Purchasing Card ( P-Card)Practices for a Transparent World presented by the Division of Finance July 1, 2013. Narrative.
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Purchasing Card (P-Card)Practices for a Transparent World
presented by the
Division of Finance
July 1, 2013
APS employees have a fiscal responsibility to be good stewards of taxpayer dollars. The guidance provided here will give you the direction you need to help the district comply with school finance transparency laws.
All P-Card transactions are posted to the district’s Web site for public scrutiny.
The information you provide will also assist with filling Colorado Open Records Act (CORA) requests.
Aurora Public Schools
80 Airport Boulevard
Aurora, CO 80011
*UMB IntelliLink access information is provided at the end of this presentation.
User Login information created by the Purchasing Department.
Security Screen – user creates a Memorable Word which is used each time you log in to the system.
Welcome screen gives you easy access to current transactions and statements.
Current months transactions are listed.
Click on the green question mark to add information to the system.
Enter a business purpose in the Narrative Details box and click Save. Click Close, log off and you’re done.
Information cannot be added or changed if the transaction has been transmitted to the district’s financial system.
Manual entry of business purpose and journal entries will need to be done.