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Viral Vector Core. Cincinnati Children’s Research Foundation h [email protected] ™. CORES Billing: User Training. How do I use the system?. Log in to CORES Billing Select your role Place an order for the Viral Vector Core Monitor the status of your order

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viral vector core

Viral Vector Core

Cincinnati Children’s Research Foundation

[email protected]

how do i use the system

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order for the Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
how do i use the system1

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order for the Viral Vector Core:
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
logging in to cores billing

CORES Billing: User Training

Logging in to CORES Billing

Log in to CORES Billing using your CCHMC, UC or external* credentials:

https://cores-cchmc.mis.vanderbilt.edu

  • External users: *log-in credentials will be emailed to you when your account is created.
  • If you need to request an account or have trouble logging in, please contact [email protected]
slide5

CORES Billing: User Training

CCHMC & External (non-UC) users enter credentials here

UC users click here

how do i use the system2

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order for the Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
selecting your role

CORES Billing: User Training

Selecting your role

Proxy to the PI

PI

  • Lab member:
  • Technician
  • Grad student
  • Postdoc
how do i use the system3

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order from the Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
how to place an order viral vector core

CORES Billing: User Training

How to place an order: Viral Vector Core

Log in to CORES Billing

Enter your vector order directly in

the system

select a budget number1

CORES Billing: User Training

Select a Budget Number

Please ask your PI which budget number you should use for each transaction.

select a budget number2

CORES Billing: User Training

Select a Budget Number

If your budget number is not listed, please contact [email protected]

select a budget number3

CORES Billing: User Training

Select a Budget Number

CCHMC Budget Number format:

BUS UNIT  FUND  DEPT  (PROJ  BUDG REF)  CORES

Example: 31.90000.590000.(123456.00).ABCD

select a budget number4

CORES Billing: User Training

Select a Budget Number

External Account Number format:

Generic, 10-digit number for all of your CORES purchases

Example: 9999999892

follow instructions in the comments

CORES Billing: User Training

Follow instructions in the Comments
  • Please add:
  • IBC Number
  • Plasmid Name
  • DNA Concentration
  • FedEx Number (if applicable)
select single unit versus multi unit

CORES Billing: User Training

Select (single unit) versus (multi-unit)

If quantity is 2 or more, select (multi-unit) instead of (single unit) to obtain multi-unit discount

how to place an order viral vector core1

CORES Billing: User Training

How to place an order: Viral Vector Core
  • To review:
    • Log in to CORES Billing
    • Quick Links: Order Entry
    • Select a budget number
    • Select a Template
    • Customize order using dropdown menus
    • Add items if necessary
    • Follow instructions in Comments: add IBC number and DNA concentration
    • Attach plasmid map
    • Submit order request
pi and lab contact information is automatically loaded

CORES Billing: User Training

PI and lab contact information:is automatically loaded

PI

Lab contact

(person logged in to CORES Billing, placing the order)

plasmid details comments and plasmid map

CORES Billing: User Training

Plasmid Details: Comments and Plasmid map
  • To Comments add:
  • Name/Identification
  • DNA Concentration

Add Annotated Plasmid Map that indicates plasmid size

cores billing 1 vector order request4

CORES Billing: User Training

CORES Billing: 1 vector/order request

2

Repeat the process for any additional vectors preps.

vector details category description

CORES Billing: User Training

Vector Details: Category & Description
  • Use Category & Description dropdown menus to indicate:
  • Virus type (+ pseudotype)
  • Titration
  • Purification
add items category description

CORES Billing: User Training

Add Items: Category & Description

Click “Add Item” to request additional items or services:

add items category description1

CORES Billing: User Training

Add Items: Category & Description

Click “Add Item” to request additional items or services:

add items category description2

CORES Billing: User Training

Add Items: Category & Description
  • Click “Add Item” to request additional items or services:
  • Vector Concentration
add items category description3

CORES Billing: User Training

Add Items: Category & Description
  • Click “Add Item” to request additional items or services:
  • Vector Concentration
  • Plasmid Prep
add items category description4

CORES Billing: User Training

Add Items: Category & Description
  • Click “Add Item” to request additional items or services:
  • Vector Concentration
  • Plasmid Prep
  • Safety Testing
add items category description5

CORES Billing: User Training

Add Items: Category & Description
  • Click “Add Item” to request additional items or services:
  • Vector Concentration
  • Plasmid Prep
  • Safety Testing
  • Shipping
add items category description6

CORES Billing: User Training

Add Items: Category & Description

Once you’ve selected an additional Category, the related Description dropdown menu will populate

special requests in comments

CORES Billing: User Training

Special Requests: in Comments
  • If applicable, include in Comments:
  • Non-standard medium
  • Special dispensing
  • Shipping FedEx Number
1 plate of the same prep multi unit discount3

CORES Billing: User Training

> 1 plate of the same prep: multi-unit discount

If you order > 1 plate of the same vector prep, you qualify for a multi-unit discount.

dna concentration in comments

CORES Billing: User Training

DNA Concentration: in Comments

Also include your

DNA concentration in

the Comments field.

budget number selected before order entry1

CORES Billing: User Training

Budget Number: selected before order entry

You can also change budget number on order entry screen before you submit order request

how do i use the system4

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order or reservation fromViral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
monitor order status

CORES Billing: User Training

Monitor Order Status

Open = still in process

Submitted for invoice = order is completed

how do i use the system5

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order or reservation from Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
assigning budget numbers to your lab members

CORES Billing: User Training

Assigning budget numbers to your lab members
  • This can be updated and/or monitored by:
    • Principal Investigator
    • Lab Manager/Assistant (proxy role)
    • Business Director of your Division (LMA role)
    • Research Administration ([email protected])
  • Investigators: if members of your lab use the RFCC, CIC or VVC, please check this in January.
how do i use the system6

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order or reservation from Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
how do i use the system7

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order or reservation from Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
how to dispute invoices

CORES Billing: User Training

How to Dispute Invoices
  • CCHMC customers can dispute directly in CORES (see following slides).
  • External customers: to dispute an order, please [email protected]
how to dispute invoices1

CORES Billing: User Training

How to Dispute Invoices
  • CCHMC customers can dispute directly in CORES (see following slides).
  • External customers: to dispute an order, please [email protected]
how do i use the system8

CORES Billing: User Training

How do I use the system?
  • Log in to CORES Billing
  • Select your role
  • Place an order or reservation from Viral Vector Core
  • Monitor the status of your order
  • Assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
reporting usage report

CORES Billing: User Training

Reporting: Usage Report
  • Order Number
  • Shared Facility
  • Budget Number
  • P30 Center
options available to you in cores billing

CORES Billing: User Training

Options available to you in CORES Billing:
  • Log in to CORES Billing
  • Select your role
  • Place an order or reservation from Viral Vector Core
  • Monitor the status of your order
  • Investigators: assign lab members to a particular budget number
  • Issue budget number corrections
  • Dispute invoices
  • Pull reports
we are here to help

CORES Billing: User Training

We are here to help!

Please contact us at:

[email protected]

Find more information on Centerlink (CCHMC only) at:

http://centerlink.cchmc.org/content1/110696/

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