

  • Reading: Grades 3-10

  • Mathematics: Grades 3-8, and 10

  • Science: Grades 5, 8, 11

  • Retained students at tested grade levels are expected to participate in FCAT / FCAT 2.0 Writing, Reading, Mathematics, and Science.


2372011springtraining materi alsrmsretake

RMS_TAM 2-3

Students to be Tested (continued)

  • EXCEPTION: Grade 10 students

    • First time Grade 10 students (students who entered Grade 9 in Fall 2009) participate in the Grade 10 FCAT 2.0 Reading and FCAT Grade 10/ Mathematics Retake.

      • Retained Grade 10 students DO NOT participate in scheduled Grade 10 tests.

      • Retained Grade 10 students DO participate in the Retake administration.

    • All students enrolled in Grade 10 participate in the FCAT/FCAT 2.0 regardless of any ACT or SAT concordant scores on file.


2372011springtraining materi alsrmsretake

RMS_TAM 2-3

Students to be Tested (continued)

  • RETAKE Tests in Reading and Mathematics:

    • Retained Grade 10 and Grades 11-AD students

      • who have NOT previously taken or passed one or both parts of the FCAT, or

      • who have NOT achieved an ACT or SAT concordant score(s) to meet their graduation requirement

    • Adult high school students who have not yet passed one or both parts of the FCAT required for graduation with a standard diploma

    • Certificate of Completion students

    • Students in the SECOND or THIRD year of the Three-Year Graduation Program


2372011springtraining materi alsrmsretake

RMS_TAM 3

Students to be Tested (continued)

  • Students that MAY NOT participate in Retake administrations

    • Students who have received a GED diploma

    • Students enrolled in grade levels below Grade 10

    • Home Education Program students

    • FTC Scholarship Program students

    • McKay Scholarship Program Private School students


2372011springtraining materi alsrmsretake

W_TAM 3;

RMS_TAM 4

Students to be Tested (continued)

  • English Language Learners (ELLs)

    • ALL ELLs are expected to participate in the FCAT/FCAT 2.0 Writing, Reading, Mathematics and Science tests no matter how long these students have been receiving services.

  • Students with Disabilities (SWD)

    • All students with disabilities participate in one of the following:

      • FCAT/FCAT 2.0 without accommodations

      • FCAT/FCAT 2.0 with accommodations

      • Florida Alternate Assessment


Students to be tested other programs

W_TAM 2-3, 6; RMS_TAM 3-4; Training Packet

Students to be tested: other programs

*District program not in the Test Administration Manual


Accommodations

W_TAM 4, 65-71,

RMS_TAM 5, 275-281

ACCOMMODATIONS

  • Students with Disabilities (SWD)

    • Accommodations stated in the student’s current IEP or 504 plan

      • Presentation

      • Responding

      • Scheduling

      • Setting

      • Assistive Devices

    • Emergency 504 Plan

      • Contact Mary Paz, ESE at 305-995-2799


Swd accommodations what s new for the 2011 fcat fcat 2 0

Weekly Briefing 9263

SWD AccommodationsWhat’s New for the 2011 FCAT/FCAT 2.0

  • Accommodated Computer-Based Tests (CBT) Practice Tests (ePATs)

    • FCAT Reading Retake & FCAT Grade 10/Mathematics Retake

    • Accommodated ePATs, all scripts, and instructions for the ePATs are posted under the Resources tab at www.FLAssessments.com/ePATs

    • The accommodated CBT forms types include:

      • Large Print

      • Color Contrast

      • Zoom

    • The accommodated CBT forms are available as single or combined accommodations:

      • Such as:

        • Large Print + Color Contrast;

        • Zoom + Screen Reader;

        • Zoom + Color Contrast + Screen Reader


Accommodations continued

W_TAM 4, 72;

RMS_TAM 5, 276, 282

ACCOMMODATIONS(continued)

  • English Language Learners (ELLs)

    • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan:

      • Flexible Setting

      • Flexible Scheduling

      • Additional Time

      • Assistance in Heritage Language

      • Approved Dictionary

    • ELL students in levels 1-4 only.


Test accommodations field in isis

Weekly Briefing # 9033

Test Accommodations Field in ISIS

  • Verify that all students requiring special assessment test materials have the proper test accommodation documented in the District’s Integrated Student Information System (ISIS).

    • Test Accommodations field on the Additional ESE Information screen in ISIS.

  • Please refer to Weekly Briefing #9033.

  • Note: Verify receipt of the Large Print (LP), Braille (BR) and One Item-Per-Page (OIPP) materials for all students who require them as soon as materials are delivered.


Test accommodations field in isis continued

Weekly Briefing # 9033

Test Accommodations Field in ISIS(CONTINUED)

For the 2010-11 school year, the options for the Test Accommodations field include the following (new options noted in bold italics):

  • C - Contracted Braille

  • U - Uncontracted Braille

  • L - Large Print

  • O - One item per page

  • P - Paper format test booklet instead of CBT

  • G - Large Print, Paper or CBT

  • Q - Unique accommodation, other

  • R – Reading Passage booklet for CBT only


Accommodation highlights

W_TAM 65-72

RMS_TAM 5, 275-282

Accommodation Highlights

  • Work with ESE and ESOL teachers to determine appropriate accommodations for each student.

  • IF included in the IEP, 504 Plan, or LEP Plan– extended time must be allowed.

    • A student with the accommodation of extra time must complete one session before continuing to the next session.

  • Accommodations may not alter what is being tested.

    • For example, reading passages may NEVER be read to students taking the Reading test.


  • Test administration and security procedures state and district requirements

    Test Administration and Security ProceduresState and District Requirements

    W_TAM 11, 73-76; RMS_TAM 16, 283-286;

    Training Packet

    • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

      • Adopted by School Board

      • General Guidelines

    • Florida Test Security Statute and Rule

    • School Procedural Checklist


    Prohibited activities florida statute and state board education rule

    W_TAM 11, 73-76;

    RMS_TAM 16, 283-286

    Prohibited Activities: Florida Statute and State Board Education Rule

    • Reading the passages, test items, or performance tasks.

    • Revealing the passages, test items, or performance tasks.

    • Copying the passages, test items, or performance tasks.

    • Explaining or reading test items or passages for students.

    • Changing or otherwise interfering with student responses to test items.

    • Causing achievement of schools to be inaccurately measured or reported.

    • Copying or reading student responses.


    Prohibited activities continued

    W_TAM 11, 73-76;

    RMS_TAM 16, 283-286

    Prohibited Activities (continued)

    • Allowing students to handle secure materials before or after test administration.

    • Leaving secure materials unattended.

    • Leaving secure materials in classrooms or taking them out of the building overnight.

    • Administering the FCAT to family members.


    Prohibited activities electronic devices continued

    W_TAM v, 25;

    RMS_TAM viii, Scripts

    Prohibited Activities: Electronic Devices (continued)

    • Possession of any electronic device that reproduces, transmits, calculates, or recordsIScause for invalidation.

      • “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible.

      • Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing.

    • Test administrators and proctors should also turn-off their electronic devices during testing.


    General security guidelines

    W_TAM 11, 33, 73-76;

    RMS_TAM 16, 283-286

    General Security Guidelines

    Do

    • Provide secure storage

    • Restrict access

      • 3 or fewer keys

      • Handle secure materials, including affixing of labels in a limited-access area

    • Maintain documentation

      • Chain of custody

      • Book assignment to students

    • Train test administrators and proctors

    • Monitor students during lunch break or extended breaks

    Do Not

    • Allow unauthorized access to materials or content

    • Open secure materials prior to date allowed

    • Allow untrained or uncertified staff to test students

    • Coach or provide assistance during test administration

    • View, review, copy, or debrief test content


    Reporting irregularities

    W_TAM 12-13;

    RMS_TAM 17-18

    Reporting Irregularities

    • All school staff are professionally responsible for ensuring appropriate administration procedures and reporting any irregularities.

      • Reporting procedures

        • Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security

          • School Assessment Coordinator/Principal

          • Student Assessment and Educational Testing

          • Region Center and/or appropriate District Administrative Office

          • Appropriate investigative unit, if applicable


    Reporting irregularities continued

    W_TAM 12-13;

    RMS_TAM 17-18

    Reporting Irregularities (continued)

    • School personnel must be prepared to provide documentation and information in support of subsequent investigations of an incident.

      • Testing conditions and test security protocol

      • Testing location of students, including a list of students who tested at the same location and their seating assignment

      • Academic history of students

      • Resolution of the incident

      • Steps implemented to avoid future losses or security breaches


    Other incidents

    W_TAM 12-13;

    RMS_TAM 17-18

    Other Incidents

    • Missing materials from shipment

      • Inform SAET immediately

    • Scoring irregularities identified during state or vendor scanning, scoring, and auditing procedures

      • PIM reporting on notification

    • Materials listed in state/vendor “Missing Materials Report”

      • Conduct thorough search

      • Return materials and/or provide documentation, as directed

      • Provide detailed report


    Planning for the test administration

    W_TAM 32-34; RMS_TAM 219-221;

    Training Packet

    Planning for the Test Administration

    • Identify a secure locked room to store test materials.

    • Verify counts of shrink-wrap packets against packing slip.

    • Report missing materials immediately.

      • Request additional test materials, if necessary.

    • Writing Administration

      • Writing Prompt Sheets may be opened, the evening of Monday, Feb. 28 or Tuesday, March 1 ONLY

    • Reading and Mathematics Retake Administration

      • You may open shrink-wrapped packets of secure test materials (with security numbers) 4 days before the first day of testing.


    Planning for the test administration continued

    W_TAM 32-34; RMS_TAM 219-221;

    Training Packet

    Planning for the Test Administration (continued)

    • Reading, Math, and Science Administrations

      • You may open shrink-wrapped packets of secure test materials (with security numbers) 7 days before the first day of testing.

    • Provisions for Testing to Consider

    • Testing Location Considerations

    • Computer-Based Testing Considerations

    • Maintain a record of security numbers of secure test materials.

      • Administration Record/Security Checklist

    • Verify PreID Roster and Labels

    • Train test administrators and proctors.

    • Assign a four-digit “Test Group Code” to each testing session.


    Provisions for testing to consider

    Provisions for Testing to Consider

    • Speak with school administrator to determine school-wide plan to address:

      • Parent notifications

      • Electronic devices

      • Test Script options

      • Lunch schedules

      • Late arrivals

      • Make-up testing


    Testing location considerations

    W_TAM 16, 34;

    RMS_TAM 222

    Testing Location Considerations

    • Use classrooms whenever possible.

    • Make sure that each room is free of distractions and has

      • Comfortable seating

      • Good lighting

      • Sufficient workspace

      • Adequate ventilation

    • Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.

    • Make sure that:

      • students are not facing each other when seated at tables.

      • students are not in seating (stadium or staggered) that allows them to easily view other students’ answers.

      • there is at least three feet between students.

    • Remove or cover all visual aids on student desks or displayed in the room, such as posters showing mathematical and scientific concepts.


    Computer based testing considerations

    Computer-based testing considerations

    • Allow sufficient work space for Work Folders and Reading Passage Booklets

    • Provide a secure testing environment

      • During the practice test, check the configuration of the room

      • Use visual blocks (e.g., file folders taped to the side of computers)

    • Consider the number of proctors needed based on the number of students tested.


    Preparing paper based test materials security numbers

    W_TAM iv; RMS_TAM 18

    Preparing paper-based test materials: Security Numbers

    • A security number consists of a nine-digit number followed by a check digit.

    • Written documentation of the number ranges must be maintained at all times during distribution and return of materials.

      • Pre-populated Administration Record/Security checklist is provided with a list of security numbers for all documents with security numbers assigned to each school

      • A blank copy of the checklist is provided as a perforated page in Appendix C of the manuals.

        • Test administrator may use the pre-populated administration record/security checklist, a blank copy of the checklist, or a comprehensive record of security numbers.

        • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

        • Security numbers of secure materials not already listed MUST be added to the record with the names of the students to whom the test materials are assigned.


    Location of security numbers

    W_TAM 10;

    RMS_TAM 19

    location of Security Numbers

    The Security Number will appear in these spaces.


    Administration record security checklist fcat writing

    W_TAM 13, 83

    Administration Record/ Security ChecklistFCAT Writing

    Sample form that can be downloaded from PearsonAccess into Excel. Not prepopulated, no security numbers on writing materials.


    Administration record security checklist fcat fcat 2 0 reading mathematics science and retake

    Administration Record/ Security ChecklistFCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake

    www.PearsonAccess.com/fl

    Pre-populated version of the form that can be downloaded from PearsonAccess into Excel


    2372011springtraining materi alsrmsretake

    RMS_TAM 20, 293

    Administration Record / Security Checklist FCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake (continued)

    Blank version of the form (located in Appendix C of the manuals)


    Preparing computer based test materials

    Preparing Computer-based Test Materials

    • Train test administrators and proctors

    • Administer practice session to all students

    • Login to PearsonAccess operational (blue) site

      • Verify the accuracy of ALL PreID student information

        • Add new students or delete students with inaccurate information for reentry, if applicable

      • Create classes and assign students to classes

      • Create test sessions and assign classes to test sessions

      • Print Student Authorizations Tickets

    • Provide Session Roster, Student Authorization Tickets, and test group codes to test administrator on the day of testing.


    Preidentified roster and labels

    W_TAM 8-9;

    RMS_TAM 12-13

    PREIDENTIFIED ROSTER AND LABELS

    • The student information generated by the vendor is based on students enrolled at your school as of January 21 2011.

      • A Control D report was generated with the PreID file information

  • Verify the information on the PreID Roster against the school’s student information database.

  • Verify that students are still enrolled and will be tested.

  • The PreID Roster includes the complete Social Security Number (SSN) or Florida Student Number for each preidentified student.

    • Only the last four digits of the SSN preceded by five Xs and followed by one X (XXXXX7884X) are printed on the PreID labels.

      • You are NOT required to grid the missing numbers of a SSN.

  • Always use the Florida ID number, not the District’s student ID number when verifying student’s information or when hand-gridding an answer document.


  • Preidentified roster and labels continued

    W_TA M 8-9;

    RMS_TAM 12-13

    PREIDENTIFIED ROSTER AND LABELS(continued)

    • Five elements MUST be correct on a student PreID label for Grades 4, 8, and 10 Writing, Grades 3-8 Reading and Mathematics, and Grades 5, 8, and 11 Science:

      • Student name

      • Student Florida ID number

      • District number

      • School number

      • Grade level

    • Four elements MUST be correct on a student PreID label for RETAKE:

      • Student name

      • Student Florida ID number

      • District number

      • School number

      • If any of the critical fields noted above are INCORRECT, do NOT use the PreID label.


    Pre identified student labels what s new for the 2011 fcat fcat 2 0

    W_TAM iv, 6-7;

    RMS_TAM vii, 11

    Pre-identified student labelsWhat’s New for the 2011 FCAT/FCAT 2.0

    • Student Grid Sheets and PreID labels

      • Ethnicity Category

        • Indicates whether a student is Hispanic or Latino

        • Grid Y for Yes OR N for No

        • Y or N is printed on student labels next to Hisp/Latino

      • Race Category

        • Grid Y for Yes OR N for No next to each category

        • Y may be gridded for more than one Race category

        • Race code(s) are printed on student labels next to Race


    2372011springtraining materi alsrmsretake

    W_TAM 9;

    RMS_TAM 14

    Incorrect or missing PreID Information

    • Incorrect PreID information on a student label that has been affixed to an UNUSED answer document

      • Student grid sheet of a non-preidentified document MUST be gridded with the correct elements

      • Document with incorrect label affixed should be returned with the NOT TO BE SCORED materials

    • Incorrect PreID information on a USED answer document

      • Student must, under the supervision of the test administrator, transfer his/her exact responses into a replacement answer document

      • Ensure the replacement has the same form code for the following:

        • Grade 3 Reading Test and Answer Book

        • Grade 3 Mathematics Test and Answer Book

        • Grade 4 Reading Test and Answer Book

        • Grade 4 Mathematics Test and Answer Book

        • Grade 5 Mathematics Test and Answer Book

        • Grade 5 Science Test and Answer Book

        • Grade 10/Retake Mathematics Test and Answer Book

        • Reading Retake Test and Answer Book


    Sample student label

    W_TAM 9;

    RMS_TAM 13

    Sample Student Label

    • Affix the label in the box in the lower left cornerof the student grid sheet.

    • Do not remove labels once they have been affixed.

    • Do not place a label over another label.


    2372011springtraining materi alsrmsretake

    W_TAM 10;

    RMS_TAM 15

    Sample Student Grid Sheet

    Registration Mark

    Student Information

    (must be completed by the student)

    Grade Level/Content Assessed

    Form Code

    Security Number Area

    Student Demographic Information

    Student Label Area

    Timing Tracks

    School Use Only

    DNS and UNDO bubbles

    Registration Mark


    2372011springtraining materi alsrmsretake

    W_TAM 58

    RMS_TAM 264-265

    Large Print (LP), Braille (BR) andOne-Item-Per-Page (OIPP)Instructions for Completing Student Grid Sheets

    IMPORTANT DISTINCTION:

    • For LP users, the student grid sheet on the front cover of the large print answer document must be completed.

    • For BR and OIPP users, the student grid sheet of the regular print answer book, answer folder, or test and answer book must be completed and included in each student's return envelope.

      Complete the student’s grid sheet in one of the following ways:

      • Affix the student’s verified PreID label in the lower left corner of the grid sheet in the box that reads Place STUDENT LABEL here.

      • If the student does not have a label, grid the student information with a No. 2 pencil.


    2372011springtraining materi alsrmsretake

    RMS_TAM vi, 6

    Materials

    What’s New for the 2011 fcat / fcat 2.0

    • New Braille ruler for Grades 3 and 4 students. Rulers will be included in the Braille test materials kits.

    • Session 4 of (Grades 3 and 4) Mathematics contains items that require a ruler.

      • Rulers should not be distributed for Session 3

      • Rulers will be provided on perforated sheets with other test materials

    Do not cut the edges of the ruler!


    2372011springtraining materi alsrmsretake

    RMS_TAM vi, 6

    Materials

    What’s New for the 2011FCat / Fcat 2.0 (continued)

    • Mathematics Reference Sheets for Grades 5-AD students and Science Reference Sheets for Grades 8 and 11 students will be packaged as stand-alone pages and shipped with test materials.

    • Mathematics Reference Sheets available on the FLDOE website:

      • FCAT, Grade 10/Retake http://fcat.fldoe.org/pdf/1011g10rfcatmrs.pdf

      • FCAT 2.0, Grades 6-8http://fcat.fldoe.org/fcat2/pdf/mg68rs.pdf

      • FCAT 2.0, Grade 5http://fcat.fldoe.org/fcat2/pdf/mg5rsr.pdf


    2372011springtraining materi alsrmsretake

    W_TAM 18;

    RMS_TAM 6-9; 25-28

    Materials Allowed During Testing

    * Grades 3 & 4 FCAT 2.0 Mathematics Session 4 ONLY


    2372011springtraining materi alsrmsretake

    W_TAM 4, 18;

    RMS_TAM 27-28

    Elementary SchoolDocument Configuration


    2372011springtraining materi alsrmsretake

    W_TAM 4, 18;

    RMS_TAM 27-28

    Middle SchoolDocument Configuration


    2372011springtraining materi alsrmsretake

    W_TAM 4, 18;

    RMS_TAM 27-28

    High SchoolDocument Configuration


    Lp and br record student responses for writing

    W_TAM 59;

    RMS_TAM 240

    LP and BR Record Student Responses for Writing

    • Students using large print materials will record their responses directly in the large print Writing folders.

      • If a student provides verbal or signed responses, the test administrator MUST record the student’s responses directly in the large print Writing folder.

      • Do not use a regular print folder.

    • Students who use Braille materials will record their responses on Braille paper.

      • Contractor will transcribe the student’s response from the Braille paper into the regular print Writing folder.

      • If a student provides a verbal or signed response, the test administrator MUST record the student’s response in the regular print Writing folder.


    Lp br and oipp record student responses for rms

    W_TAM 59

    RMS_TAM 240

    LP, BR, and OIPPRecord Student Responses for RMS

    • Students using large print materials will record their responses directly in the large print test and answer book.

      • If a student provides verbal or signed responses, the test administrator MUST record the student’s responses directly in the large print book.

      • Do not use a regular print answer document.

    • Students who use Braille materials will record their responses on Braille paper.

      • Contractor will transcribe the student’s responses from the Braille paper into the regular print answer book, answer folder, or test and answer book.

      • If a student provides verbal or signed responses, the test administrator MUST record the student’s responses in the regular print document.

    • Students who use OIPP materials will record their responses in the OIPP test and answer book .

      • School staff MUST transcribe the student’s responses from the OIPP book into the regular print answer book, answer folder, or test and answer book.

        If a student is using multiple learning media (e.g., a student uses Braille materials and records his or her responses in a large print answer document), make sure that ALL of the student’s responses are in ONE answer document type.


    Training test administrators and proctors

    W_TAM 33;

    RMS_TAM 29, 220

    Training Test Administrators and Proctors

    • ALL personnel involved in the FCAT / FCAT 2.0 administration must receive training prior to the FCAT / FCAT 2.0 administration and sign a FCAT / FCAT 2.0 Administration and Security Agreement Form.

      • All signed forms must be retained at the school site for 1 year following the release of results.

      • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

        • Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures.

      • Only instructional certified personnel may serve as test administrators.

      • Instructional certified personnel AND support staff may serve as proctors.

      • Test administrators must become familiar with the script before the first day of testing.

        • Test script must be read verbatim.


    Proctor duties and responsibilities

    W_TAM 12; RMS_TAM 17

    Proctor Duties and Responsibilities

    • School Personnel may

      • Prepare, distribute, and collect materials under direct supervision of the test administrator

      • Complete student grid sheets

  • Non-school Personnel may

    • Assist in monitoring test administration only

    • Only be used as an “extra” pair of eyes

  • M-DCPS students may NOT serve as proctors.

  • *It is recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.


    Fcat fcat 2 0 administration and security agreement form

    W_TAM 79

    RMS_TAM 289

    FCAT / FCAT 2.0 Administration and Security Agreement Form


    Supervise test administration

    W_TAM 21, 35

    RMS_TAM 30, 223

    Supervise Test Administration

    • During testing, ensure that students:

      • clear their desks of all materials except the appropriate test materials

      • use only No. 2 pencils (mechanical pencils, ink pens, highlighters, crayons, colored pencils, markers, correction fluid, etc., are NOT permitted)

      • do not have books, notes, scratch paper, or electronic devices of any kind (except FCAT/FCAT 2.0 calculator) during testing, even if they do not use them

      • do not talk or make any disturbance

      • work independently

      • work in the correct session and record their answers in the appropriate area

    • Test administrators MAY NOT:

      • talk with students about test items

      • help students with their answers

      • check through books

      • return books to students after they have been collected

      • discuss test items or answers with students even after all test materials have been returned and testing has been completed


    Required administration information

    W_TAM 16

    RMS_TAM 24

    Required Administration Information

    • Schools must maintain the following information for each testing room:

      • Students assigned to the room – Student Name and Florida ID Number

      • Attendance Information – Present, Present but Invalidated, Absent, Withdrawn

      • Unique Security Number (9-digit number) of the Secure Document Assigned to Each Student (Not for Writing)

      • Test Group Code (4-digit number)

      • Grade Level (Not for Retake)

      • Verification that student returned all secure materials after testing

      • Signatures of test administrators and school assessment coordinators

      • Dates for when documents are received and returned


    Computer based test administration

    computer-based test Administration

    • Ensure visual barriers are used

    • Check student ID / names on Student Authorization Tickets

    • Login to PearsonAccess

    • Manually start test sessions

    • Actively proctor testing rooms

    • Resume test sessions for students that exit the test

    • Manually stop test sessions

    • Mark sessions complete for students that did not resume the test or never logged into the test

    • Invalidate tests, if applicable

    • Record ESE / 504 and ELL accommodations used, if applicable

    • Complete online comment forms


    Security log

    W_TAM 17, 81

    RMS_TAM 25, 291

    Security Log

    • Schools are required to maintain an accurate Security Log for each testing room.

    • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

      • Applies for a short break, regardless of how much time he/she spends monitoring a testing room.

    • A perforated Security Log can be found in Appendix C of the manuals.

    • Blank document can also be found at www.PearsonAccess.com/fl under the Support tab.


    Security log continued

    W_TAM 81

    RMS_TAM 291

    Security Log (continued)


    Test group code

    W_TAM 16,

    RMS_TAM 24

    Test Group Code

    • A test group code is a security measure to identify groups of students tested together. 

      • Generate a four-digit numeric code to assign to each testing room.

      • Record the test group code in the Administration Record/Security Checklist.

      • The scripts for administering the tests include instructions to be read to the students to grid the test group codes onto their answer documents.

      • Groups with different test group codes may NOT be merged.  


    Test invalidation policies and procedures

    W_TAM 14

    RMS_TAM 21-22

    Test Invalidation Policies and Procedures

    • Purpose of test invalidation is to identify when the validity of test results has been compromised.

    • Test administrators should discuss situations involving possible invalidation with the school assessment coordinator and the situation should be investigated immediately.

    • A test MUST be invalidated if any of the following circumstances occur:

      • A student has an electronic device during testing.

      • A student is cheating during testing.

      • A student is disruptive during testing.

    • Return ALL invalidated tests with the DNS bubble(s) gridded with all other TO BE SCORED (red-labeled) materials.

      • This will ensure that the student’s record is on the electronic file, but the student will not receive a score.


    Test invalidation policies and procedures continued

    W_TAM 15

    RMS_TAM 22

    Test Invalidation Policies and Procedures(continued)

    A test MAY be invalidated if any of the following circumstances occur:

    • A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time.

    • A student was given an accommodation not allowed on the FCAT/FCAT 2.0.

    • A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan.

    • A student was not provided an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan.

    • An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).


    Defective materials

    W_TAM 15

    RMS_TAM 22-23

    Defective Materials

    Test Books

    • If a defective test book is identified before testing, give the student a replacement book.

      • Return defective books with the NOT TO BE SCORED materials.

    • If a student discovers he/she has a defective test book during testing, give the student a replacement test book with the same form code.

      • If the same form code book is not available, give the student a book with any form code, and bubble the replacement form code on the student grid sheet.


    Defective materials continued

    W_TAM 15

    RMS_TAM 22-23

    Defective Materials (continued)

    Answer Documents

    • If a defective answer document (answer folder, answer book, and test and answer book) is identified before testing, give the student a replacement document.

      • Return defective documents with the NOT TO BE SCORED materials.

    • DNS bubble MUST be gridded if any of the following circumstances occur:

      • Document is defective and USED

      • Student Name, Student Florida ID Number, District Number, School Number, OR Grade Level (except for Retake) is INCORRECT on a label affixed to a USED document

      • A student label has been placed over another student label on a USED document

        If any of the three circumstances occurs during testing, give the student a replacement document. When the student completes the session, he/she must, under the supervision of the test administrator, transfer the exact responses from the defective document to the replacement.


    Defective materials continued1

    W_TAM 15

    RMS_TAM 23

    Defective Materials (continued)

    Answer Documents

    • Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials.

      • Preidentified document belongs to a student who has withdrawn before testing begins.

      • Preidentified document belongs to a student who has been absent during the entire testing window.

      • Document is defective and UNUSED.

      • Preidentified information is incorrect and the document is UNUSED.


    Sample do not score dns undo bubbles

    W_TAM 14

    RMS_TAM 21

    Sample DO NOT SCORE (DNS) &UNDO Bubbles

    Writing Sample

    Reading, Mathematics, and Science Samples


    Clarification for score reporting

    W_TAM 59

    RMS_TAM 267

    Clarification for Score Reporting

    • Students must take both sessions (session 1 and 2) in order to receive a score.

      • If a student is absent and unable to make-up one of the two sessions, then you will need to invalidate the answer document.

  • Only one answer document per student for each subject-area test may be submitted for scoring.

    • If a student has to make-up a session, all responses from both sessions must be in the same answer document.

    • If a student is using multiple learning media (e.g., a student uses Braille materials and records his or her response in a large print document), make sure that the student’s complete response is in ONE answer document type.


  • Organizing test materials for return

    W_TAM 30, 36

    RMS_TAM 217, 224

    Organizing Test Materials for Return

    • Verify that all distributed secure materials have been returned.

    • Check for and remove

      • Any stray Writing planning sheets, Writing prompt sheets; Mathematics ( Grades 5-AD) and Science (Grades 8 and 11) Reference Sheets; rulers (if applicable)

    • Make copies of and file the following:

      • records of required administration information collected by test administrators

      • all Security Logs

    • Verify DNS and UNDO bubbles.

    • Set aside in a secure location All “NOT TO BE SCORED” materials.


    Organizing test materials for return continued

    W_TAM 30, 36-37

    RMS_TAM 224, 227-231

    Organizing Test Materials for Return (continued)

    • Prepare “TO BE SCORED” materials into the following stacks by program, grade level, and document type, if applicable

      • Florida K-8 Virtual School Continuity Program “TO BE SCORED” Answer Documents

        • Connections Academy (71/7078)

        • Florida Virtual Academy (50/7079)

      • Miami-Dade Online Academy (13/7001) “TO BE SCORED” Answer Documents

      • Home Education Program (13/9998) “TO BE SCORED” Answer Documents

      • McKay Scholarship Program (13/3518) “TO BE SCORED” Answer Documents

      • Florida Tax Credit Scholarship Program (97/9999) “TO BE SCORED” Answer Documents

      • Merrick Hospital/Homebound Program (13/9732) “TO BE SCORED” Answer Documents

      • Your School’s “TO BE SCORED” Answer Documents


    Prepare your school s to be scored documents for return

    W_TAM 37-38

    RMS_TAM 225, 231-233

    Prepare Your School’s TO BE SCORED Documents for Return

    • Complete a separate Document Count Form for each grade level and document type

      • Verify the accuracy of the NUMBER OF “TO BE SCORED” ANSWER DOCUMENTS (Box 5) on the count form. An inaccurate number on the form will delay the scanning process.

      • Verify that you have included all documents from make-up sessions before you complete each form

      • Do not combine documents for more than one grade level and document type under the same count form.

      • Do not copy blank document count forms

    • Place each completed Document Count Form on top of the first stack of corresponding “TO BE SCORED” answer documents

    • Complete and secure Paper Bands

      • Do not use staples, paper clips, or tape to seal the bands


    Document count form

    Document Count Form

    Make sure the count you enter is accurate; inaccurate counts can delay the scoring process.

    W_TAM 37, 38, 39, 40

    RMS_TAM 225-226


    Paper band

    W_TAM 38, 39, 41

    RMS_TAM 227

    Paper Band


    Prepare other programs to be scored documents for return

    W_TAM 30, 36-37

    RMS_TAM 224, 227-231

    PREPARE OTHER PROGRAMS TO BE SCORED DOCUMENTS FOR RETURN

    • Complete a separate Document Count Form for each program, grade level, and document type, if applicable

      • Miami-Dade Online Academy (13/7001)

      • Home Education Program (13/9998)

      • McKay Scholarship Program (13/3518)

      • Florida Tax Credit Scholarship Program (97/9999)

      • Merrick Hospital/Homebound Program (13/9732)

  • Verify the accuracy of the number of “TO BE SCORED” answer documents

  • Do not combine documents for more than one program, grade level, and document type under the same count form

  • Do not copy blank document count forms

  • Place each completed Document Count Form on top of the first stack of corresponding T”O BE SCORED” answer documents

  • Complete and secure Paper Bands

    • Do not use staples, paper clips, or tape to seal the bands


  • Packaging diagram

    W_TAM 43

    RMS_TAM 233

    Packaging Diagram

    (71/7078)

    (50/7079)

    Miami Dade Online Academy

    (13/7001)

    Merrick

    Hospital/Homebound

    (13/9732)

    Note:

    Place invalidated documents marked DNS below the Document Count Form and include in count.


    Preparing not to be scored for return

    W_TAM 44

    RMS_TAM 234

    Preparing NOT TO BE SCORED for Return

    • Place all “NOT TO BE SCORED” materials in boxes.

      • Test books (used and unused).

      • Unused documents (preidentified and non-preidentified).

      • Defective documents with DNS bubbles gridded.

      • Reading Passages Booklets (Computer-Based Testing)

    • No special order is required.


    Computer based testing materials for return

    computer-based testing materials for return

    • Securely store any hand-held calculators

    • District Assessment Coordinator Only Box:

      • All Mathematics Work Folders (used and unused)

      • Original Test Administration Records

        • Security Logs

        • Session Rosters

    • Not To Be Scored (yellow-labeled) boxes

      • Reading Passage Booklets, if applicable

    • Keep at the school for one calendar year:

      • Student Authorization Tickets

      • Copies of all records of administration information


    Writing return label reference chart

    WritingReturn Label Reference Chart


    Reading mathematics science and retake return label reference chart

    Reading, Mathematics, Science, and RetakeReturn Label Reference Chart


    District assessment coordinator only box

    District assessment coordinator Only Box


    Special documents steps for returning lp br and oipp

    W_TAM 60-62

    RMS_TAM 271-272

    Special documentsSteps for Returning LP, BR, and OIPP

    • Verify that all distributed secure materials have been returned.

    • Make copies of and file the following:

      • Records of required administration information collected by test administrators

      • All Security Logs

    • Open each Special Document Return Envelope and verify that each envelope contains documents for one student only.

    • Verify that each student grid sheet has been completed correctly or has a PreID label affixed.

    • Verify DNS and UNDO bubbles.

    • Complete a Document Count Form for each student by grade level and document type.

    • Verify the completed information on the outside of each student envelope and seal the envelope.

    • Place all TO BE SCORED and NOT TO BE SCORED materials into the boxes in which they arrived.


    Packaging diagram1

    Packaging Diagram

    Special Documents

    W_TAM 63


    Return schedule fcat writing

    Training Packet

    Return Schedule FCAT WRITING


    Return schedule fcat retake

    Training Packet

    Return Schedule FCAT Retake


    Return schedule fcat fcat 2 0 reading mathematics and science

    Training Packet

    Return Schedule FCAT / FCAT 2.0 Reading, Mathematics, and Science

    *Note: Due to the contractor’s return schedule, all Grades 3-5 must be returned to TDC no later than April 27, 2011 (NO EXCEPTIONS).


    Pick up schedule fcat fcat 2 0 reading mathematics science and retake

    Training Packet

    Pick-up ScheduleFCAT / FCAT 2.0 Reading, Mathematics, Science, and Retake

    • Zap Courier Service will pick-up from schools, as follows:

    FCAT calculators remain at the school site, except for Visually Impaired calculators.


    Online comment forms

    Online comment forms

    • Forms located at www.PearsonAccess.com/fl under the Support tab

      • Test Administrator

      • School Assessment Coordinator

  • Please complete the comment form online

    • Encourage your test administrators to also complete the comment form online.


  • 2372011springtraining materi alsrmsretake

    Reminders for the 2011 FCAT/FCAT 2.0

    • FLDOE encourages schools and districts to consider recycling manuals and other non-secure ancillary materials after scores have been reported.

    • Districts/schools are required to adhere to the daily testing schedule, unless a request for a change was made by the district and approved by the FDOE.

    • Test administrators are required to use ALL of the allotted time in each test session and should not end a session early.

    • A student with the accommodation of extra time must complete one session before continuing to the next session.

    • If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test.


    2372011springtraining materi alsrmsretake

    Reminders for the 2011 FCAT/FCAT 2.0 (continued)

    • Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.

      • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.

    • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

      • Carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures.

      • District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT/FCAT 2.0 Administration and Security Agreement.

      • Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members.


    2372011springtraining materi alsrmsretake

    Reminders for the 2011 FCAT/FCAT 2.0 (continued)

    • Forms and materials located at www.PearsonAccess.com/fl under the Support tab

      • Comment Forms

        • Student (CBT only)

        • Test Administrator

        • School Coordinator

        • District Coordinator

          Ensure that comment forms are reviewed before testing and complete them after testing.

      • Training Materials

      • Administration Record/Security Checklist

      • Materials Return List

      • Special Documents Materials Return List

      • Missing Materials Form

      • Test Irregularities and Security Breaches Form

      • Braille Scripts


    Training materials link

    Training Materials Link

    The state’s training materials are available at :

    www.pearsonaccess.com/fl

    click on Support tab

    Training materials from today’s training are available at:

    http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp


    Contact information

    Contact information

    Student Assessment and Educational Testing

    Maria C. Bruguera, Director

    Email: [email protected] or

    Mara Ugando, Staff Specialist

    Email: [email protected]

    Phone: 305-995-7520

    Fax: 305-995-7522


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