Integrated Computerised Information System (ICIS) for Water Resources Department 30 th May 2012

1. Integrated Computerised Information System (ICIS)for Water Resources Department 30th May 2012

2. Agenda for today • What is ICIS ? • ICIS Objectives • ICIS Vision • Approach for Implementation of ICIS • Components of ICIS • Functional Areas & Modules • Conceptual Architecture • Data Digitization • Training Programs • Present Status • Concluding Remarks

3. What is ICIS? & its objectives Integrated Computerized Information System (ICIS) is an ambitious project being implemented as one of the components of MWSIP. It was conceptualized to achieve the following objectives: • Providing IT infrastructure up to Division / Sub division level & Improved efficiency of administration • Enhanced services to citizens and farmers • Improved data connectivity • Better water resource management by providing data related to the availability and demand of water

4. ICIS Vision • To harness technology to transform WRD into a modern and service driven department through better collaboration, efficiency and effectiveness; and to make it a focal point of reference for information on matters related to water resources in Maharashtra.”

5. Benefits to Water Resources Department • Availability of all requisite information to decision makers • Standardization of processes • Improvement in efficiency • To improve service to citizens and farmers • Proper & economical use of available resources.

6. Benefits to citizens/farmers Citizens/farmers will get following information/services through WRD website: Information: • Project wise reservoir status, water entitlement and rotation schedule • Released flood discharge, flood alerts, status @ strategic locations • Information about water user associations (WUAs) • Water tariff, circulars, notifications, reports • Proactive disclosure (as per RTI) of each office under WRD • Budget allocation and expenditure • Legislative questions and answers Online services: • Application for water • Receipt of pass for water, bill and payment for water charges • Filing grievance and checking the status of application • Status of one’s land acquisition or rehabilitation • Download various forms e.g. RTI application

7. Approach for ICIS Implementation WRD has appointed PricewaterhouseCoopers (PwC) as Project Management Consultants for this initiative. • Scope of PWC • Mapping different Business Processes ( AS-Is Study) • Business Processes Re-Engineering. • Conceptualization of an ideal IT Solutions • Overall project management of ICIS. • PwC shall assist WRD in every aspect of ICIS not even up to “Go-Live” but also during sustenance period of 18 months.( Overall Contract Period 77 Months)

8. Components of ICIS • Development of Management Information System (MIS): • Existing WRD processes have been studied & re-engineered • The processes are divided into 8 functional areas and 34 modules. • MIS is being developed by M/s Wipro Ltd • Providing IT infrastructure for WRD offices: • IT infrastructure consists of network equipments and user level hardware • User level hardware (desktops, printers etc) is required for day-to-day use of MIS and other departmental work • WRD offices require network connectivity in order to use the MIS • It will be achieved by connecting WRD offices (up to division/sub division level) to MSWAN

9. ICIS Implementation Plan • Package 1 or RFP I • Development of Application Software • Procurement of Server Side Hardware • Package 2 or RFP II • Network setup • User Side Hardware setup • Network Components : WAN + LAN • WAN connectivity will be provided by MSWAN • WRD will create LAN in second package

10. ICIS Strategy ICIS 1 People 2 Process Technology 3 Focuses on all three pillars – people, process and technology • Re-designing the business processes • Re-aligning of people and roles to process requirements • Deploying appropriate IT infrastructure

11. Development of MISFunctional Areas of WRD

12. Project Investigation (F1) • Project Investigation & clearing New Project. (M1) • Hydrological Data (M2)

13. Designing (F2) • Designing (M3) • Consultancy (M4) • Development of Small Hydro Projects (M5)

14. Construction (F3) • Land Acquisition, Rehabilitation & Clearences (M6) • Preparation of Estimates and DTP (M7) • Construction Activity, contract management, • Monitoring Physical & Financial Progress. (M8) • Execution through Mechanical Organisation (M9) • Monitoring of Projects funded through AIBP (M10) • Inspection & Quality Control (M11)

15. Maintenance (F4) • Dam Safety / Monitoring (M12) • Maintenance of Completed Irrigation Projects (M13) • Land Reclamation (M14) • Flood Control & Disaster Management (M15)

16. Water Management (F5) • Delineation of Command & WUAs (M16) • Water Entitlement (M17) • Water Release Schedules (M18) • Assessment, Billing and Recovery (M19) • Water Auditing and Benchmarking (M20)

17. Training (F6) • Training (M21) • Professional Examinations (M22)

18. RESEARCH (F7) Material / Soil / Steel Testing (M23)

19. Support Functions (F8) • Monthly Accounts / Reconciliation with Treasury & AG (M24) • Inspection / Audit Report Compliance (M25) • Assembly / Parliamentary Questions, Reply & Assurance Monitoring (M26) • Right to Information Cases (M27) • Asset Management (M28) • Litigation Management (M29) • Meeting Management (M30) • Library Management (M31) • Grievance Redressal (M32) • Reservation of Inspection Bungalows (M33)

20. Key Features of ICIS • Scalability-System will handle increasing requests without adversely affecting response time. • Security- End-to-end security blanket is provided to protect applications, services, data & IT infrastructure as per security standards - Secured login - Role / Rule based login to particular modules / services - Types of Access Rights 1. Create 2. Read 3. Update 4. Delete User will not be allowed to access forms / report / database beyond his rights. • Digital Signature - System will ask for digital signature for user who intends to create / approve /delete / update the data. • Language Support - English + Marathi (through unicode) • Payment Gateway :for receipt of Online payments • On line help desk.

21. Data Digitization • Data digitization means entering various legacy data & current data into prescribed data tables, forms / templates & its validation. • Legacy Data Digitization : Responsibility of WRD • S/W developer shall provide necessary training for data entry. Master data will be created in one module e.g. names of all corporations, circles, divisions etc. & it will be auto populated in remaining modules. • Data digitization will be carried by department personnel. • Data protocol will be finalised. i.e. for data to be entered in the system, data entry points will be defined & its validation shall be done by next higher office.

22. Training • Different types of trainings for different set of employee profiles will be given by Wipro people. • For Senior Management ( EE & Above) • For end users ( Dy. Engineer , JE & below) • System Administration Group • Interactive CD having module wise training will be free downloadable to everyone through our web site.

23. Training For System Administration Group • System Maintenance & Security Policies. • Backup / Recovery Procedures. • Data Base Management. • System Architecture. • Training For WRD Technical Support Team (Help desk) • Training of End User • Defect Tracking and resolution • Troubleshooting

24. Regional Training Centers 1. Mumbai2. Pune3. Kolhapur4. Solapur5. Nashik6. Jalgaon7. Aurangabad8. Akola9. Nagpur10. Amaravati

25. Co- ordination Committee Sr.No Functional Area Co-ordinators Support Team 1. Project Investigation S.E. KWDT Pune 1.E.E. IPI Pune 2.E.E. IPI Pune 3.Dy.E. IPI Pune 2. Designing S.E. K.D.C., Pune 1.E.E. KDD No.1 Pune 2.E.E. CDO Nashik 3. Construction S.E. P.I.P.C. Pune 1. E.E. Nira Deoghar Div. Sangvi 2. E.E. M.I.D. Pune 4. Maintenance S.E. P.I.C. Pune 1.E.E.NRBC Phaltan 2. E.E. Palkhed Irri.Div. Nashik 5. Water Management 6. Training S.E. META, Nashik 1. E.E. META Nashik 2.Representative of WALMI A’bad 7 Research S.E. MERI, Nashik 1. E.E. Material Testing Div. MERI Nashik 8. Support functions 1. S.E. DIRD Pune 2. S.E. K.P.C.Pune 1. EE fro Kukadi Circle 2. E.E. I.R.D.,Pune 3 U. S. from Mantaralya

26. WRD offices to be connected

27. Snapshot: Home page of WRD portal

28. Awareness for ICIS • In view of ‘e - Governance plan, it is decided to implement the ICIS project in the Govt. of Maharashtra. This system is being undertaken for easy and quick retrieval of information for effective decision making. All the WRD offices, from the top to the bottom most level (Mantralaya to sub divisions) are going to be connected through ‘ Intranet’ in order to facilitate less paper working of the Water Resources Department. • The objective of ICIS e-Bulletin is to provide a forum for exchange of information on the present status of system & recent developments. Give your comments on this bulletin on address icisbulletin.kdc@gmail.com

31. Transforming MIS project into e-governance project

32. E Government • It is the transformation of government to provide Efficient, Convenient & Transparent Services to the Citizens & Businesses through Information & Communication Technologies • e-Government is the transformation of public sector internal and external relationship through Internet-enabled operations, information and communication technology in order to optimize government service delivery and governance. • e-Governance or ‘electronic governance’ is basically the application of Information and Communications Technology to the processes of Government functioning in order to bring about ‘Simple, Moral, Accountable, Responsive and Transparent’ (SMART) governance*

33. WRD Stakeholders

34. Illustrative WRD SERVICES

35. M-8 (Construction Activity/CM) • Current Scenarion - Information in regards to • Project database • Contractor’s information • Physical & Financial Progress • Reports of Completed projects • Possible Enhancements/ Value Adds • Project Management Tool • Online contractor transaction • Data capturing at the source for measurements, payments, etc • Seamless integration with Planning Departments systems • Integration with Finance department

36. E-Governance: Stages of Evolution This is ICIS for minor part. This is ICIS for major part.

37. Thanks !!!!

38. ‘To Be’ Document ( available on :www.mahawrd.org) • Document is beneficial to entire Spectrum of WRD Stakeholders. • It provides standard procedures for various WRD business processes. It provides multiple benefits. • It will ensure uniformity in working. • With standardized procedures work can be get done from any willing employee. ---- No monopoly • Promotion of sustainable efficiency in WRD • It will ensure accountability • It will improve services to consumers / customers. • It will ensure Proper & economical use of resources • It will protect organization from employee , taking undue advantage of post All officers are requested to download this document & maintain in office.

39. Training • Training for End Users • ICIS Application Usage • Intranet usage • Portal Usage • Training for Management Group • Application Usage • Report Generation • MIS Report Analysis

40. Responsibility of the Coordinators • To co-ordinate between S/W Developer & WRD for smooth development & implementation of various modules. • To collect , compile & make available to developer various guidelines / GRs / Circulars / Acts related to the module. • To make available necessary information, checklists, various report formats, templates etc. • To prepare various formats for legacy data digitization. • To give domain support to PMC for scrutiny of • ICIS Software Requirement Specifications (SRS) Document • ICIS Software Design Document (SDD) • ICIS Software Development Document etc. • Testing of software & its pilot run. • Preparing user acceptance testing plan. • To scrutinize User / maintenance manual & other technical documents.