U s department of labor employment and training administration
Download
1 / 56

U.S. Department of Labor Employment and Training Administration - PowerPoint PPT Presentation


  • 373 Views
  • Uploaded on

U.S. Department of Labor Employment and Training Administration. Reporting and Data Validation Updates Presenters: Wes Day Barbara Strother Greg Wilson ETA’s Office of Performance and Technology. Presentation Overview.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'U.S. Department of Labor Employment and Training Administration' - nida


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
U s department of labor employment and training administration l.jpg

U.S. Department of LaborEmployment and Training Administration

Reporting and Data Validation Updates

Presenters: Wes Day

Barbara Strother

Greg Wilson

ETA’s Office of Performance and Technology


Presentation overview l.jpg
Presentation Overview

  • Discuss WIA and Wagner-Peyser reporting requirements and due dates

  • Review ETA’s performance reporting system

  • Review ETA’s data validation initiative and new software


Required reports l.jpg
Required Reports

  • Annual Report required for WIA

    • 9091

  • Quarterly reports are required for WIA and Wagner-Peyser/VETS

    • 9090 and 9002A-E, VETS 200A-C

  • Monthly WIA and Wagner-Peyser reports (ARRA)

    • 9147, 9148, 9149

  • Workforce Investment Act Standardized Record Data (WIASRD)


Annual py 2008 draft due dates l.jpg
Annual PY 2008 DRAFT Due Dates

  • Monday, August 17, 2009: Validated PY 2008 4th quarter 9002 and VETS 200 reports

  • Monday, August 17, 2009: Wagner-Peyser Report Validation and Data Element Validation summaries for PY 2008 4th quarter 9002 and VETS 200 report

  • Thursday, October 1, 2009: Validated PY 2008 WIA Annual Report

  • Thursday, October 1, 2009: WIA Report Validation summary

  • Thursday, October 15, 2009: PY 2008 WIASRD file

  • Tuesday, February 1, 2010: WIA Data Element Validation

    NOTE: All files must be submitted by 11:59 PM Eastern Daylight Time


Quarterly and monthly due dates l.jpg
Quarterly and Monthly Due Dates

  • Quarterly Reports are due 45 days after the end of the quarter.

    • Example: 1/1/09 - 3/31/09 report due 5/15/09

  • Monthly Reports are due 15 days after the end of the month.

    • Example: 7/1/09 - 7/31/09 report due 8/17/09

    • First report due July 15th


Grantee reporting system ebss l.jpg
Grantee Reporting System - EBSS

  • States submit their reports to ETA using the Grantee Reporting System (aka EBSS)

  • EBSS – Enterprise Business Support System

    • http://www.etareports.doleta.gov


Grantee reporting log in screen l.jpg
Grantee Reporting Log In Screen

http://www.etareports.doleta.gov


Passwords l.jpg
Passwords

  • One for Wagner-Peyser Reporting

  • One for WIA Reporting

  • One for Wagner-Peyser Data Validation

  • One for WIA Data Validation

    For password assistance, contact: [email protected]







Monthly reporting guidance l.jpg
Monthly Reporting Guidance

Training and Employment Guidance Letter No. 24-08 includes

  • Detailed descriptions of reports

  • Report specifications

  • Timelines

    Available at: http://doleta.gov/directives/





Wia quarterly reporting guidance l.jpg
WIA Quarterly Reporting Guidance

Workforce Investment Act Quarterly Report: General Reporting Instructions and ETA Form 9090

Available at: http://www.doleta.gov/performance/Reporting





Table o local performance l.jpg
Table O – Local Performance

Table O contains information by Local Workforce Board

  • States should review to see if ETA has the most current listing of local areas and their ETA assigned numbers

  • States should send any updates to ETA no later than August 25

  • send updates to [email protected]



Wia annual reporting guidance l.jpg
WIA Annual Reporting Guidance

Workforce Investment Act Annual Report: General Reporting Instructions and ETA Form 9091

Available at: http://www.doleta.gov/performance/Reporting



Wiasrd intro l.jpg
WIASRD - Intro

Workforce Investment Act Standardized Record Data (WIASRD)

  • Individual records (not aggregate)

  • Very important for ad-hoc analysis

    • Type of training

    • Demographics

    • Outcomes


Wiasrd updates l.jpg
WIASRD - Updates

Updates for 2008

  • Adds valid values to Other Non-WIA Programs (WIASRD field 326) to allow states to code American Recovery and Reinvestment Act of 2009 co-enrollments

  • Designates WIASRD field 313c as a “Special Projects” field


Wiasrd submission tips l.jpg
WIASRD – Submission Tips

  • Uploading WIASRD files to EBSS can be very time consuming.

  • ETA processes WIASRD files overnight and provides the state with a status the following day.

  • Some tips to reduce WIASRD upload time include:

    • Zip your file

    • Remove unnecessary characters

    • Firefox is faster than IE


Wiasrd tips continued l.jpg
WIASRD – Tips Continued

The slow way – 626 characters:

"000000000","18810118","2","3","2","2","2","3","3","3","2","1","2","1","3","1","2","2","2","12","2","","2","2","1","1","4","1","00000","19020503","19021010","2","2","1","2","2","2","2","","2","","","","","","","","","","","","","","","","","","","","1","2","","","2","2","2","2","999999999","0","2","1","2","2","2","1","1","","","","1","1","2","1","","1","1","02001.00","","01712.00","","03112.00","03094.00","01182.00","00000.00","00000.00","5","","3","3","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","","“

The fast way – 283 characters:

000000000,18810118,2,3,2,2,2,1,2,2,3,3,3,2,1,2,1,3,1,2,2,2,12,2,,2,2,1,1,4,1,00000,19020503,19021010,2,2,1,2,2,2,2,,2,,,,,,,,,,,,,,,,,,,,1,2,,,2,2,2,2,999999999,0,2,1,2,2,2,1,1,,,,1,1,2,1,,1,1,2001,,1712,,3112,03094,1182,0,0,5,,3,3,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,


Wiasrd the future l.jpg
WIASRD – The Future

  • Quarterly submissions beginning March 31, 2010.

  • Includes participants and exiters.

  • Now is the time to fix problems.


Don t forget wagner peyser l.jpg
Don’t Forget Wagner-Peyser!

  • Monthly and Quarterly Reports

  • Submitted to ETA via EBSS

  • Quarterly Guidance: ETA 9002 and VETS 200 Data Preparation Handbook No. 406

  • Monthly Guidance: Training and Employment Guidance Letter No. 24-08


Basic reporting review l.jpg
Basic Reporting Review

  • Monthly WIA and Wagner-Peyser Reports

  • Quarterly WIA and Wagner-Peyser Reports

  • Annual WIA Report

  • WIASRD


Part 2 data validation l.jpg
Part 2: Data Validation

ETA’s data informs the Legislative and Executive branches of government as well as media, researchers, and the public.

Without Data Validation, ETA is not able to assess the accuracy of its data.


How does data validation work l.jpg
How Does Data Validation Work?

Two separate processes are required to ensure that performance data is reliable:

  • Report Validation ensures that aggregate reports are calculated correctly.

  • Data Element Validation ensures that the data elements in the participant records used to calculate aggregate reports are accurate.


Data validation guidance l.jpg
Data Validation Guidance

  • TEN 14-02: To inform the workforce investment system of the data validation initiative for employment and training programs. Issued May 28, 2003.

  • TEGL 3-03: Data Validation Policy for Employment and Training Programs. Issued August 20, 2003.

  • TEGL 3-03, Change 1. Issued August 20, 2004.

  • TEGL 3-03, Change 2. Issued October 20, 2004.

  • TEGL 3-03, Change 3. Issued July 15, 2005.

  • TEN 9-06: Program Year 2005/Fiscal Year 2006 Performance Reporting and Data Validation Timelines. Issued August 17, 2006.

  • TEN 19-07: Program Year 2006/Fiscal Year 2007 Performance Reporting and Data Validation Timelines. Issued December 11, 2007.

  • TEN 09-08: Program Year 2007/Fiscal Year 2008 Performance Reporting and Data Validation Timelines. Issued September 3, 2008


Data reporting and validation software l.jpg
Data Reporting and Validation Software

Data Reporting and Validation Software (DRVS) version 7.2 released May 6, 2009.

  • Use for PY2008 Annual Report and 2009 Quarterly reports

  • Adds valid values to Other Non-WIA Programs (WIASRD 326) to allow states to code American Recovery and Reinvestment Act of 2009 co-enrollments

  • Fully implements the Literacy/Numeracy calculation per TEGL 17-05, Change 2

  • Designates WIASRD 313c as a “Special Projects” field


Drvs available here l.jpg
DRVS – Available Here!

DRVS is available at: http://www.doleta.gov/performance/Reporting/tools_datavalidation.cfm


Drvs is essential to reporting l.jpg
DRVS is Essential to Reporting

  • Processes the WIA Quarterly and Annual Reports, and the Wagner-Peyser/VETS quarterly performance reports

  • Provides all functions necessary for validation

    • Compares reports

    • Sampling and data accuracy analysis

  • Uploads performance reports and validation error reports to ETA


Reporting of validation results l.jpg
Reporting of Validation Results

  • DRVS produces:

    • Report validation summary

    • Data element validation summary and analytical reports

  • WIA and LX DRVS creates files with the annual report validation values for upload to ETA


Drvs reporting options screen l.jpg
DRVS Reporting Options Screen

This reporting option screen is for the WIA annual report covering Program Year 2008.


Creating rv extract files for wia l.jpg
Creating RV Extract Files for WIA

  • State IT staff produce extract file with participant records for all participants and exiters included on the appropriate report

  • Extract file format is based on the WIASRD (with extra fields added to help locate participant files in one-stops – sampling unit, WIB Name, Office Name, Case Manager, and User Field)


Loading extract file into drvs l.jpg
Loading Extract File into DRVS

State staff import the extract file into the data validation software

The software processes the file and builds performance outcome groups

Multiple edit checks



Reload files if necessary l.jpg
Reload Files if Necessary

  • Review error and duplicate reports

  • Determine whether the extract file must be regenerated or reformatted based on whether the number of errors is significant

  • Load the entire modified extract file if necessary

    • DRVS will not import additional records into a file that has already been imported.


Uploading the wia annual report to drvs l.jpg
Uploading the WIA Annual Report to DRVS

  • To calculate the error rate, the software must have the state’s reported values

  • Import the item totals from the WIA Annual Report into the reported count input form

  • The validation software provides the capability to e-submit the report to ETA



Report validation summary l.jpg
Report Validation Summary

  • After reported values from the WIA Annual Report have been imported the software produces the report validation summary

    • Calculates the difference between the validation and reported values

    • Displays an error rate for each reported value

  • DRVS can e-submit the report to ETA



How does data validation work again l.jpg
How Does Data Validation Work? (again)

Two separate processes are required to ensure that performance data is reliable:

  • Report Validation ensures that aggregate reports are calculated correctly.

  • Data Element Validation ensures that the data elements in the participant records used to calculate aggregate reports are accurate.


Data element validation l.jpg
Data Element Validation

  • Report will not be accurate if the data being used by the software are wrong

  • Requires checking data elements against source documentation to verify compliance with federal definitions

    • States identify state-specific source documentation

  • DRVS produces worksheets for state staff to enter source documentation review


Source documents l.jpg
Source Documents

  • Source documents support the validity of a data element

  • States should identify state-specific source documents


Location of source documents l.jpg
Location of Source Documents

  • Most source documentation will be located in the One-Stop center

  • Some source documentation will be stored at the state level

    • Wage record information is checked against state’s wage record files

    • There may be other central administrative data files


Sampling methodology l.jpg
Sampling Methodology

  • DRVS selects a sample of records from a sample of offices in the state

    • Ensures that not every office needs to be visited for WIA

  • DRVS selects a sample of records from each performance outcome

    • Ensures that results will represent the overall quality of the state’s data


Overview of tasks for data element validation l.jpg
Overview of Tasks for Data Element Validation

  • Determine how validation will be done

  • Assemble worksheets and arrange visits to offices

  • Gather supporting documentation at office and complete worksheets

  • Upload result to DRVS and then submit to ETA


Required reports revisited l.jpg
Required Reports - Revisited

  • Annual Report required for WIA

  • Quarterly reports are required for WIA and Wagner-Peyser/VETS

  • Monthly WIA and Wagner-Peyser reports (ARRA)

  • Workforce Investment Act Standardized Record Data (WIASRD)

…and don’t forget the Data Validation results!


That s all folks l.jpg
That’s All Folks…

For additional information, please visit:

http://www.doleta.gov/performance/reporting

Email:

[email protected]

[email protected]


ad