DLA-Energy Recurring Maintenance & Minor Repair Program
This presentation is the property of its rightful owner.
Sponsored Links
1 / 33

DLA-Energy Recurring Maintenance & Minor Repair Program 10 December 2010 PowerPoint PPT Presentation


  • 70 Views
  • Uploaded on
  • Presentation posted in: General

DLA-Energy Recurring Maintenance & Minor Repair Program 10 December 2010. Maintenance and DLA-E Repair Program. US Army Corps Of Engineers. Maintenance and DLA-E Repair Program. US Army Corps Of Engineers. DLA-ENERGY MAINTENANCE AND REPAIR. Contract/Task Order Requirements.

Download Presentation

DLA-Energy Recurring Maintenance & Minor Repair Program 10 December 2010

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Dla energy recurring maintenance minor repair program 10 december 2010

DLA-Energy Recurring Maintenance & Minor Repair Program

10 December 2010

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers


Dla energy maintenance and repair

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

DLA-ENERGY MAINTENANCE AND REPAIR

Contract/Task Order Requirements


Dla energy recurring maintenance minor repair program 10 december 2010

Contract Overview

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Contract Awarded March 2010 for Recurring Maintenance and Repair services at Government fuel facilities in CONUS

  • Type of Contract: Single Award, Indefinite Delivery/Indefinite Quantity (IDIQ)

    • Small Business Award to POND Constructors

  • Firm Fixed Price Contract, Task Orders are FFP or T&M or a combination of both

  • Service and Construction, with primary focus as Services

  • Base Year and Four 1-Year Option Periods

  • Contract value of $35M


Contract services

Contract Services

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

DLA-ENERGY MAINTENANCE AND REPAIR

CONTRACT

RECURRING MAINTENANCE

SERVICES

(QUARTERLY, SEMI-ANNUAL, ANNUAL)

MINOR REPAIR

&

EMERGENCY RESPONSE


Recurring maintenance minor repair services

Recurring Maintenance/Minor Repair Services

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Recurring Maintenance

    • Contractor will perform quarterly, semi-annual,

    • and annual maintenance services IAW the basic contract

    • PWS and the task order SOW

    • Contractor will develop a final inspection/maintenance

    • report after each scheduled maintenance visit IAW the

    • PWS and task order SOW. Copies will be provided to facility QAE

    • and Huntsville Center

  • Minor Repair/Emergency Response

    • Contractor will perform minor repair/emergency

    • response services utilizing Service Order Process IAW the

    • PWS and task order SOW


Program benefits

Dedicated, one-stop service

Comprehensive Maintenance Program

Increased reliability of facilities, systems and components

Fast, 12 hour support for emergency actions

Compliance with DOD, NFPA, API standards

Ease and Flexibility of Service Orders

Program Benefits

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers


Cost savings

Increased efficiency of facility assets

Increased asset life

Correct problems before major breakdown occurs

with loss of service

Reduced Acquisition Cost

Cost Savings

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

Lines of Communication

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Team Members will maintain honest and open communications, share information freely, and fully utilize lines of communication.

    • Corps of Engineers, Huntsville Center

      • Program Manager (Levi Gabre)

      • Contracting Officer (Earl Johnson)

      • Contracting Officer Representative (Levi Gabre)

      • Contract Specialist (Shirley Burke-Mitchell)

    • Fuel Facility

      • Quality Assurance Evaluator

    • Contractor

      • On-Site Work Manager/Project Manager

      • Staffing as needed to accomplish the negotiated FFP work


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

Single

Point Access

US Army Corps

Of Engineers

DLA-ENERGY PROGRAM CUSTOMER SERVICE CENTER

PH: 256-895-1778 FAX: 256-895-1798

EMAIL: [email protected]

POND Routine Repair Call No.: 678-521-1703

POND 24-Hour Emergency Call Center: 1-800-678-8124


Dla energy recurring maintenance minor repair program 10 december 2010

Organizational Responsibilities

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Huntsville Center

    • Overall Project Management

    • Overall Contract Administration

    • Technical Aspects, with customer input

    • Periodic reviews

    • Provides Government Acceptance of Work and Submittals

    • Contractor performance evaluation, with customer/facility input


Dla energy recurring maintenance minor repair program 10 december 2010

Organizational Responsibilities

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Installation/Fuel Facility

    • Provide coordination and site access for the contractor

    • Provide personnel to accomplish QAE responsibilities

    • Participate in meetings, submittal acceptance, and contractor evaluation

    • Provide surveillance of contractor’s Quality and Safety Programs


Dla energy recurring maintenance minor repair program 10 december 2010

Organizational Responsibilities

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Contractor

    • Perform all contract services

    • Maintain staffing levels IAW contract award

    • Implement Quality Control/Safety Plans

    • Participate in preparing service orders

    • Be safe and cost efficient


Dla energy recurring maintenance minor repair program 10 december 2010

Quality Assurance

Evaluator

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • The Quality Assurance Evaluator (QAE) will be the government’s on-site eyes and ears to ensure the work is being performed in accordance with the scope and that any T&M payments are commensurate with the work performed.


Dla energy recurring maintenance minor repair program 10 december 2010

Quality Assurance Evaluator

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • The QAE designation is in writing specifying the QAE’s responsibilities on this contract (i.e. signed QAE letter).

  • Each designation remains in effect throughout the life of the contract unless revoked by the Contracting Officer.


Dla energy recurring maintenance minor repair program 10 december 2010

QAE

Responsibilities/Limitations

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • QAE must carefully observe scope and limitations of his/her authority.

  • Must not make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.


Dla energy recurring maintenance minor repair program 10 december 2010

QAE Surveillance Responsibilities

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • Maintain Program Files

  • Monitor Contractor activity

  • Report Issues to PM or CO

  • Verify accuracy of T&M payments

  • Review and approve (sign)/reject Service

  • Orders


Dla energy maintenance and repair1

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

DLA-ENERGY MAINTENANCE AND REPAIR

Service Order Procedures


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

Task Order

Components

US Army Corps

Of Engineers

  • FFP for Recurring Maintenance

  • FFP/T&M for Minor Repair/Emergency Response:

    • - Service Order provides rapid response to customer needs

    • - Unique to Huntsville DLA-Energy/Medical contracts

    • - Allows flexibility in attaching funds


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

Service Order

Description

US Army Corps

Of Engineers

  • Service Order

    • - One time action

    • - Short duration (can be completed within 90 days)

    • Not design intensive or requiring extensive oversight

    • <$100K


Dla energy recurring maintenance minor repair program 10 december 2010

Firm Fixed Price (FFP)

- Routine

- Emergency

Time and Materials (T&M)

- Emergency

Maintenance and

DLA-E

Repair Program

Service Order

Types

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

Priority Level

And Response Goal

US Army Corps

Of Engineers

*Unless extension authorized in writing by CO


Dla energy recurring maintenance minor repair program 10 december 2010

QAE Validates Requirement

Contractor submits QAE signed Service Order for Technical review and Program Manager/Contracting Officer approval (Huntsville)

- For routine SOs < $2,500, PgM is the approving authority

- For routine SOs > $2,500, CO is the approving authority

- For all emergency SOs, CO is the approving authority

Maintenance and

DLA-E

Repair Program

Service Order Authorities

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

Include labor, materials, overtime, subcontract costs, taxes and shipping (if applicable), and prime contractor handling charges when computing amounts

Service Order Form is used for all SOs.SO must have complete package with backup information

Maintenance and

DLA-E

Repair Program

Service Order

Calculations

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

QAE notifies Contractor of routine repair req. (678-521-1703)

Fill out SO Form

- QAE initiates with a SO form describing the work to be performed and sends to Contractor Work Manager

- Contractor completes cost section of form and submits to QAE

- QAE reviews and signs acceptance

Maintenance and

DLA-E

Repair Program

Service Order

Procedures

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

- Contractor emails SO Package to HNC Program Manager:

[email protected]

- Or Fax to 256-895-1798 (please keep in mind that faxing excludes color and degrades fine print)

- SO Package must be complete in order for the HNC team to begin the review and approval process

Maintenance and

DLA-E

Repair Program

Service Order

Procedures Cont’d

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

Properly completed and signed SO Form

-Backup Bid Information (including subcontractor labor/materials quotes)

Maintenance and

DLA-E

Repair Program

Service Order

Package

US Army Corps

Of Engineers


Dla energy recurring maintenance minor repair program 10 december 2010

SO checked for complete package components

Initiate and Monitor SO routing

Return approved and signed SO to QAE and contractor

Once repair is completed, QAE will sign SO form a second time certifying completion

HNC Service Order Procedures

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers


Service order process

Service OrderProcess

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

QAE initiates SO Form

Contractor Completes

Cost Section

QAE reviews and

signs SO Form

Contractor emails

completed SO

Package to HNC PgM

HNC Review

and Authorization

Perform Work

QAE Signoff

and Invoicing


Dla energy recurring maintenance minor repair program 10 december 2010

Emergency SO Procedures

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

  • QAE notifies Contractor of emergency situation (1-800-678-8124)

  • Contractor arrives on-site and assesses emergency situation, and advises QAE of intended actions

  • Contractor determines a Not-To-Exceed FFP/T&M Proposal to perform Emergency Service

  • Contractor contacts Contracting Officer at 24-Hour Emergency Mobile Number (256-520-8185)

  • Contracting Officer provides verbal/written approval to commence work (No work should be performed prior to CO approval)

  • - As soon as practicable following emergency service call, Contractor and QAE issue govt. approved SO for exact cost of ES call

  • - Contractor responds to ES call within 12 hours of being notified by QAE AND completes ES action within 72 hours of CO approval (unless extension authorized in writing by CO)


Dla energy maintenance and repair2

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

DLA-ENERGY MAINTENANCE AND REPAIR

Contractor Oversight


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

Monthly Status Reports

US Army Corps

Of Engineers

  • Monthly status reports prepared and provided by the Contractor to Huntsville Center

  • Standardized format which includes:

  • Status of Recurring Maintenance and Minor Repair performed at various sites

  • Balance of FFP/T&M funds for Service Orders

  • Safety Program data

  • Customer (facility) comments

  • Backup data as required


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

Contractor Metrics

US Army Corps

Of Engineers

  • Set up for each Task Order

  • Typically includes:

  • - Work Performance IAW Basic Contract and Task Order

  • - Customer Satisfaction

  • - Response Time

  • - Monthly Progress Reporting

  • - Compliance with QC and Safety Plans


Dla energy recurring maintenance minor repair program 10 december 2010

Maintenance and

DLA-E

Repair Program

US Army Corps

Of Engineers

Questions?

Comments?


  • Login