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THE PROJECT CYCLE and PROCUREMENT

THE PROJECT CYCLE and PROCUREMENT. THE BANK’S LOAN PROCESSING CYCLE. Country Assistant Strategy. PROJECT IDENTIFICATION. IMPLEMENTATION COMPLETION REPORT. PROJECT PREPARATION. PROJECT SUPERVISION. PROJECT PRE-APPRAISAL/APPRAISAL. LOAN APPROVAL SIGNING AND EFFECTIVENESS. LOAN NEGOTIATIONS.

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THE PROJECT CYCLE and PROCUREMENT

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  1. THE PROJECT CYCLEandPROCUREMENT

  2. THE BANK’S LOAN PROCESSING CYCLE Country Assistant Strategy PROJECT IDENTIFICATION IMPLEMENTATION COMPLETION REPORT PROJECT PREPARATION PROJECT SUPERVISION PROJECT PRE-APPRAISAL/APPRAISAL LOAN APPROVAL SIGNING AND EFFECTIVENESS LOAN NEGOTIATIONS

  3. IDENTIFICATION PROCUREMENT ISSUES • Public sector procurement procedure/rules (Eligibility) - CPAR • Private construction, manufacturing industry and consultant participation • NGO, UN Agencies, Community Participation • Acceptability of National Bidding Procedures • Borrower Capacity • Institutional Setup • Strengthening Needs

  4. PROJECT PREPARATION • World Bank’s Assistance for Preparation • Procurement arrangements • Selection of procurement methods • Cost estimates and packaging • Procurement planning • Bidding Documents • Workshops/Training Seminars

  5. PROJECT PREPARATION ISSUES (contd.) • Other donors – their procurement procedures • Capacity Assessment of implementing agency(ies) and measures for strengthening (Operational Manual, Procurement Training, International Procurement Consultants, Project Launch Workshop)

  6. APPRAISAL • Procurement • Review of preparedness, cost estimates, procurement arrangements • Implementation schedule • Institutional • Capability to implement project • Training, staff needs

  7. APPRAISAL • Results • Project Appraisal Document (PAD) • Draft Legal Documents • Covenants • Agreements (Loan/Guarantee)

  8. PROJECT APPRAISAL DOCUMENT (PAD) • At Appraisal agreement reached with Borrower • Procurement arrangements • Procurement plans • Review procedures and thresholds • Procurement reporting and monitoring during implementation

  9. NEGOTIATIONS • Minutes of negotiations record relevant issues especially any understanding reached or changes in scope, thresholds for non-ICB and prior reviews, waivers, etc. • Finalize bidding and contract documents for first year

  10. NEGOTIATIONS • Ensure procurement Schedule 4 of Loan Agreement and Annex 6 of PAD reflect changes if any including thresholds • Issue GPN (Updated Annually)

  11. BOARD PRESENTATION • Board Presentation for Approval • Approved Project for Implementation

  12. IMPLEMENTATION ROLES AND RESPONSIBILITIES

  13. PROCUREMENT RELATIONSHIPS World Bank Loan/Credit Agreement Borrower Complaints Supplier Works Contractor Consultant • Prequalification/ • Expression of Interest • Bidding/Selection Documents • Contracts

  14. THE BANK’S ROLE • Lend for specific projects • Assist the Borrower • Provide information on projects • Sign Loan Agreement • Review Compliance with Loan Agreement • Supervise and monitor the process • Verify withdrawal applications • Address complaints

  15. BORROWER’S ROLE Responsible for Procurement • Prepare procurement plan • Prepare and issue bidding documents • Invite bids • Receive and evaluate bids/proposals • Award contracts • Implement

  16. BANK REVIEW PROCESS • PRIOR REVIEW • Procurement plan, institutional capacity • Advertising and procedures • Pre-qualification documents and evaluation results • Bidding documents • Bid evaluation reports • Contract • Contract Amendments • Procurement Supervision to ensure compliance • Post Review

  17. PROJECT EVALUATION • Implementation Completion Report • Borrower/Bank responsibility • Evaluations implementation performance of parties including procurement • Audit Report by Independent Bank Department (OED) • Procurement Audit

  18. PROJECT CYCLE PROCUREMENT • IDENTIFCATION Address unique procurement issues • PREPARATION Procurement plan capacity assessment • APPRAISAL Finalization of procurement plan; action plan based on capacity assessment and technical assistance; institutional arrangements • NEGOTIATIONS Agreement on Procurement arrangements in loan agreement • IMPLEMENATION Procurement of goods, works and services as per loan agreement • EVALUATION Address procurement results in implementation

  19. RESPONSIBILITIES BORROWER WORLD BANK Identification (Joint) Preparation (Borrower) Appraisal (World Bank) Negotiations (Joint) Board Approval (World Bank) Signing & Loan Effectiveness (Joint) Implementation (Bor.) Supervision (WB) Project Evaluation (Joint)

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