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National Response Plan Financial Management Annex

National Response Plan Financial Management Annex. DOI Response to 2005 Hurricanes. Mission Assignments to include in the Hyperion Model PFM update activity Visibility of Total Costs Report Office of Inspector General Objectives. Disaster Declarations.

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National Response Plan Financial Management Annex

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  1. National Response PlanFinancial Management Annex

  2. DOI Response to 2005 Hurricanes • Mission Assignments to include in the Hyperion Model • PFM update activity • Visibility of Total Costs Report • Office of Inspector General Objectives

  3. Disaster Declarations • FEMA Disaster Declarations by Year and State can be found at: http://www.fema.gov/news/disaster_totals_annual.fema • Hurricane Katrina, Rita and Wilma should be captured on the PFM Hyperion model at this time • These disasters will contain the following declaration numbers in all Mission Assignments received with the first four digits: 1602, 1603, 1604, 1605, 1606, 1607 and 1609 • Example: 1605DR-AL-USGS-01

  4. Hyperion Updates • Updated link to provide the EMC Situation Report ESF Total Costs attachment • Total costs incurred by Bureau by ESF and we will be working towards capturing all ESF activity with specific mission assignments summarized from the total report • Funding, Billed and Reimbursed amounts by Bureau by ESF • PFM will publish a documentation control listing mapping the MA documents received along with the FEMA and DOI parties executing the document

  5. Total Costs Data from HYPERION as of May 17, 2006

  6. Audit Objectives Are the Department and its bureaus ensuring that expenditures for hurricane relief efforts are reasonable, necessary and recorded? Specifically, • Did they have internal controls in place for procurement of goods and services in emergency situations? • Did they accurately account for expenditures? • Were expenditures directly related to hurricane relief efforts and allowable within applicable guidelines? • Does the Department have adequate documentation to support reimbursable cost to FEMA?

  7. Methodology 1. Review the bureau internal controls over emergency spending. 2. Test sample of expenditures to determine whether they were directly related to hurricane relief efforts, within the applicable guidelines, and accurately accounted for. 3. Gain an understanding of how the Department accumulates and reports personnel cost related to the recovery efforts. Sampling Areas: • Contracts - Procurement guidelines and allowability of expenditures • Travel Cards - Only relocated employees • Purchase Cards - All convenience checks and Procurement guidelines and allowability of expenditures

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