Avatar icd 10 upgrade and enhancements project
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Avatar ICD-10 Upgrade and Enhancements Project. December 18, 2013 Initiation Phase Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel. Avatar/myAvatar Overview. Medical record and billing system used in seven facilities across the state

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Avatar ICD-10 Upgrade and Enhancements Project

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Avatar icd 10 upgrade and enhancements project

Avatar ICD-10 Upgrade and Enhancements Project

December 18, 2013

Initiation Phase

Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel


Avatar myavatar overview

Avatar/myAvatar Overview

  • Medical record and billing system used in seven facilities across the state

    • FBMC, NMBHI, NMRC, NMSVH, SATC, Turquoise Lodge, LLCP

    • Facilities provide psychiatric, long-term, rehabilitative, behavioral health and drug treatment programs

  • First implemented at NMBHI in 2001

    • Original project know as Facility System Enhancement Project (FSEP)

    • Rolled out to remaining facilities over a three year period

  • Last major upgrade in 2011

    • Platform conversion for Solaris to Windows

    • New hardware

    • All application modules and components upgraded in preparation for myAvatar

  • Newest version called myAvatar

    • Needed for ICD-10

    • Will run on existing hardware


Project overview

Project Overview

  • Business Objectives

    • Upgrade Avatar to myAvatar to meet federal required ICD-10 code sets for HIPAA covered entities.

    • Implement enhancements to myAvatar.

    • Train all staff on the use of both the new version of myAvatar, enhancements and ICD-10 coding.

  • Technical Objectives

    • Create requirement, configuration documents and timeline.

    • Implement myAvatar upgraded in test environment.

    • Develop test plan and scripts. Execute test scripts in test environment. Track and fix defects.

    • Upgrade myAvatar upgrade in production.

    • Develop test plan and scripts for enhancements. Execute test scripts in test environment. Track and fix defects.

    • Implement myAvatar enhancements in production.


Myavatar enhancements

MyAvatar Enhancements

  • Laboratory Information Management System (LIMS) for use at NMBHI

  • Order Entry for all facilities

  • Order Connect for use at NMBHI

  • Incident Tracking for all facilities

  • Web Services for all facilities


Project highlights

Project Highlights

  • Funds requested for this certification: $190,000

    • Project Management and IV&V

  • Project Phase Certification Request: Initiation

  • Project Start Date: December 2013

  • Project End Date: February 2015

  • Total project value: $590,000

  • Total expended to date: $0


Initiation phase activities

Initiation Phase Activities

  • Project Charter and initial Project Management Plan completed

  • High level scope and schedule defined

  • Project team initiated

  • Budget initiated

  • Project governance initiated

  • Contract negotiations begun


Tentative project timeline

Tentative Project Timeline


Questions

Questions?


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