2012 destination imagination training for score room
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2012 Destination ImagiNation Training for Score Room. Manny Alvarez & Steve Donley Liberally plagiarised from many experts Thanks to all that have contributed!. Useful email addresses Cell Phone Numbers. Score Room Masters. Important Websites.

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2012 Destination ImagiNation Training for Score Room

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2012 destination imagination training for score room

2012 Destination ImagiNation Training for Score Room

Manny Alvarez & Steve Donley

Liberally plagiarised from many experts

Thanks to all that have contributed!


Score room masters

Useful email addresses

Cell Phone Numbers

Score Room Masters


Important websites

Important Websites

  • Destination ImagiNationhttp://www.idodi.org

  • Capital Region Destination ImagiNationhttp://capital.texasdi.org

  • Score Site http://www.nh-di.org/discoring

  • DI Appraiser Basics

    http://www.diuniversity.org


Good vs bad of being part of the score room

You can’t tell anybody!

You have to be get it correct (accurate !)

You must stay all day (7am-finished)

You will probably go crazy from looking at numbers

You know who wins first!

In charge of tournament. No score room = no tournament

Free food! (breakfast and lunch)

Good Vs. Bad of being part of the Score Room


Overview of the training

Overview of the Training

  • Score Room Mission

  • 2012 Challenges

  • Score Room Mission

  • Paperwork Flowchart

  • Scoring Guidelines

  • Individual Jobs for Score Room

  • Handling Problems

  • Final Thoughts


2012 destination imagination training for score room

2012 Challenges


2012 destination imagination training for score room

Challenges & Texas Colors

  • A: Assembly RequiredOrange/Salmon

  • B: The Solar StageYellow

  • C: Coming AttractionsBlue

  • D: News to MePink/Red

  • E: Hold it! Green

  • PO:The World CanvasGrey

  • IC     Purple

  • Score room   Black

  • Rising Stars Built to LastWhite


Primary mission

Primary Mission

  • The primary Mission of a DI Score Room is to provide the announcer at the conclusion of a tournament with an accurate list of place finishes for the teams that competed at that tournament.

  • Help keep the tournament running smoothly

  • Get everyone home at a reasonable hour

    • Goal: All scores Complete 1 hr before the award ceremony

  • Accuracy

  • Efficiency

  • Timeliness


Score room mission

Accuracy is foremost.

The suggested procedures result in all scoring operations being done twice by independent people.

These two people must agree on the resulting computation.

Never erase a score

Initial ALL changes

Score Room Mission


Score room mission1

Efficiency is defined as computing the final scores by the time that the Tournament Director expects them to be done.

Typically final scores are available about an hour or less after the last team performance.

Score Room Mission

  • Efficiency is secondary to Accuracy.


Score room mission2

Score Room Mission

  • Timeliness

    • Process paperwork ASAP

    • Don’t Hold on to Packets! Process and move on to the next step, then file!

    • Have everything completed well before the scheduled awards ceremony


Paperwork flow central

Data Entry 1

Final Score

storage area

Paperwork Flow - Central

Appraisers

Appraisers

Challenge Sites

Appraisers

Appraisers

Appraisers

Head Appraiser

Appraisal Team

Organizer

Team Manager

Runner

Logs all

Time(s) In

Time(s) Out

Score Room

Gate Keeper

Results TM, HA

Checker

Paper Work Manager

File Manager

Data Entry 2


Paperwork flow hybrid

Data Entry 2

Data Entry 1

Final Score

storage area

Paperwork Flow - Hybrid

Appraisers

Challenge Sites

Appraisers

Appraisers

Team Manager

Appraisers

Appraisers

Head Appraiser

HA & TM Copy

Appraisal Team

Organizer

Checker (optional)

Runner

Check digits and / or USB Flash Drive electronic check

Logs all

Time(s) In

Time(s) Out

Gate Keeper

Score Room

Checker (optional)

Paper Work Manager

File Manager


Scoring guidelines

Objective - Non-averaged scores

0, 5, 10, 15

all appraisers agree

Subjective - Averaged scores

USS Appraiser ranges 1-30

will vary between appraisers

Rounding – Score program does this for us

2 digits to right of decimal .666 > .67 and .333 > .33

Zero Score

if element is not present

all appraisers scoring that element must agree it was not there

Deductions

all appraisers must agree

reason(s) must be noted

Deduction Worksheet with highlighted entry

Scoring Guidelines


Individual responsibilities

Individual Responsibilities

  • Appraiser

  • Appraisal Team Organizer- Site

  • Score checkers

  • Computer operators

  • Score runner

  • Gate keeper

  • Paperwork Manager

  • Score Room Challenge Master


Appraiser

Appraiser

  • Complete the Appraiser Score Sheet

    • Must complete all assigned items and no more!

    • Must be legible

    • Must agree on all deductions, zero scores or non averaged scores (0, 5, 10, 15)


Appraisal team organizer

Appraisal Team Organizer

  • Collect Appraiser forms, envelope and all paperwork from the team.

  • Check for legibility and any missing items

  • Place all paperwork in envelope, give to runner to deliver to checker & Computer Operator

  • Receive Head Appraiser and Team copies from computer operator - log times in for Head Appraiser.

  • Log times when team has received their copy


Making up the score packet

Making up the Score Packet

  • Team label on the upper left corner of envelope

  • Please put the papers in this order—it really helps

    • Deductions worksheet

    • Weigh-in sheet (Structure only)

    • Weight held sheet (Structure only)

    • Appraisers sheets

      • in the order that they appear on the printed

        Appraiser Assignment sheet form

    • Prep area sheet

    • Everything else last

      • No score-relevant information

    • Stickies on the special stickies sheet stay at the appraisal site to give back to Team manager with team scores

      • ONLY positive comments! Trash inappropriate ones…

Label

Status Dots


Score checkers

Score Checkers

  • Check incoming score sheets for completeness & legibility

    • Check Weight help calculation (structure only)

      • Write initials next to calculation if in score room

    • Check order of paperwork

      • Deduction Work sheet

      • Weigh-in Sheet (structure only)

      • Weight held sheet (structure only)

      • Appraiser sheets (in order)

      • Prep Area sheet

      • extra material last

  • Pass to Computer Operators.

    • Optionally trade off with Computer operators


Checking scores

Checking Scores

  • Never have two team’s paperwork out in your work area at once!

    • If your Head Appraiser needs you to look at something, put the current team’s paper away!

  • After checking, please put the score sheets in the order that they appear on the printed Appraiser Assignment sheet form before sending to score room.


Score checker

Score Checker

  • Ensure Legibility

  • Common Errors

    • Subjective vs Objective

      • Objective all must agree

    • Range

    • Deductions


Computer operators

Computer Operators

  • Will use provided Computers & Printers

  • Computer Proficiency very helpful!

  • Importance of accuracy in typing numbers

  • 1st Entry Operators

    • Enter scores from appraiser sheets

      • Check weight held calculation if not already initialed

    • Place all remaining paperwork in team envelope and pass to 2nd entry computer operator

  • 2nd Entry Operators

    • Reenter scores from appraiser sheets

    • Check is automatically done when saved

      • Occasionally enter bad data to verify check

    • Print 1 Team, 1 Head Appraiser and 1 Score Room Copy

      • Score Room Copy into envelope

      • Team and HA copies get returned to site in folder

  • Can download program and be familiar with it (http://www.nh-di.org/discoring)


Tournament summary window

Tournament Summary Window

  • Scoreboard for the tournament

    • number of teams

    • number whose scores are incomplete

    • when they should finish

    • when the scores were printed

  • Drill down to a challenge level


Drilling down to enter scores

Drilling Down to Enter Scores

  • List of teams in a challenge level

    • performance time

    • status

      • being scored?

      • TC done?

      • IC Done?


Enter team scores d etail mode with appraisers

Enter Team Scores (Detail Mode with Appraisers)

  • Results in fewest errors

  • Requires data entry of all appraisers’ scores

  • No Number Cruncher needed (Appraisal team Organizer instead)

  • Computer verifies ranges

    • Verifies appraiser agreement for objective scores

  • Computer calculates it all

  • Computer scales the final results and prints them


Error checking

Error Checking


Entering item specific deductions

Entering Item-Specific Deductions

  • Click on the square checkbox to the left of the item’s title

  • Fill in the deduction value and the reason

  • Note that deductions can be a percent of the awarded score (not the max score!)

Click on “OK” to close the deduction dialog box


Setting up or changing appraisers

Setting up or changing Appraisers

1

2

3

Best to assign a single appraiser for entering Other Deductions!


Score runners

Score Runners

  • Very Important Job!

  • Introduce yourself to Head Appraiser, Appraisal Team Organizer and Gate Keeper

  • Pick up completed score packets from competition sites

    • Team challenges

    • Instant challenges

  • Deliver score packets to score room check-in

  • Make scheduled runs


Gate keeper

Gate Keeper

  • Accept all incoming packets

  • Log in and out times on IC/TC Check Lists

  • Log out paperwork leaving score room for questions.

  • Do not let unauthorized individuals in score room


Paperwork manager

Paperwork Manager

  • Pick up incoming folders from gatekeeper and transfer to the correct computer operator

  • Pick up completed folders from Computer Operators.

  • Deliver HA and Team score printouts to return folder

  • File folders in appropriate boxes by challenge and update checklist

  • If scores are pulled after filing, hand walk the returned envelope to computer operators and identify actions needed


Score room challenge master

Score Room Challenge Master

  • Knowledge of

    • the challenges

    • scoring program

    • how calculations are done

    • all score room jobs

  • Recruit and train

    • appraisal team organizers

    • score room personnel


How to handle issues

How to Handle Issues

  • Talk with your score room leader

  • Mark team with an Issue in the program

    • Enter explanation in Modify Team dialog box

  • Print Appraiser Feedback form or use “yellow sticky” to describe issue

  • Put all paperwork in the package

  • Put on a red sticker

  • Log team red in the Check-In program

  • Return to team challenge room for correction


Issues form modify team dialog

Issues Form (Modify Team dialog)


Processing issues cont

Processing Issues (cont.)

When a red sticker packet comes back in

  • Log it in

  • Goes to head of the queue for the first computer

    • It is an older packet than those we’re processing

  • Could be from

    • A change we requested

    • A change the Head Appraiser is requesting

      • They can cover our green sticker with red


Sticker management

Sticker Management

Good packet after 1st entry – put a green sticker on packet

Bad packet during 1st entry – put a red sticker on packet – return for problem resolution

MJA

Good packet after 2nd entry and check – initial green sticker – Send to File

Bad packet during 2nd entry – add red sticker – return for problem resolution

Problem resolved and re-run through 1st entry – add a green sticker

Good packet after 2nd entry and check – initial green sticker – Send to file

MJA


Entering item specific deductions1

Entering Item-Specific Deductions

  • Click on the square checkbox to the left of the item’s title

  • Fill in the deduction value and the reason

  • Note that deductions can be a percent of the awarded score (not the max score!)

Click on “OK” to close the deduction dialog box


Entering other deductions

Entering “Other” Deductions

  • Deductions are not normally editable as a safety measure.

  • To enable:

    • Right click in the score area

    • Select “Modify Deductions”

    • Or, “Alt-D” for you keyboard types

  • All deductions MUST have a reason

    • Entered in the second computer


Instant challenge

Instant Challenge

  • IC Scores can be calculated by the score program again this year.

    • 1st set instant challenge to be used

    • Note: No information about the challenge is shown in the score program. Preserves IC confidentiality

    • The rest works just like Team Challenge.


Practice

Practice

  • Some people will not be doing data entry

  • Everyone should be familiar with the scoring program

    • In case of illness, etc.

  • If you haven’t used it before, please download it and practice

    http://www.nh-di.org/discoring/


Scoring goals

Scoring Goals

  • Ensure that every team gets the full credit they deserve for their challenge solution

    • And only the credit they deserve

  • Turn scores around promptly

    • Allows team managers to review them

  • Maintain the confidentiality of the scores

    • Never leave your paperwork unattended

  • Let everyone get home at a reasonable hour

  • Have fun in the process


Questions

QUESTIONS!

  • Ask and we’ll see if we can answer.


2012 destination imagination training for score room

Thank You!

… for your time.

… for your generosity.

… for your service.


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