Position questionnaire employee training 2009
Download
1 / 18

Position Questionnaire Employee Training 2009 - PowerPoint PPT Presentation


  • 90 Views
  • Uploaded on
  • Presentation posted in: General

Position Questionnaire Employee Training 2009. ND Renew Agenda. Overview Objectives Completing the Position Questionnaire Individual Validating Prepared Questionnaire (Focus Group) Validating Prepared Questionnaire (Individual) Resources. ND Renew Overview.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha

Download Presentation

Position Questionnaire Employee Training 2009

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Position Questionnaire Employee Training 2009


ND RenewAgenda

  • Overview

  • Objectives

  • Completing the Position Questionnaire

    • Individual

    • Validating Prepared Questionnaire (Focus Group)

    • Validating Prepared Questionnaire (Individual)

  • Resources


ND RenewOverview

Sharing background about the project

  • The University is engaged in a process to more effectively articulate and manage its compensation program

  • 2006 ND Voice survey feedback identified the following perceptions concerning the current position structure and compensation practices:

    • Out-of-date and no longer function properly

    • Inconsistent among the University departments

    • Employees at the University are paid low or paid under market

  • The three phases of this process are:

    • Articulating our compensation philosophy — Completed

    • Developing related policies and procedures — Completed

    • A comprehensive review of our exempt and non-exempt non-faculty position structure and compensation program, ND Renew


ND RenewOverview

Setting the context for ND Renew

  • ND Renew was planned before the current national economic events

  • This project is not:

    • A plan to reduce pay

    • A cost-saving initiative

    • An effort to eliminate jobs

  • While the impact of this project cannot be determined until it is complete, there should be no expectation of individual salary adjustments

  • Any outcomes from this project will be implemented independent of the Performance Planning and July 1, 2009 Merit Pay process


ND RenewObjectives

Reviewing the objectives of ND Renew

Fact-Finding Phase

  • Document and provide comparisons of current position structures

    • Internally across the University

    • Externally with relevant markets

  • Compare the University’s total compensation program to other organizations from which we draw talent/hire people

    • Review the University’s benefits package in comparison to other organizations

      Recommendations and Implementation Phase

  • Develop standard and competitive position structures across all departments

  • Update salary structures and incentive plans that fully support the University’s compensation philosophy

  • Provide staff with a clearer picture of roles, responsibilities, competencies and potential career opportunities across the University


Completing the Position Questionnaire —

Individual Employee


ND RenewIndividual Electronic Position Questionnaire

Electronic Position Questionnaire

  • Position Questionnaires will be available on the Renew.ND.edu website for those with access to that medium

  • Process:

    • Visit Renew.ND.edu, open the appropriate questionnaire (exempt or non-exempt) and save it to the desktop

    • Title the document “Completed PQ- (Last Name, First Name) (ver 1)”

    • Enter responses directly into the form

      • Non-Exempt employees complete sections B through H

      • Exempt employees complete section B through I

    • Save work

    • Send completed Position Questionnaire via email to supervisor

  • Supervisors will save the document and title it “Completed PQ- (Last Name, First Name ) (ver 2)”

  • Supervisor will complete the remaining sections and validate the employees’ responses

  • Supervisor sends the reviewed Position Questionnaires to the next level of management or the individual designated for second level review

    • Next level management or second level reviewer will save the document and title it “Completed PQ – (Last Name, First Name) final”

    • The final Position Questionnaire will be submitted to renew@nd.edu


ND RenewIndividual Paper Position Questionnaire

Paper Position Questionnaire

  • Paper copies of the Position Questionnaires will be distributed to employees who do not have electronic access

  • For employees receiving a paper copy:

    • Write responses directly on the form

      • Non-Exempt employees complete sections B through H

      • Exempt employees complete section B through I

    • Send the completed Position Questionnaire to supervisor

  • Supervisors will complete the remaining sections and validate the employees’ responses

    • Send the reviewed Position Questionnaire to the next level of management or the individual designated for second level review

    • Next level management or second level reviewer will provide comments on the Position Questionnaire and submit it to Human Resources: Attn ND Renew


ND RenewCompleting the Position Questionnaire

Important

  • When completing the Summary Statement section, understand that the role should be described as it is today, not how it should be or will be in the future

  • When completing the Essential Duties and Responsibilities section, use action words, specific tasks and estimate the percentage of time spent annually

    • See Renew.ND.edu for a glossary of “action terms” and sample questionnaires


Validating Prepared Position Questionnaires


ND RenewReviewing the Position Questionnaire

Validating Prepared Position Questionnaire Individual (Electronic)

  • Supervisors will complete the Position Questionnaire and title the document “Completed PQ- (job title) (ver 1)”

  • Supervisor will distribute electronically for all employees who have access to that medium

  • For employees receiving an email attachment:

    • Open the attachment

    • Save the file to the desktop and title the document “Completed PQ – (Last Name, First Name) (ver 2)”

    • Review the form and enter any responses directly into the form using the Track Changes tool

      • Employee reviews sections B through H

    • Send the completed Position Questionnaire via email to supervisor

  • Supervisors will save the document and title it “Completed PQ- (Last Name, First Name) (ver 3)”

  • Supervisors will complete the remaining sections and validate employees’ responses

  • Supervisor will send the reviewed questionnaire to the next level of management or the individual designated for second level review.

    • Next level management or second level reviewer will save the document and title it “Completed PQ – (Last Name, First Name) final”

    • The final Position Questionnaire will be submitted to renew@nd.edu


  • ND RenewReviewing the Position Questionnaire

    Validating Prepared Position Questionnaire Individual (Paper)

    • Paper copies of the Position Questionnaires will be distributed to employees who do not have electronic access

    • For employees receiving a paper copy:

      • Provide edits directly on the prepared form

      • Send the reviewed Position Questionnaire to supervisor

    • Supervisors will complete the remaining sections and validate employees’ responses

      • Supervisor will send the reviewed questionnaire to the next level of management or the individual designated for second level review

      • Next level management or second level reviewer will provide comments on the Position Questionnaire and submit it to Human Resources: Attn ND Renew


    ND RenewReviewing the Position Questionnaire

    Validating Prepared Position Questionnaire Focus Group

    • Prepared Position Questionnaires will be distributed prior to the focus group session

    • Employees performing similar work may work in a group to review and validate the information

      • Non-Exempt employees will review sections B through H

    • The facilitator of the session will gather feedback and make necessary updates to the Position Questionnaire

    • The completed Position Questionnaire will be forwarded to the supervisor

    • Supervisors will complete the remaining sections and validate the employees’ updates

      • Supervisor will send the reviewed questionnaire to the next level of management or the individual designated for second level review

      • Next level management or second level reviewer will provide comments on the Position Questionnaire and submit it to Human Resources: Attn Compensation


    ND RenewValidating the Position Questionnaire

    Important

    • When reviewing the Summary Statement section, understand that the role is described as it is today, not how it should be or will be in the future

    • If editing the Essential Duties and Responsibilities section, use action words, specific tasks and estimate the percentage of time spent annually

      • See Renew.ND.edu for a glossary of “action terms” and sample questionnaires


    ND Renew

    Titling Protocol for Position Questionnaire


    ND RenewTitling Protocol for Electronic PQs


    ND Renew

    Resources


    ND RenewResources

    Resources available for this project:

    • Website

      • Renew.ND.edu

        • Announcement letter from John Affleck-Graves

        • Position Questionnaires (Exempt and Non-Exempt)

        • Examples of completed Position Questionnaires

        • Frequently Asked Questions

        • Glossary of Action Terms

        • Training presentations for PQ Distribution

    • Email Address for comments/questions Renew@nd.edu

      • Renew@nd.edu

    • Human Resources: 574-631-5900

      • AskHR Customer Service Center

      • HR Business Partners

      • HR Compensation Staff


    ad
  • Login