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ESF Provider Event 3 December 2008. Workshop Aim. To enable ESF providers to fulfil the requirements of LSC South East Region’s contract management procedures. Workshop Objectives.

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Workshop aim
Workshop Aim

  • To enable ESF providers to fulfil the requirements of LSC South East Region’s contract management procedures

Workshop objectives
Workshop Objectives

  • By the end of this workshop, attendees will know what is required of them in terms of the following reports and procedures:

    • The Contract Management Monitoring Report (CMMR)

    • CMMR Annexes

    • Evidence and Client Files

    • Case Studies

    • Equality and Diversity Report

    • End of Project Reports

    • Marketing & Publicity

    • Tracking Spreadsheets

The contract management monitoring report cmmr
The Contract Management Monitoring Report (CMMR)

  • Quarterly visit with the following objectives:

  • Review of hard data to determine progress of project against


  • General ‘feel’ of how the project is progressing. Opportunity to

    discuss issues.

  • Participant file check (10% sample from previous quarter) –

    checking eligibility and evidence of outputs/outcomes claimed.

  • Agree remedial action, which will be reviewed at next meeting.

  • Agree performance rating – red, amber,green–based on data

    and other issues (including progress of delivery partners).

Cmmr annexes
CMMR Annexes

  • Different annexes for Youth, Employer Responsiveness, Adult.

  • Forms an integral part of the quarterly review.

  • Enables Programme Leads to report information to the

    groups and committees they attend.

  • Soft outcomes information collection. Format to be discussed.

Evidence client files
Evidence & Client Files

  • Comprehensive list of acceptable evidence attached to your


  • List is used by contract managers and Auditor to check

    evidence of outputs and outcomes.

  • Ensure all staff aware of list and evidence relating to their

    part of the delivery process.

  • Tip - Checklist of evidence at front of each participant’s file.

  • Does file tell the story of the participant? (Referral, Right to

    Work, Initial assessment, ILP, progress reviews, achievements,

    progressions, aftercare.)

Evidence client files continued
Evidence & Client Filescontinued …

ILR Forms (full and Short Record)

  • ILR forms will be checked as part of the quarterly participant

    file check.

  • LSC standard ILR forms OR your own forms.

  • If using your own forms, they must contain all the required

    data fields, statements, logos and signatures.

  • Tip - send copy to LSC for agreement to avoid missing

    something and losing that funding later.

Case studies
Case Studies

  • Good news stories about individuals on the project.

  • First topic: “Making a Start – getting started, developing (and implementing) a recruitment strategy”.

  • Future case studies will focus on individuals.

  • Template available.

  • Consent form to be signed by the participant.

  • Equality diversity report
    Equality & Diversity Report

    • Once a quarter for the next 2 quarters.

    • Every 6 months thereafter – if effective system in place.

    End of project report
    End of Project Report

    • Overall assessment of the project from your point of view.

    • Informs future project development.

    • Narrative gives opportunity to highlight significant issues,

      innovation and unexpected outcomes.

    • Contributes to the LSC’s report to GOSE.

    • Soft outcomes information to be discussed.

    Marketing publicity
    Marketing & Publicity

    • Presentation given in July on Marketing & Publicity. Slides

      available on request.

    • Comprehensive procedures on LSC website.

    • Check you are using the new logos (LSC and ESF).

    • Check you are using the new ESF plaque.

    • All marketing & publicity materials to be sent to LSC for


    • Your responsibility to ensure that partners are following the

      branding and publicity procedures.

    Tracking spreadsheets
    Tracking Spreadsheets

    • In response to requests from providers, LSC has provided


    • There is no requirement for you to use any of these.

    • LSC does not recommend any particular version.