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IFTA TAX RETURNS. By: Trina Kluever Pauli (WI) Ghyslaine Lepage (QC) Krystal Miller (NH). You reported what ?. We all receive strange tax returns, for example: Total miles does not equal total jurisdictional miles Identical returns which occur every quarter

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Ifta tax returns

IFTA TAX RETURNS

By: Trina Kluever Pauli (WI)

Ghyslaine Lepage (QC)

Krystal Miller (NH)


You reported what
You reported what ?

  • We all receive strange tax returns, for example:

    • Total miles does not equal total jurisdictional miles

    • Identical returns which occur every quarter

      • MPG is always a 4.0, 5.0 or 6.0

      • Total Miles and Jurisdictional Miles appear to be estimated numbers based on rounded miles, (5,000 miles or 750 miles)

    • Impossible MPG (miles per gallon) or KML (kilometre by litre)

    • Non continuous jurisdictions- meaning a licenses is in NH and travels to FL but missing reporting miles to states in between

    • Total gallons do not equal the taxable paid fuel.



Licensees should maintain
Licensees, should maintain:

  • Mileage/Distance Records

    • Driver Truck Logs

    • GPS Reports

    • Origins and destinations

    • Routes of travel

    • Beginning and ending odometer readings

    • Bills of lading

  • Fuel Records

    • Fuel invoices

    • Fuel statements

    • Fuel receipts

    • Bulk Tank Reconciliation and Disbursement Log


What should we do with these strange returns
What should we do with these strange returns ?

  • Contact licensee and explain how to complete the quarterly tax return

  • Enter the tax return as filed and see if the return goes into an exceptions mode

  • Refer the licensee to the audit department


The following slides will give you

some examples

What do you think is so strange ?


What should we do
What should we do ?

  • Give more information on how to complete an IFTA return

  • Audit these carriers, especially if the problem occurs every quarter

  • Educate staff and industry


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