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Promotion and Tenure Strategies for Success. Margaret R. Gyetko, M.D. Associate Dean for Faculty University of Michigan Medical School. WHAT IS THE FUNCTION OF AN ACADEMIC MEDICAL CENTER?. Educate medical students & Ph.Ds. Provide the environment for residency (GME) and postdoctoral training.

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Promotion and tenure strategies for success l.jpg

Promotion and TenureStrategies for Success

Margaret R. Gyetko, M.D.Associate Dean for Faculty

University of Michigan Medical School


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WHAT IS THE FUNCTION OF AN ACADEMIC MEDICAL CENTER?

  • Educate medical students & Ph.Ds.

  • Provide the environment for residency (GME) and postdoctoral training.

  • Advance medical science.

  • Expand knowledge base of human biology, pathophysiology & therapy

  • Provide outstanding, cutting edge patient care.


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A SNAPSHOT OF THE FACULTY

2007

Instructional Track806 (763)

Research Track306 (212)

Clinical Track710 (522)

Lecturers282 (191)

Total 2104(1693)

(2003 numbers)


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WOMEN FACULTY AT MICHIGAN 2007

Instructional Track24% (*22%)

Research Track 40% (*40%)

Clinical Track48%(*45%)

Lecturers,clin, etc.45%(*45%)

Total 36% (*34%)

(*2005 numbers)


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  • Medical academia rests on 4 leg table (not tripod) of professional

    work (including clinical activity)

    teaching, scholarship, & service.

  • When the responsibility for patient care is undertaken, it must remain the ultimate moral priority.


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Chair/candidate

Prelim eval

(OFA, OCA,

Dean)

Intent letter

Full evaluation by

ACAPT/EC

EVPMA/Provost

Regents

Offer letter with track & rank

THE APPOINTMENT PROCESS


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REGENTS BYLAW 5.08

  • Assistant professors & other untenured members of teaching staff are appointed by the President of the University upon recommendation of the Dean and Executive Committee.

  • Tenured professorial staff are appointed by the Board of Regents on recommendation of the Dean and Executive Committee.


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APPOINTMENTS KEY POINTS

  • Vetting the appointment.

    • (Central Campus approval?)

  • Letter of intent(Be careful of promises).

  • Evaluative letters(Must be unbiased).

  • Scholarship impact/seminal contribution.

  • Flawless package.


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ARE YOU ON THE OPTIMAL TRACK FOR YOUR CAREER?

  • Your division head/chair has given this due consideration and the Office of Faculty Affairs as well as the advisory committees of your peers have weighed in on this choice.

  • Even so, a third year career review from the Office of Faculty Affairs will re-evaluate with you and provide a chance to transfer to another track.


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FACULTY TRACKS

Scholarship

Teaching

Scholarship

Teaching

Instructional

Prof. Work

Org. Service

Org. Service

Professional Work

Clinical

Teaching

Org. Service

Scholarship

Research

Scholarship

Teaching

Org. Service


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WHAT IS IMPORTANT TO THE UNIVERSITY OF MICHIGAN?

  • To be one of the best universities in the world.

  • To have the most influential faculty.

  • To be recognized nationally and internationally as outstanding.


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SO WHAT DOES THIS HAVE TO DO WITH YOU?

  • EVERYTHING

  • EVERYTHING

  • EVERYTHING

  • EVERYTHING

  • EVERYTHING

  • EVERYTHING

  • EVERYTHING


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PREPARING FOR PROMOTION

  • Determination of readiness

    • Division Chief

    • Departmental ACAPT Committee

    • Chair

  • Read The Promotion Package 2007-2008

    • Medical School Web Site

    • http://www.med.umich.edu/medschool/faculty/promopackage


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SUGGEST 5 OR MORE EXTERNAL REVIEWS

  • Must be “at arms length”.

    • no collaborators

    • no mentors

    • no prior faculty colleagues

  • Number of internal vs. external letters required varies by track and rank….consult the web site.

  • The Evaluator must be at the rank proposed or above.

  • The more prestigious the better…peer institution…top person.

  • Beware the European Connection (different system).

  • Should be in process by May or June.


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    Talking points

    CV

    Educator portfolio

    5 key papers

    Bibliographic notes (citation survey)

    5 External +/- letters of evaluation

    Due in the Med School 10/1

    Form B

    Advisories & Executive Committee

    Dean’s letter

    THE PROMOTION PACKAGE


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    TALKING POINTS

    A single page commentary by the candidate describing his or her scholarly niche (and type of scholarship), professional expertise, contributions, special skills, national leadership etc.


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    THE CV

    Standard model

    • Academic history.

    • Overview of accomplishments.

    • Must be precise and flawless.


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    EDUCATOR’S PORTFOLIO

    • Is teaching central or secondary in your job? (% FTE).

    • Section 1- summary of teaching & time.

    • Section 2 - major teaching contributions.


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    THIS YEAR’S PROMOTIONS

    Research2 - Professor5 - Associate Professor17 - Assistant ProfessorTotal Research:  24Clinical 4 - Professor21 - Associate Professor14 - Assistant Professor1 - Adjunct Associate ProfessorTotal Clinical:  40Instructional36 - Professor26 - Associate ProfessorTotal Instructional:  62TOTAL PROMOTIONS:  126


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    WHAT IS REALLY THE BOTTOM LINE?

    • The promotion process recognizes excellence nationally and internationally.

    • The time line is long and care is needed every step of the way.


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    THINGS I WISH I HAD KNOWN SOONER

    • A promotion package starts on your first day on faculty.

    • It takes five years to do it well, usually.

    • Do your work, publish well, of course.

    • Get grants, of course.

    • But that is not enough….


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    THINGS I WISH I HAD KNOWN SOONER

    • Cultivate relationships in your field.

    • National presence and reputation is very important.

    • Be active in your professional societies.

    • Meet leaders in your field.

    • Give talks

      • National meetings

      • Visiting professorships

    • Establish connections with leaders in your field.


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    THINGS I WISH I HAD KNOWN SOONER

    • Develop a theme in your work that you own.

    • Build a place for yourself nationally.

    • Self promotion is not a sin, just do it with intelligence and honesty.

    • Take care of your end game.

    • You will need letters from leaders in your field who have no conflict of interest in praising you. Earn their esteem. It takes time and effort. Do it, it is essential.


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    SO WHAT ARE RESEARCH AND SCHOLARSHIP?

    • They are more or less synonymous - they are the key elements of expanding our knowledge base.

    • These can be pursued to benefit mankind in clinical care scholarship & medical education scholarship just as in basic research (scholarship of discovery).


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    LIKE WHAT?

    Scholarship of discovery

    Scholarship of integration

    Scholarship of application

    Scholarship of teaching

    (Much of this takes teams)

    Academic Medicine 75:877, 2000


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    TEAM SCIENCE

    • It is clear that working in teams to advance science and knowledge is the future.

    • This is a new path in academia.

    • Still, it is very important that each member of the team have an independent voice.

    • So what does this mean, practically?

      • Publish first or last authored manuscripts

      • And get your own big grant.

      • And establish your own national/international reputation.


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    So what should a new faculty member do?


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    TAKE CARE OF THE MILESTONES

    • It is very important to have good mentors…find them…several are best.

    • Get a mentored grant early (a K award).

    • Publish and speak nationally early.

    • Build relationships in your field early.

    • Land an independent grant (RO1) in year 3, 4 or 5 at the latest.


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    TAKE CARE OF THE MILESTONES

    • Faculty in the instructional track have in excess of 25 high quality, peer reviewed publications in order to be promoted to Associate Professor with tenure…and the majority of the publications are first or last authored, and there is a consistent theme to the research.

    • Independent Funding.


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    TAKE CARE OF THE MILESTONES

    • Teach well.

      -Pay attention to your evaluations.

      -If you need help to teach well, get

      it.

      -It is our mission, but it also is in

      your own best interests.


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    HOW CAN I LEARN TO BE BETTER?

    • Work with your mentors.

    • Talk with the chair of your department.

    • Attend training opportunities offered through the Dean’s office.

    • Be engaged in the process of your own career development.


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    Competence in teaching & scholarship

    Potential for success in field

    Coherent body of work

    National reputation & unique contribution in an independent field

    Publications: 31, 28, 32 (ave, med, mode) 1998-2005 Range 9-99

    Teaching quality

    Organizational citizenship

    ASSISTANT TO ASSOCIATE PROFESSOR

    Time in rank:

    6.3, 6, 7 years

    (must be < 8yrs)

    ASSISTANT

    ASSOCIATE


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    Competence in teaching & scholarship

    Potential for success in field

    External funding

    Coherent body of work

    National reputation & unique contribution in independent field

    Publications: 36, 36, 29 (ave, med, mode) 1998-2005 Range 15-88

    Teaching quality

    Organizational

    citizenship

    ASSISTANT TO ASSOCIATE (RESEARCH)

    Time in rank

    6 ave/med/mode

    ASSISTANT

    ASSOCIATE


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    Competence in teaching & scholarship

    Potential for success in field

    Clinical excellence

    Coherent body of work

    Regional reputation & unique contribution in independent field

    Publications: 14,13,13 (ave, med, mode) 1998-2005 Range 3-44

    Teaching quality

    Organizational citizenship

    ASSISTANT TO ASSOCIATE (CLINICAL)

    Time in rank

    6.4 ave

    6 med/mode

    ASSISTANT

    ASSOCIATE


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    ASSOCIATE TO PROFESSOR

    Time in rank:

    7 ave

    6 med/mode

    • Established body of work

    • Continued recognition

    • nationally/internationally

    • with unique contribution

    • in independent field

    • Publications: 60, 56, 46

    • (ave, med, mode) 1998-2005

    • Range 26-159

    • Teaching quality

    • Organizational citizenship

    • Coherent body of work

    • Recognized excellence

    • in teaching & scholarship

    • National reputation &

    • unique contribution in

    • independent field

    PROFESSOR

    ASSOCIATE


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    ASSOCIATE TO PROFESSOR (RESEARCH)

    • History of continued independent funding

    • Established body of work

    • National & international reputation with unique contribution in independent field

    • Publications: 57, 56, 39 (ave, med, mode) 1998-2005Range 39-88

    • Teaching quality

    • Organizational citizenship

    Time in rank

    7 ave/med/mode

    • External funding

    • Recognized excellence in teaching & scholarship

    • National reputation & unique contribution in independent field

    ASSOCIATE

    PROFESSOR


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    ASSOCIATE TO PROFESSOR (CLINICAL)

    • Clinical excellence

    • Established body of work

    • Strong regional & emerging national reputation in field

    • Publications: 29, 25

      (ave, med/mode) 1998-2005 Range 11-71

    • Teaching quality

    • Organizational citizenship

    Time in rank:

    7 ave

    6 med/mode

    • Recognized excellence in teaching & scholarship

    • Regional reputation & unique contribution in independent field

    ASSOCIATE

    PROFESSOR


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    DEAN’S OFFICE OF FACULTY AFFAIRS

    Carol Jarema

    Jane Weyher

    Mary Wurz

    Kim Leahy

    Jennifer Vida

    Karen Bertoia

    Deb Komorowski

    Melissa Dorfman

    Margaret R. Gyetko

    David Gordon

    Jim Albers

    Lies Quint

    Jayne Thorson


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    ASSISTANT DEANS FOR FACULTY


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    Questions?Discussion?


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