Department of Conferences and Meetings Management. Report on Language Services and Measures to Achieve Savings in the Provision of Conference Services for OAS Meetings. November 30, 2010/AGC. Mandate. AG/RES. 1 (XL-E/10) III.A.12.a 12. Conference and meeting services
Report on Language Services and Measures to Achieve Savings in the Provision of Conference Services for OAS Meetings
November 30, 2010/AGC
AG/RES. 1 (XL-E/10) III.A.12.a
12. Conference and meeting services
a)To reiterate to the General Secretariat the need to expand its review of the Organization’s interpretation and translation services to include the whole area of conferences and meetings services, and to present for consideration of the CAAP, progress reports on the current services and needs of the Department of Conferences and Meetings Management, including information on the most efficient and cost-effective means of delivering these services, at headquarters and away from headquarters, taking into consideration member states’ requirements and overall needs and limitations of the Organization in fulfilling its mandates .
Language Services SectionDCMM
January – October 2010
*Equivalent to 25,320 source pages requested. The number of words delivered was higher (10,884,499) because the same source document is sometimes translated into more than one target language.
English: 1 translator/reviewerSpanish: 1 translator/reviewer
Portuguese: 1 in-house translator/reviewerFrench: 3 translator/reviewers
1 translator/reviewer (CPR)
Total savings $879,293.72
Videoconferences 2009 – 2010
Sir Arthur Lewis Multimedia Room
* Since April 2009, when the Sir Arthur Lewis Room was inaugurated.
** Until October 15, 2010.
The savings calculation is based on a conservative estimate of four airfares per videoconference and an estimated maximum of a three day stay per videoconference.
When more than one country is involved, the calculation has been based on the country with the lowest costs.
New videoconferencing capacity in the Simón Bolívar Room
Joint effort by DOITS and DCMM
New capabilities include:
“Update of the Costs of Conferences and Meetings”
Translation costs: 10 pp. = 2,500 words = US$425
15 pp. = 3,750 words = US$637.50