Quality Assurance Update for the EFCOG ISM & QA Working Group 2011 Spring Meeting

1. Quality Assurance Update for theEFCOG ISM & QA Working Group 2011 Spring Meeting Sonya Barnette Office of Quality Assurance Policy and Assistance Office of Nuclear Safety, Quality Assurance and Environment April 26-28, 2011

2. DOE Quality Assurance Update Topics • DOE Federal Quality Council (QC) • Results of 2009 Survey on Quality Assurance (QA) Implementation • DOE O 414.1D and Associated Guide • Safety Software Quality Assurance • QA Exchange Newsletter

3. DOE Federal Quality Council • DOE Federal QC members include federal representatives from HSS, EE, EM, FE, LM, MA, NA, NE, SC, BSO, ID, LASO, ORP, RL, SRO, SC-CH, IM, HC and SPRO • The DOE Federal Quality Council 2010 Annual Report is in concurrence for issuance to DOE Field and HQ Offices

4. DOE Federal Quality Council Current QC Task Planning Document (TPD) Teams: • Commercial Grade Dedication • QA Program Performance Metrics • HQ QA Training • ISM/QA Integration Template • Suspect/Counterfeit Items (S/CI) Task Force Plans of the Council include working more closely with EFCOG and piloting efforts for joint products DOE Quality Council Website http://www.hss.energy.gov/nuclearsafety/qa/council

5. Commercial Grade Dedication (CGD) • Pilot on CGD started jointly with EFCOG • Office of Environmental Management (EM) has developed a draft guide for CGD based on NQA-1 Subpart 2.14

6. Performance Metrics • Conference calls with QC TPD members are being used to discuss path forward(Last call was in March 2011) • Currently developing a strawman process for generically developing a performance metric

7. QA Training • Original pilot held in August last year • Based on that pilot, the training was revised and scenarios used in the exercise portion of were updated; additional scenarios have been written • Follow up 3 hour pilot at Forrestal postponed until issuance of DOE O 414.1D • TPD Team will solicit input and guidance from the NTC on the venue for final training module

8. ISM/QA Template • Final comments are being incorporated by team lead • Final product will require QC majority vote • Template to be available by the end of FY 2011

9. S/CI Task Force • A QC TPD is being drafted • In March 2011 the Executive Office of the President formed interagency working group • An HS-23 QC member (Duli Agarwal) is participating on working group • Contact for details on the Anti-Counterfeit Working Group is Duli.Agarwal@hq.doe.gov

10. Results of 2009 Survey • Report on the 2009 Survey on QA Implementation in the Department of Energy was issued on December 7, 2009 • Twelve areas for improvement were identified in the report and are being addressed by the QC http://www.hss.doe.gov/nuclearsafety/qa/2009_QA_Implementation_Survey_Report.pdf/

11. Examples of Areas for Improvement • Ensure that all DOE offices have approved QAPs • Ensure training of Federal and contractors staff to QAPs • Ensure approved work processes are established • Ensure safety software meets the expectations for its validation and use • Verify that QA requirements have been appropriately flowed down to subcontractors

12. Management Assessment Assistance • QC is working to develop management assessment assistance tools • HS-23 will work with a team of QC members and interested parties to develop a path forward

13. DOE O 414.1D • QA Order Revision team completed all actions • No unresolved comments from DNFSB • Non-concurrence from some DRB members • Non-concurring offices are drafting position papers(i.e., considering an integrated management system) • Deputy Secretary will make final decision

14. DOE G 414.1-2B • New title - DOE G 414.1-2B, Quality Assurance Program Guide • Entered REVCOM on March 31, 2011 • Comments due by May 16, 2011 • Issue before September 30, 2011

15. Safety Software Quality Assurance Safety Software Communication Forum (SSCF) • Developed as an electronic medium to disseminate safety software information and enhance user interaction • Central Registry will contain a link to the SSCF http://www.hss.doe.gov/nuclearsafety/qa/sqa/central_registry.htm • Provides an access-controlled platform that facilitates interaction among safety software users • Serves as a centralized source of safety analysis and safety design code usage information

16. Safety Software Quality Assurance Safety Software Communication Forum (contd.) • Serves as a forum for communicating on specific codes • Problems and errors encountered • Lessons Learned • Efficient usage and workarounds • Provides a vehicle to disseminate code information to users • Provides links to code developer / owner websites • Contact information • Subir Sen (301) 903-6571 or Subir.Sen@hq.doe.gov

17. Safety Software Quality Assurance • Safety Software Expert Working Group (SSEWG) Activities: • Toolbox code evaluations in progress • HotSpot V2.07.01 added to Central Registry • GENII V2.10 evaluation in progress • Evaluation templates developed • Configuration Management Plan • V&V Test Plan • DOE-STD-1172-2011 SQA FAQ Standard issued • Functional Area Qualification (FAQ) Standard for Federal Software Quality Assurance Personnel

18. QA Exchange Newsletter • Keeps QA community informed • Articles submitted by you are welcome • To view the latest newsletter go to http://www.hss.doe.gov/nuclearsafety/qa/newsletters/QualityAssuranceExchange_March_2011.pdf • HS-23 contact for the newsletter is Debbie Rosano at debbie.rosano@hq.doe.gov

19. In Conclusion • The DOE Federal QC is continuing to work to strengthen its partnership with EFCOG • The QC expects to pilot joint tasks with EFCOG • 2009 Survey on QA Implementation found areas for improvement in QA programs • DOE O 414.1D is in the concurrence process for issuance • SSCF is nearing startup