Ctrp 3 9 planning meeting
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CTRP 3.9 Planning Meeting. 09.18.12. Agenda. Review the Schedule for CTRP 3.9 (5 min) Review Top Priorities and Major Work Planned for CTRP 3.9 (50 min) Review the Roadmap: Quick Look Ahead to CTRP 3.10 (5 min). Schedule Review. About the Dates.

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CTRP 3.9 Planning Meeting

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Ctrp 3 9 planning meeting

CTRP 3.9Planning Meeting

09.18.12


Agenda

Agenda

  • Review the Schedule for CTRP 3.9 (5 min)

  • Review Top Priorities and Major Work Planned for CTRP 3.9 (50 min)

  • Review the Roadmap: Quick Look Ahead to CTRP 3.10 (5 min)


Schedule review

Schedule Review


About the dates

About the Dates

  • The dates presented here seek to take into consideration:

    • Priorities for 3.9 based on the CTRP roadmap.

    • Size and LOEs of the proposed enhancements for 3.9.

    • Accommodating the NCI Systems blackout dates due to the data center migration and the end of the year/holidays.

  • The schedule has not yet been finalized or approved.


Proposed 3 9 schedule timeline

Proposed 3.9 Schedule(Timeline)

Feature Freeze/Release Candidate 1

Development Starts

QA

Sign Off

Security

Sign Off

3.9rc1

3.9m1

3.9m2

3.9m3

2

3

4

5

6

7

8

9

1

3.9 Release Date 3/29/13

9 two week iterations

8.24.12

12.28.12

2.14.13

3.15.13

18 weeks (60%)

Development

12 weeks (40%)

QA, STAGE, Security

User Guides Reviewed

CTRO User Testing

Proposed Schedule – Not Finalized


The development phase 9 two week iterations planned

The Development Phase9 two-week iterations planned

Proposed Schedule – Not Finalized


Schedule list of major milestones

Schedule – List of Major Milestones

Proposed Schedule – Not Finalized


Scope review

Scope Review


List of top priorities for 3 9 as previously agreed to based on prior planning sessions

List of Top Priorities for 3.9(As previously agreed to based on prior planning sessions)

  • Adding support for Non-Interventional Trials (Sulekha)

  • Automating nightly submission of NCI-Sponsored and Managed Trials from CTRP to ClinicalTrials.gov (Farhan)

  • Ability for internal NCI users to generate a complete and accurate Summary 4 Report (Charles)

  • Additional enhancements to Biomarkers (Farhan)

  • Additional enhancements to Accruals (Farhan)

  • Expand Data Warehouse solution to include Accruals (Sulekha)

  • PO Curation Tool Enhancements and Data Clean Up (Sulekha and Charles)

  • Improvements to PA Inbox (Charles)

  • Replace CTRO's reliance on Access-Based Tracking Sheet (Charles)

  • Getting RSS to submit IRB documents via trial registration service (Farhan)

  • Updated look and feel for Registry (Farhan)

  • And … if time permits … other improvements to PA and Registry


1 non interventional trials

1. Non-Interventional Trials

  • This is the #1 Ranked Priority for 3.9

  • Lead: Sulekha

  • Analysis is in progress. Should be ready for implementation soon.

  • Coding shedule to start in Iteration 3.

    • Registry

      CTRP->Registry application should support registration of Non- interventional trials.

    • PA

      CTRP->PA should support abstraction of Non-interventional trials.


2 ctrp to clinicaltrials gov

2. CTRP to ClinicalTrials.gov

  • Automating nightly submission of NCI-Sponsored and Managed Trials from CTRP to ClinicalTrials.gov

  • Lead: Farhan

  • Coding to start in Iteration 4


3 summary 4 report

3. Summary 4 Report

  • Lead: Charles

  • Analysis is in progress.

  • Dependent on Accruals and understanding changes needed to how we manage organizations

  • Coding to begin in Iteration 4


4 biomarkers

4. Biomarkers

  • Lead: Farhan

  • Analysis is in Progress

  • Coding to begin in Iteration 2 or when ready

  • Table below lists potential items

Ranked List – from 9/19


5 accruals

5. Accruals

  • Lead: Farhan

  • Analysis is in Progress

  • Coding to begin in Iteration 2 or when ready

  • Table below lists potential items

Ranked List – from 9/20


6 data warehouse accrual tables

6. Data Warehouse – Accrual Tables

Lead: Sulekha

Key Developer: Hugh

Analysis Complete.

Coding in progress/scheduled for Iteration 2


7 po curation

7. PO Curation

Lead: Sulekha and Charles

Analysis in Progress.

Coding in progress/scheduled for Iteration 4


Po curation cont d

PO-Curation (Cont'd)

  • PO Curation Enhancements:

    • PO Curation Scripts / Correction Module

      • Duplicate and Invalid CRs Auto Curation

      • Report Generation for Manual Review of Valid Organization CRs

      • CRs Report Review Response Processing

    • Organization Role Curation

    • Person Curation


Po curation cont d1

PO-Curation(Cont'd)

  • PO Curation- Inbox Navigation Improvements

  • PO Curation - Enhancements to Curation Events Generation

  • PO Curation - CTEP Org Synch Process Evaluation

  • PO Curation - CTEP Person Synch Process Evaluation


Po curation cont d2

PO-Curation (Cont'd)


8 9 pa inbox enhancements and ctro abstraction tracking process

8 & 9. PA Inbox Enhancements and CTRO Abstraction Tracking Process

  • Lead: Charles

  • Analysis in Progress

  • Introduce “Abstractor Dashboard” for processing trials and amendments:

    • My trials

    • Newly submitted trials

    • In-progress trials (Admin/Scientific Abstraction/QC)

    • Unreserved trials (Admin/Scientific Abstraction/QC)

  • Manage site admin requests, including history

  • View site admin(s) and affiliated person(s) of an org

  • View trials owned, or submitted, by a person

  • View RSS daily run reports


10 rss to submit irb documents to ctrp

10. RSS to Submit IRB Documents to CTRP

RSS team needs to update their system's code so it can use the existing CTRP trial registration service to submit IRB documents to CTRP.

RSS team's timetable for this has slipped; they anticipate starting work on this in next couple of months.

CTRP development team's role will be to provide support to RSS during testing.

During testing, if it is determined that code changes to CTRP are needed, these will be included as part to 3.9.


11 registry ui redesign

11. Registry - UI Redesign

  • Lead Analyst: Farhan

  • UI Engineer: Ben Trayhnam

  • Status: Early in Design Phase

  • Finalize Designs: By end of iteration 4, 10/19

  • Goal: To give Registry a more fresh, modern look – and in this way make it easier, more pleasant to use.

    • Cleaner design

    • Web 2.0 features (like Google-type autocompleters) where appropriate

    • New CTRP logo?

    • We do not plan to make major changes to the workflow as part of the UI redesign


Ctrp 3 9 planning meeting

Example: Mockup of Search Page


Ctrp 3 9 planning meeting

Example: Preliminary Mockup of Register Trial Page

Google like auto completer for Organization and Person fields.


Ctrp 3 9 planning meeting

Early Draft Mockups – Possible new logos for CTRP application


12 some additional registration enhancements under consideration

12. Some Additional Registration Enhancements(under consideration)

It may not be possible to complete all of these in 3.9. Are any of these MUST HAVES?


Some additional pa enhancements under consideration

Some additional PA Enhancements(under consideration)

It may not be possible to complete all of these in 3.9. Are any of these MUST HAVES?


Dates for freezing requirements

Dates for Freezing Requirements


Roadmap review

Roadmap Review


A look ahead

A Look Ahead


Ctrp 3 9 planning meeting

Systems Integration Slide for Reference – Before 3.9

16

14

4

8

18

13

12

10


Ctrp 3 9 planning meeting

Systems Integration Slide for Reference – After 3.9

16

3

14

4

6

8

18

13

12

12

10


After 3 9 these are the high level items from roadmap that will be completed

AFTER 3.9 – THESE ARE THE HIGH-LEVEL ITEMS FROM ROADMAP THAT WILL BE COMPLETED#

  • Path 1: Responsible Party or Cancer Center sends New Trial or Amendment to CTEP/DCP PIO

  • Path 2: Participating Sites send updates to CTSU RSS

  • Path 3: CTSU RSS provides Trial IRB data to CTRP using CTRP Trial Registration Service

  • Path 4: CTSU RSS sends participating site information/updates to CTRP using CTRP Participating Site service

  • Path 5: CTEP/DCP PIO sends New Trial and Amendments to CTRP (via email)Path 7: CTRP to get protocol abstraction data from CTEP ESYS for CTEP/DCP Trials

  • Path 6: CTRP and ECM share/exchange Person and Organization data*

  • Path 8: CDUS data can be uploaded into CTRP using the CTRP service, batch mechanism, or web UI

  • Path 10: CTRP provides nightly dump of Protocol XML files for import by Cancer.gov (PDQ)

  • Path 12: Automate the nightly update of NCI Sponsored trials in ClinicalTrials.gov with XML from CTRP

  • Path 13: PRS uploads trial XML from CTRP

  • Path 14: Responsible Party or Cancer Center registers trial in CTRP via Trial Registration Service

  • Path 15: CTRP provides Responsible Party or Center with TSR and XML. XML conforms to ClinicalTrials.gov submission requirements

  • Path 16: Participating Sites are able to add their sites to Industry trials in CTRP**

  • Path 17: Cancer Centers using Velos are able to submit trial registrations to CTRP via service**

  • Path 18: Cancer Centers using OnCore are able to submit trial registrations to CTRP via service

  • Path 19: Responsible Party or Cancer Center submits new trial, update, or amendment to CTRP via UI or Batch

    -----------------------------------

    # = Operational and (from perspective of baseline requirements) completed -- but need for additional improvements or changes may still arise

    * = Operational, but further integration with CTEP ECM System is envisioned

    ** = CTRP supports but vendors may not be fully integrated with or utilizing CTRP services yet


After 3 9 these are items from from roadmap that will still remain

AFTER 3.9 – THESE ARE ITEMS FROM FROM ROADMAP THAT WILL STILL REMAIN

System Integrations:

  • Path 7: CTRP to get protocol abstraction data from CTEP ESYS for CTEP/DCP Trials

  • Path 9: 3rd party CTMS systems can query CTRP for Protocol data

  • Path 11: ClinicalTrials.gov provides nightly synch and other trials to CTRP

  • Path 20: CTRP obtains terminology from EVS NCI Thesaurus

  • Path 21: CTRP integrated with Firebird for exchange of credentialing data

  • Path 22: CTRP Integrated with Grants system (IMPACTII)

  • Path 23: CTRP Integrated with IRB system (OHRP)

    Other:

  • Implement full Auditing Framework and View History feature in PA

  • BRIDG Harmonization

  • Assorted Feature Requests, Enhancements, and Improvements

  • Bug Fixes

  • Tech Debt Backlog


Ctrp 3 9 planning meeting

END


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