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Avatar ICD-10 Upgrade and Enhancements Project. December 18, 2013 Initiation Phase Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel. Avatar/myAvatar Overview. Medical record and billing system used in seven facilities across the state

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avatar icd 10 upgrade and enhancements project

Avatar ICD-10 Upgrade and Enhancements Project

December 18, 2013

Initiation Phase

Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel

avatar myavatar overview
Avatar/myAvatar Overview
  • Medical record and billing system used in seven facilities across the state
    • FBMC, NMBHI, NMRC, NMSVH, SATC, Turquoise Lodge, LLCP
    • Facilities provide psychiatric, long-term, rehabilitative, behavioral health and drug treatment programs
  • First implemented at NMBHI in 2001
    • Original project know as Facility System Enhancement Project (FSEP)
    • Rolled out to remaining facilities over a three year period
  • Last major upgrade in 2011
    • Platform conversion for Solaris to Windows
    • New hardware
    • All application modules and components upgraded in preparation for myAvatar
  • Newest version called myAvatar
    • Needed for ICD-10
    • Will run on existing hardware
project overview
Project Overview
  • Business Objectives
    • Upgrade Avatar to myAvatar to meet federal required ICD-10 code sets for HIPAA covered entities.
    • Implement enhancements to myAvatar.
    • Train all staff on the use of both the new version of myAvatar, enhancements and ICD-10 coding.
  • Technical Objectives
    • Create requirement, configuration documents and timeline.
    • Implement myAvatar upgraded in test environment.
    • Develop test plan and scripts. Execute test scripts in test environment. Track and fix defects.
    • Upgrade myAvatar upgrade in production.
    • Develop test plan and scripts for enhancements. Execute test scripts in test environment. Track and fix defects.
    • Implement myAvatar enhancements in production.
myavatar enhancements
MyAvatar Enhancements
  • Laboratory Information Management System (LIMS) for use at NMBHI
  • Order Entry for all facilities
  • Order Connect for use at NMBHI
  • Incident Tracking for all facilities
  • Web Services for all facilities
project highlights
Project Highlights
  • Funds requested for this certification: $190,000
    • Project Management and IV&V
  • Project Phase Certification Request: Initiation
  • Project Start Date: December 2013
  • Project End Date: February 2015
  • Total project value: $590,000
  • Total expended to date: $0
initiation phase activities
Initiation Phase Activities
  • Project Charter and initial Project Management Plan completed
  • High level scope and schedule defined
  • Project team initiated
  • Budget initiated
  • Project governance initiated
  • Contract negotiations begun
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