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The Final Year Project at WKWSCI

The Final Year Project at WKWSCI. Your Official FYP Online Guide!!. Dr. Marko M Skoric, FYP Coordinator (CR) Ms. Deana Kanagasingam, Assistant Manager (Undergraduate Studies). F Y P Schedule AY11/12. FYP Registration. August 29 th 2011 Finalize your FYP Supervisor

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The Final Year Project at WKWSCI

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  1. The Final Year Project at WKWSCI Your Official FYP Online Guide!! • Dr. Marko M Skoric, FYP Coordinator (CR) • Ms. Deana Kanagasingam, Assistant Manager (Undergraduate Studies)

  2. FYP Schedule AY11/12

  3. FYP Registration • August 29th 2011 Finalize your FYP Supervisor • You must have the approval of the Faculty Member before you register him/her as your FYP Supervisor

  4. FYP Registration • Aug 1-29, 2011- Online Registration & Confirmation of Project Groups via Student Link • StudentLink >>> Acad Matters >>> Survey/Subject Option >>> SCI Final Year Project • The earlier you register, the better (just in case your Supervisor decides to change his/her mind!) 

  5. FYP Registration To register your FYP, you need the following information ready: You’ll need all these information ready before you register: a)     Project Title (Tentative – can be updated next Sem) b)    Description of Project (Tentative – can be revised next Sem) c)     Type of Project (Pick from list)** d)    Supervisor(s) Name (s) e)     Group Members' Names according to Matriculation Card

  6. Types of Projects

  7. Grading Criteria for Projects • Each type of project has its own set of grading criteria. Students should work with faculty to develop their projects based upon these guidelines:1 Audio/Radio 2 Combination Projects 3 Feature Writing 4 Illustrated Feature Writing 5 Multimedia 6 Photojournalism 7 Public and Promotional Communication Research 8 Public and Promotional Communication Project 9 Research 10 Scriptwriting etc Check the latest grading criteria on the website

  8. IRB Submission for FYP • The University has set up the Institutional Review Board (IRB) to review research projects involving human subjects. • IRB is applicable before any research study is conducted. The purpose is to promote ethical research and protect human subjects involved in research projects. • Exempted vs. Expedited cases • There are two types of applications. FYP Students are to submit an ‘Exempted’ application which takes at least 2 weeks to process. • Sensitive research topic such as Politics, Minority Groups, Religion etc. will fall under the ‘Expedited’ application which will take 4-8 weeks to clear from the University IRB Office. • Projects which involve any audio or video recording will also be liable for an ‘Expedited’ application. • The forms will be distributed to all FYP students by the fourth week of the term. • Students can inquire more regarding the IRB process from respective supervisors or to contact SCI-IRB@ntu.edu.sg for more information.

  9. Submission Deadlines –Mark these dates in your diaries • Submit interim report to Supervisor 9 Dec 11 (Fri) • Update FYP Project Description & Details online 11 – 31 Jan 2012 • Submit Final Report to Mdm Lim & Ms Indra at Level 4 General Office27 March 2012(Tues) 12.00pm • **Oral Presentation Day**16 April 2012 (Mon)

  10. What should be on your Cover Page • Your Projects should be accompanied by a Cover Page which includes: • Your Project ID (Number) • Your Project Title • Your Supervisor’s Name (s) • Your Group Members’ Names DO NOT LIST YOUR MODERATORS’ NAMES on the project and its cover page. There’s no need for customisation (as it slows down the sorting process)!

  11. Submission Deadlines –Mark these dates in your diaries • Submit Receipts & Claim Form through group leader to FYP Supervisor for Endorsement 16 April 2012 (Monday) • Submit Endorsed FYP Subsidy Claim Form (and supporting Receipts) to Mdm Lim at Level 4 General Office. 16 April 2012 (Monday) • Submit softcopy of revised final report and any additional required material (CDs, DVDs, Photojourn books, etc.) to DR-NTU 10 May 2012 (Thursday)

  12. FYP Claim Guidelines • Students should carefully plan their FYP budgets. The School will only provide subsidy for 50% of expenses, up to a maximum of S$200 per FYP, whichever is lower. • Not all expenses will be reimbursed and the School reserves the right to determine the types of items that can be subsidized. • If an FYP is financially sponsored by an external organization, the FYP Committee shall determine whether the FYP group is eligible for subsidy from the School.

  13. FYP Claim Guidelines • Students can only claim reimbursements at the end of their FYPs. • Claim forms must be: 1. Accompanied by Receipts (otherwise your claims will be rejected outright) 2. Signed by the FYP supervisor 3. Submitted (after endorsement) to Madam Lim (4th floor General Office) by 03 May 2012 (Thursday) The School shall only reimburse the FYP team leader.

  14. FYP Claim Forms- download here

  15. Other Useful Forms-download here

  16. Late Policy: Late submissions will have 5 points per day deducted from the final grade. The weekend will count as 2 days. Groups who submit their project on time and then re-submit new copies a few days later are subject to the late policy. The late penalty may be waived in the event of *serious illness, death or other events beyond the students’ control. The FYP committee, in consultation with the FYP supervisor and Asst Chair, will approve the waiver and set a later deadline.

  17. The Fine Print “a later deadline” means 1-3 days later • “events beyond the students’ control”: • In all of the late cases last year, the students did not inform their supervisors of their plans or the difficulties they were experiencing. Some of these problems cropped up as early as January and February. The supervisors all said that if they had known about the problems, they could have worked with the students to solve it and meet the deadline. • Other examples of projects that came in later were cases where the students did not anticipate equipment slow-downs or difficulties as part of their planning for completing a project. So for example, waiting until the day of the deadline to take the FYP report to the printers was not seen as an event beyond the students’ control. Likewise, waiting until the day before FYP projects are due to execute your final mix and discovering that the mixing board settings have been seriously changed was not seen as an event beyond the students’ control.

  18. DR-NTU

  19. Things to remember … • Plan well ahead; work out a schedule for meeting the supervisors and also completing work as planned • Check out with clients (esp. sponsored projects) and explain to them the importance of your project and your completion deadlines • If you are doing a research/PPC research FYP involving human subjects, you need to obtain an IRB approval before you start your study • If finances are involved, make sure that the client is ready to fund you for the project. Prepare the budget and get it approved by the client • OR if you are sourcing for funds, do make sure that you have enough and if necessary consult your supervisor and sign an agreement with them. • In case of problems, please inform your FYP Supervisor immediately.

  20. Want to Avoid Disappointment??? Anticipate problems (and prepare solutions) Keep your supervisor(s) in the loop Keep Ms. Deana Kanagasingam or Dr. Marko Skoric in the loop (if needed)

  21. Q & A

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