Status CBM interim MoU J. Eschke

1. Status CBM interim MoU J. Eschke • Content iMoU including Annexes • New estimate construction costs and Intended In-Kind contributions (2009 prices) • Finalizing of iMoU and roadmap toward signed document

2. Reasons for timely signing of Interim MoU by participating institutions and FAIR GmbH • The purpose of the IMoU is to agree on the rules for the management of the CBM collaboration in the initial phase of CBM until the Technical Design Reports (TDRs) are written. • Moreover the signatories express their intention to take over the responsibility for construction work packages for (one or more) Sub-Systems of the CBM experiment. • Obligations of FAIR as the Host Laboratory, and of the CBM Institutes

3. Content Interim MoU Interim Memorandum of Understanding for the Execution of the Initial Phase of the Compressed Baryonic Matter (CBM) Experiment between the Facility for Antiproton and Ion Research, represented by the FAIR GmbH andthe institutions forming the CBM Collaboration Preamble Article 1: Parties to this IMoU Article 2: Purpose of this IMoU Article 3: CBM Technical Design Report Article 4: The CBM Collaboration and the CBM experiment Article 5: Declaration on Sharing of Responsibilities and intended In-Kind contributions for the construction of the CBM experiment Article 6: Programme of Work and Milestones for the Initial Phase of the CBM experiments and the Sharing of Responsibilities for its Execution Article 7: Common Projects and Common Fund Article 8: Obligations of FAIR as the Host Laboratory, and of the Institutes Article 9: Annexes Article 10: Effective date

4. CBM Interim Memorandum of Understanding: • between FAIR GmbH and CBM collaboration • content: • CBM organisation – management structure and collaboration • intended commitments of institutions for sub-systems in initial and construction phase •  intended applications to funding agencies/ministries • Article 2: Purpose of this IMoU • 2.1 The purpose of this IMoU is to define the initial phase (until TDR) for each CBM • sub-system, the programme of work to be carried out and the distribution • of charges and responsibilities among the Parties for the execution of this work. • It further sets out organisational, managerial and financial guidelines to be followed • by the Parties. It defines the integration of the Sub-Systems into CBM as well as • CBM common projects. • 2.2 The initial phase encompasses the remaining research and development • (R&D) work, engineering design and prototyping required for the submission of • Technical Design Reports for the CBM Experiment. • 2.3 Moreover the iMoU defines the intention of the participating institutions to take over • responsibilities for the construction of the different sub-systems. The contributions will be • (mainly) In-Kind. The participating institutions express their intention to provide • corresponding construction funds or to submit funding applications to the • ministries/funding agencies. • 2.4 While all Parties have the firm intention to adhere to the terms of this IMoU, • it is understood that this document is not legally binding.

5. Content Interim MoU - Annexes List of Annexes: Annex 1: Member Institutions of the CBM Collaboration Annex 2: - Organisation of the CBM Collaboration Annex 2.1: Management structure of the CBM Collaboration Annex 2.2: List of current CBM Collaboration Board, Management Board, Technical Board Annex 3: List of Sub-Systems and project leaders (or coordinators) Annex 4: Sub-Systems – Responsibilities and Construction Costs (for each Sub-System) Annex 5: CBM Construction Cost and Funding Matrix (2009) Annex 6: CORE-E evaluation of CBM Construction costs (2006) Annex 7: Common Projects – Cost and Funding / Procedures for CBM Common Fund (does not exist yet – has to be discussed first) Annex 8: CORE-E definition on accountable construction costs Annex 9: Signature pages Declaration on Sharing of Responsibilities and intended In-Kind contributions for the construction of the CBM experiment

6. Sub-System project leaders (or coordinators)

7. Annex 4 Template sent to sub-system project leader or coordinators Subsystem / Detector (XXX): 1. A very Brief Description of the Purpose of the Sub-System 2. List of Participating Institutes 3. List of Responsible Persons (Project Leader, FEE, Mechanical integration) 4. Work program and Milestones for the Preparatory Phase (R&D Activities, Engineering Design,Prototypes and Demonstrators) 5.Gantt Chart for preparatory phase - work breakdown structure (timelines and dependences of workpackages and as final deliverable the TDR(with date).  Important for Technical Coordinator 6. Anticipated Work share in Construction Phase (responsibilities / costs)

8. Annex 8: Definition of accountable construction costs for FAIR experiments from the CoRe-E evaluation report (2006)

9. Roadmap towards signed Interim MoU IMoU: Drafting one document: (done – modifications ?) Annex 2: - Organisation of the CBM Collaboration(mainly done – minor modifications) Annex 4: up to date version of part for each subsystem (almost done)  to be delivered by sub-system coordinators Annex 7: Common Projects – Cost and Funding / Procedures for CBM Common Fund does not exist yet – has to be discussed first - Signature page for each institution contains statement on intended commitment and intention to apply for funding for specified amount for covering costs of sub-system  draft will be distributed to CB member of each institution (feedback on taking over of responsibilities – names of directors required) - Discussion with FAIR management (soon) - finalizing of IMoU and Annexes (until end of June)  final iMoU distributed for signing to all signatories (before next collaboration meeting, but after establishment of FAIR GmbH in September 2010)