Video conference in Business communication

1. https://www.nexgenitsolutions.in Nexgen IT Solutions and Services Chennai https://www.nexgenitsolutions.in info@nexgenitsolutions.in Mobile: 9094676777 How Video Conferencing Is Becoming the New Standard in Corporate Communications

2. https://www.nexgenitsolutions.in How Video Conferencing Is Becoming the New Standard in Corporate Communications This caused not only a serious redistribution of human resources, but also a reformatting of the entire IT infrastructure of organizations. The presence of professional equipment for communications, presentations and video communication has become necessary not only in the office of companies, but also beyond its usual contour - at the home workplaces of remote employees. With this reorganization of the familiar workplace, IT departments and CIOs will need to significantly rethink their corporate digitalization strategies. Large organizations spend millions of dollars on video conferencing software and hardware. For example, according to Logitech, the annual cost of one company for 10,000 licenses for video conferencing services can reach 1.5-2.5 million dollars. At the same time, it is not a fact that organizations receive the full return on such investments. In this article, we explore how companies today are modernizing their collaboration infrastructure to improve the return on investment in videoconferencing and other digital solutions. Offices and communication of a new format In this environment, organizations are rethinking what corporate offices should be like today and what digital workspaces can be. Key changes here occur in the following areas: Load redistribution. As office occupancy has plummeted, the strain on corporate communications has also decreased accordingly. Home jobs began to demand professional technology for communication and presentations. As well as additional services for working in cloud structures and ensuring information security. The question arises: do companies need to provide professional-quality equipment and services in employees' remote home offices? The answer is definitely positive. Companies are actively reviewing the pool of technologies used for collaboration to improve the online interaction of their employees both within teams and their communication with external partners and customers. These services are based on modern digital platforms for video conferencing. Zoom partnered with the Boston Consulting Group to study industries that have been transforming their business processes with video conferencing and growing their businesses during the pandemic crisis. One of the key factors was that the number of remote employees in the surveyed organizations increased by 2.5-3 times, and the number of employees using video conferencing solutions increased by 2.4-2.7 times. The time that employees spent in videoconferencing services also increased proportionally. The amounts that corporations are spending on video conferencing software—Microsoft Teams, Zoom, and Google Meet—are just one element in the big picture. In addition, you need to invest in meeting room equipment, personal collaboration solutions and IT infrastructure management: Meeting rooms require webcams, speakers, microphones, and controllers. Users need audio and video communication solutions, including webcams and headsets. IT administrators need tools to manage, monitor and remotely access this equipment.

3. https://www.nexgenitsolutions.in Meeting room optimization The modern office is becoming increasingly digital, and its hybrid format combines office and remote workspaces. At the same time, the role of meeting rooms in building effective business processes has increased significantly. A comfortable high-tech meeting area allows for productive communication of employees to solve work tasks, as well as their interaction with customers and partners. It is important that the equipment, for all its high technology, be simple and convenient to use. The level of usability during negotiations also determines the quality of decisions made, which sometimes determine the overall well-being of the company in the market. Here are four tips to keep your employees comfortable in the meeting room: Use touch controller. Such a device can be mounted on a wall or placed on a meeting table, allowing employees to start a video call with a touch of the screen or join an ongoing video conference. This saves them the hassle of getting the system up and running and greatly reduces the time it takes to prepare for meetings. Provide support for various video conferencing applications. Meeting rooms support at least one video conferencing service by default. This allows you to start the meeting itself much faster (unless you suddenly need to start another software). There are solutions on the market today that allow the user to connect their laptop to the system and to any webinar or video call without the need for additional configuration and software changes. Take care of the sound quality. You may have purchased huge 4K monitors with excellent picture quality for your meeting rooms. But sound is just as important. Specialized cameras with built-in AI technology help to equalize the volume level and eliminate background noise to achieve the best sound quality for each of the participants. Whiteboards are another important element that is ideal for collaboration and brainstorming, but difficult to use in video conferencing. There are AI-enabled whiteboard cameras on the market that broadcast the contents of the board to all participants while maintaining excellent image clarity and detail