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West London Sub-Regional Conference Discussion Group 6 Developing Smaller Sites– A Practical Guide

West London Sub-Regional Conference Discussion Group 6 Developing Smaller Sites– A Practical Guide. Presenters. Visakha Sri Chandrasekera Regional Business Development Manager Andy Collyer Pre-Construction Development Manager Lovell London Region. Lovell.

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West London Sub-Regional Conference Discussion Group 6 Developing Smaller Sites– A Practical Guide

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  1. West London Sub-Regional Conference Discussion Group 6 Developing Smaller Sites– A Practical Guide

  2. Presenters Visakha Sri Chandrasekera Regional Business Development Manager Andy Collyer Pre-Construction Development Manager Lovell London Region

  3. Lovell Lovell is the residential company within the Morgan Sindall Group • Provides complete housing services: Design and Build of all tenures, Planned and Responsive Maintenance and Market Sales • 40,000 homes delivered over 20 years • In 2013 one in ten apprentices worked for Lovell • 2013 holders of ROSPA Gold Award for Health & Safety • First company to be accredited by TPAS

  4. CLIENT

  5. Internal Capacity: Skills and Resources • Identify skills to: • devise & commission schemes • appraise development proposals • project manage • Assemble Team – inhouse or out sourced/ combination • Comprehensive set of Employer’s Requirements (ERs), design brief or planning standards • Funding for essential consultants such as Clerk of Works

  6. Essential Actions • Direct Engagement with key Council Depts • Planning & Sustainability • Procurement • Legal • Highways • Building Control & Environmental Health • Estate & Asset Management • Others Education to Cleansing • Agree Procurement Options & Form of Building Contract • Factor in realistic timescales for internal approvals

  7. Procurement Options • Full OJEU – timescale, & appropriateness • Existing Frameworks – Ealing used City West for larger schemes • Contractor & Consultant “Panels” – most consultant appointments & Small scale contracts (Below OJEU) • Single purchases –services • Tender or Quotation

  8. Panels and Frameworks • Consider Council’s essential requirements eg registration with Constructionline and CHAS (Contractor Health & Safety Assessment) • For sites above OJEU review existing frameworks • For sites below OJEU consider contractor & consultant panels because of their simplicity and speed

  9. Appraising Frameworks • Consider if the rigour of the qualitative & financial assessment is satisfactory • Consider if following is covered: • Experience of affordable programmes • Evidence delivering in time and budget • References • Constructionlinescores • Added value offered • Seek evidence of ability to deliver quality services 50:50, even 60:40 quality/price

  10. Programme or Single Sites? • Depends on size of sites, delivering repetitive programme, use or avoid OJEU and geographical spread • Impacts on type of contractor you will get • Sites thorough checks beforegoing out to tender • Boundaries & title correct • Services correct – don’t assume either because you own it! • Capacity study or massing exercise upon which to obtain quotes or tenders • Brief for each site, or programme agreement with Planning • Standardisation of house types or similar components • Realistic packaging of sites, adjacent or the opposite ends of the Borough

  11. Ensuring Success • Ensure ERs as tight as possible, specify to degree possible if using D &B, maybe Stage D+? •  Address provisional sums before letting contract – commission further surveys? •  Engage the contractor – discuss “value engineering” consider cost effective solutions

  12. Client Issues Summary • What time have you to consider the options? • Simplicity in choice of procurement programme, meets your requirements, transparent, provides VFM • Ensure contractors and consultants right ones for the job – if using a framework make sure there has been robust qualitative and financial assessment, same for use of contractor & consultant panels • Spend time ensuring your ERs/Design Brief is watertight. • Precise what you want with each scheme • Ensure you have done the necessary site investigatory work before tender

  13. CONTRACTOR

  14. Norman Crescent Estate

  15. Northfield Road Estate

  16. Harlech Gardens Estate

  17. Redwood Estate

  18. Services • Substations • central heating plant rooms • live drainage runs • extended mains • high abnormal costs

  19. Resident Consultation • Health & Safety of residents • changes to existing estates stopping up roads/footpaths (alternative pedestrian routes) • closure of unapproved access’ • loss of parking/provision of temporary, loss of open space • Considerate Contractor Scheme (CCS)

  20. Design & Buildability • How far spread out are the sites? • Procurement strategy? Standardise house types for each tenure where possible • Servicing the estates Off site works instructed by client: • Design & Procurement (Value Engineering)

  21. Preconstruction activities • Demolition works (notice to residents) • diversion works Agreement of Cost Plans • Initial Feasibility Appraisal (IFA) • Post Planning Feasibility Appraisal (PPFA) Realistic and achievable programme • Small sites • logistic plans • shared prelims Establishment of a Steering Group Committee to determine the client/estate priorities and drivers. • Contractor involvement for technical issues.

  22. Thank You

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