Streamlining Safety Operations Through the Widespread Use of Mobility Tablets

1. Streamlining Safety Operations Through the Widespread Use of Mobility Tablets ASSE PDC Las Vegas, 2013 Rich Baldwin, CSP U.S. Director, HSE PCL Construction Jim Barry Vice President, HSE PCL Construction

2. Technical Assistance • Present are three PCL staff members who will help answer technical questions: • Somsong Phungtham • Galina Delude • Jeremy Zimmerman

3. Content • Introduction • The Need for Mobility Tablets • Overview of Safety Systems • The Evolution of the PCL SMC • Development of the SMC for Mobility • Benefits • Negative Aspects • Mobility Tablet Training • Summary

4. Introduction

5. Introduction • Managers’ complain – “Too much time in the office!” • Initial computer use for safety was limited • iPad introduced in 2010 • Widespread use in construction

6. Introduction • Construction applications developed • BIM • Schedules, engineering drawings

7. The Need for Mobility Tablets

8. The Value of Field Presence • HSE staff more valuable in the field

9. The Value of Field Presence • Observe and correct hazards • Presence reminds others to be safe • Assist and help to train supervisors

10. Overview of Safety Systems

11. Overview of Safety Systems • The PCL Safety Management Center (SMC) is a data gathering and reporting system that is designed to: • Reduce the time spent in creating safety reports • Improve the accuracy of safety statistics • Provide real time safety trend analysis data and graphs • Enable accurate review of safety data and trends

12. Overview of Safety Systems • The SMC collects HSE information on: • Behavioral Safety Observations • Pre-Job Safety Inspections and Audits • Incidents • HSE Inspections • Field Safety Meetings • District/Project HSE Committee Meetings • Subcontractor Hours • Monthly Safe Action Plans

13. Overview of Safety Systems • Collecting Data Enables: • Trend analysis of: • Incident Causes • Incident Types • Body Parts Injured • Updating of OSHA Logs

14. Overview of Safety Systems

15. PCL SMC Evolution

16. PCL SMC Evolution • Originally developed in 2005 • Research and trial and error involved • Forms modeled after those in the HSE Manual • InfoPath was used for data entry • InfoPath Forms were saved to Windows SharePoint Services 3.0

17. PCL SMC Evolution • InfoPath Forms Services Technology • In MS SharePoint Server 2007 Enterprise CAL • Also in MS Office Forms Server 2007.

18. PCL SMC Evolution Since 2005, additional forms and capabilities added to SMC • Use of mobility tablets requires completely different systems • Users with web browser access do not need to have InfoPath installed • Subcontractors can access our SMC on the web

19. PCL SMC Evolution • To run off-line, Windows 8 or iPad SMC application is needed • The complexity of the HSE forms required the development of unique applications • Using off-the-shelf forms would have reduced development costs

20. PCL SMC Evolution • Project Resources Library • Access to cache of documents readily available anytime • HSE Manuals • Trade contractor information • JHAs • Fed and State OSHA and Provinical Standards

21. PCL SMC Evolution • Project Resources Library • Competent persons log • Training records • Trend analyses • Engineering drawings • Critical lift plans • Populated from project, district or corporate office

22. Development of the SMC for the Mobility Tablet

23. Development of the SMC for the Mobility Tablet • Initiated December, 2011 • First – the Business Requirements Document • Authored by business analysts and safety pros • Details refined by IT specialists • A road map with every spec and capability outlined

24. Development of the SMC for the Mobility Tablet Aim was to move from InfoPath to web-based forms • Anyone with web browser supporting HTML 5 and CSS 5 can use SMC • Any device can be used… Windows 8 or iPad • Subcontractors or JV partners can access SMC

25. Development of the SMC for the Mobility Tablet • User requirements continually updated • Beta testing by projects and individuals • Training conducted

26. Development of the SMC for the Mobility Tablet Development was not without difficulties: • Overseas technical assistance was aborted • Developers didn’t have too many places to turn to for help since Windows 8 was so new • Navigation Menus required improvement

27. Benefits of a Mobility Tablet

28. Benefits of a Mobility Tablet Data entry in field • Data entry much faster because we only have to do it once • Web-based applications available to all on project • Field presence beneficial • Trends identified in real time

29. Benefits of a Mobility Tablet Incident investigations faster • Witnesses interviewed in the field • Pictures taken at the scene • Reference materials available • Voice and handwriting to text ability • Report form completed

30. Benefits of a Mobility Tablet

31. Benefits of a Mobility Tablet Inspection reports done in the field • Complex PCL system easier to use • Hazard categories on-line • Digital pictures of findings inserted • Voice and handwriting to text ability • References available on-line • Near instantaneous report submittal speeds notifications and trend analysis

32. Benefits of a Mobility Tablet

33. Benefits of a Mobility Tablet Behavioral safety observations submitted in the field • Critical items checklist blocks marked • Voice and handwriting to text used for notes • Digital pictures of observation taken • Tablet entries made after the observation is complete

34. Benefits of a Mobility Tablet Safety meetings documented • District, project and special HSE committee meetings • Field safety meetings • Names of attendees • Meeting dates and content • Persons leading the meeting • Meeting data immediately available

35. Benefits of a Mobility Tablet

36. Benefits of a Mobility Tablet Pre-Job Safety Instruction (PSI) • Record PSI audits in the field • Document PSI accomplishment • Important to measure subcontractor participation • Reports assessed in district and corporate office

37. Benefits of a Mobility Tablet

38. Negative Aspects of Mobility Tablet Use

39. Negative Aspects of Mobility Tablet Use The advantages are overwhelming, but there are negative aspects • Field users could be distracted and at risk

40. Negative Aspects of Mobility Tablet Use • Evidence shows that SMC entries are faster on a desktop computer • Initial start-up costs are high • Tablets and applications add costs to the project • Craft worker perception may be negative • Training is required

41. Mobility Tablet Training

42. Mobility Tablet Training Face-to face training to use tablets is done on each site • An IT and HSE professional do the training on each site • Two days in duration • Power Point and on-site, hands-on elements • Tablet can be used for training craft workers in brief sessions

43. Summary

44. Summary • Value is apparent • Evidence from beta testing shows that HSE professionals are able to devote far more time to the field • Beta testers are enhusiastic • More worker contacts assured • Use broadens to all supervisors

45. DISCUSSION

46. Streamlining Safety Operations Through the Widespread Use of Mobility Tablets ASSE PDC Las Vegas, 2013 Rich Baldwin, CSP U.S. Director, HSE PCL Construction Jim Barry Vice President, HSE PCL Construction